University of Washington
Job Description
Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