Evergreen Real Estate Group
Construction Operations Manager
Evergreen Real Estate Group, Chicago, Illinois, United States, 60290
Overview
Construction Operations Manager role at Evergreen Real Estate Group. The Construction Office Manager provides administrative and operational support to Evergreen’s construction division, ensuring the seamless functioning of office operations to support construction projects. This role serves as the central hub for internal communication, document management, vendor coordination, and financial tracking. Working closely with project managers, field staff, and leadership, the Office Manager ensures compliance, organization, and timely reporting in a fast-paced construction environment. Position Details
Position Title Construction Operations Manager Department Construction (GCDC) Reports To Vice President – Construction Location On-site (Chicago office) FLSA Status Exempt Salary Range $100,000-$115,000 Job Summary The Construction Office Manager provides administrative and operational support to Evergreen’s construction division, ensuring the seamless functioning of office operations to support construction projects. This role serves as the central hub for internal communication, document management, vendor coordination, and financial tracking. Working closely with project managers, field staff, and leadership, the Office Manager ensures compliance, organization, and timely reporting in a fast-paced construction environment. Key Responsibilities
Office Operations & Administration
Manage day-to-day office tasks including correspondence, supply ordering, scheduling, and communication support for the construction team. Act as point of contact between corporate office, project sites, vendors, and clients. Maintain confidentiality and professionalism in all office interactions and communications.
Project Support and Coordination
Assist project managers and construction leadership with document preparation, meeting coordination, and schedule tracking. Support permit applications, inspections, and jurisdictional submissions. Help coordinate team onboarding for new hires in the construction division.
Document & Compliance Management
Maintain organized digital and physical files for all active and completed projects. Track and ensure that all licenses, permits, insurance certificates, and compliance documents are current and properly filed. Collect, process, and file lien waivers, draw requests, and other construction-related compliance materials.
Accounting & Financial Support
Track project expenses, assist with invoice coding and payment coordination. Coordinate with corporate accounting on payroll, job cost reporting, and contractor payments. Prepare draw package documents and assist with monthly construction billing and reporting cycles.
Vendor & Subcontractor Coordination
Maintain accurate contact records and agreements for vendors and subcontractors. Ensure timely collection of vendor documentation, including W-9s, insurance COIs, and signed contracts. Track contract dates, billing schedules, and key milestones.
Reporting & Data Tracking
Prepare weekly and monthly reports on construction office activity, project statuses, and administrative tasks. Track and maintain contract logs, bid logs, and vendor compliance documents. Support internal audit requests by ensuring documentation is accurate and readily accessible.
Education & Experience
High school diploma or equivalent required; associate or bachelor's degree in business, construction management, or related field preferred. Minimum of 3 years of experience in office management, with at least 1 year in a construction, real estate, or property development environment. Licenses & Certifications
None required, but familiarity with Illinois construction permitting and compliance regulations is a plus. Technical & Physical Skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) required. Experience with construction project management tools and/or RealPage preferred. Ability to lift up to 20 lbs occasionally and navigate construction site documentation protocols. Strong comfort working in both structured digital filing systems and physical document storage. Other Requirements
Exceptional attention to detail and accuracy in administrative work. Ability to manage multiple projects and deadlines simultaneously. Strong interpersonal and written communication skills. Comfortable working in a fast-paced, team-oriented environment. Strong organizational and time management skills with a proactive and solution-oriented mindset. Skills
Attention to Detail – Reviews documents, contracts, and data with accuracy and thoroughness, ensuring deadlines, filings, and reporting requirements are met without error. Project Coordination – Supports multiple construction projects and internal requests simultaneously with precision, urgency, and structure. Communication & Collaboration – Maintains clear, professional communication across departments, construction teams, vendors, and senior leadership. Workflow Management – Prioritizes competing responsibilities effectively; meets fast-paced construction timelines without sacrificing quality. Operational Agility – Adjusts quickly to changing priorities, urgent construction needs, or field-driven demands with confidence and competence. Technical Proficiency – Leverages strong working knowledge of Microsoft Excel, Word, and project management platforms to support financial tracking, vendor coordination, and contract administration. Professional Integrity – Handles sensitive documents, billing processes, and vendor contracts with discretion, accountability, and alignment with Evergreen's values. Problem-Solving – Identifies administrative, logistical, and documentation issues proactively and works independently to resolve or escalate when needed. Work Environment & Physical Demands
This is an in-office position with limited flexibility. Work from home is permitted on Tuesdays only. On Fridays, the schedule is 8:30 AM to 12:30 PM, with the expectation that weekly hours are completed in full. No additional schedule flexibility is available. The role is primarily sedentary and performed in a standard office setting, with occasional light lifting of files or supplies. Reasonable accommodations may be made as needed.
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Construction Operations Manager role at Evergreen Real Estate Group. The Construction Office Manager provides administrative and operational support to Evergreen’s construction division, ensuring the seamless functioning of office operations to support construction projects. This role serves as the central hub for internal communication, document management, vendor coordination, and financial tracking. Working closely with project managers, field staff, and leadership, the Office Manager ensures compliance, organization, and timely reporting in a fast-paced construction environment. Position Details
Position Title Construction Operations Manager Department Construction (GCDC) Reports To Vice President – Construction Location On-site (Chicago office) FLSA Status Exempt Salary Range $100,000-$115,000 Job Summary The Construction Office Manager provides administrative and operational support to Evergreen’s construction division, ensuring the seamless functioning of office operations to support construction projects. This role serves as the central hub for internal communication, document management, vendor coordination, and financial tracking. Working closely with project managers, field staff, and leadership, the Office Manager ensures compliance, organization, and timely reporting in a fast-paced construction environment. Key Responsibilities
Office Operations & Administration
Manage day-to-day office tasks including correspondence, supply ordering, scheduling, and communication support for the construction team. Act as point of contact between corporate office, project sites, vendors, and clients. Maintain confidentiality and professionalism in all office interactions and communications.
Project Support and Coordination
Assist project managers and construction leadership with document preparation, meeting coordination, and schedule tracking. Support permit applications, inspections, and jurisdictional submissions. Help coordinate team onboarding for new hires in the construction division.
Document & Compliance Management
Maintain organized digital and physical files for all active and completed projects. Track and ensure that all licenses, permits, insurance certificates, and compliance documents are current and properly filed. Collect, process, and file lien waivers, draw requests, and other construction-related compliance materials.
Accounting & Financial Support
Track project expenses, assist with invoice coding and payment coordination. Coordinate with corporate accounting on payroll, job cost reporting, and contractor payments. Prepare draw package documents and assist with monthly construction billing and reporting cycles.
Vendor & Subcontractor Coordination
Maintain accurate contact records and agreements for vendors and subcontractors. Ensure timely collection of vendor documentation, including W-9s, insurance COIs, and signed contracts. Track contract dates, billing schedules, and key milestones.
Reporting & Data Tracking
Prepare weekly and monthly reports on construction office activity, project statuses, and administrative tasks. Track and maintain contract logs, bid logs, and vendor compliance documents. Support internal audit requests by ensuring documentation is accurate and readily accessible.
Education & Experience
High school diploma or equivalent required; associate or bachelor's degree in business, construction management, or related field preferred. Minimum of 3 years of experience in office management, with at least 1 year in a construction, real estate, or property development environment. Licenses & Certifications
None required, but familiarity with Illinois construction permitting and compliance regulations is a plus. Technical & Physical Skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) required. Experience with construction project management tools and/or RealPage preferred. Ability to lift up to 20 lbs occasionally and navigate construction site documentation protocols. Strong comfort working in both structured digital filing systems and physical document storage. Other Requirements
Exceptional attention to detail and accuracy in administrative work. Ability to manage multiple projects and deadlines simultaneously. Strong interpersonal and written communication skills. Comfortable working in a fast-paced, team-oriented environment. Strong organizational and time management skills with a proactive and solution-oriented mindset. Skills
Attention to Detail – Reviews documents, contracts, and data with accuracy and thoroughness, ensuring deadlines, filings, and reporting requirements are met without error. Project Coordination – Supports multiple construction projects and internal requests simultaneously with precision, urgency, and structure. Communication & Collaboration – Maintains clear, professional communication across departments, construction teams, vendors, and senior leadership. Workflow Management – Prioritizes competing responsibilities effectively; meets fast-paced construction timelines without sacrificing quality. Operational Agility – Adjusts quickly to changing priorities, urgent construction needs, or field-driven demands with confidence and competence. Technical Proficiency – Leverages strong working knowledge of Microsoft Excel, Word, and project management platforms to support financial tracking, vendor coordination, and contract administration. Professional Integrity – Handles sensitive documents, billing processes, and vendor contracts with discretion, accountability, and alignment with Evergreen's values. Problem-Solving – Identifies administrative, logistical, and documentation issues proactively and works independently to resolve or escalate when needed. Work Environment & Physical Demands
This is an in-office position with limited flexibility. Work from home is permitted on Tuesdays only. On Fridays, the schedule is 8:30 AM to 12:30 PM, with the expectation that weekly hours are completed in full. No additional schedule flexibility is available. The role is primarily sedentary and performed in a standard office setting, with occasional light lifting of files or supplies. Reasonable accommodations may be made as needed.
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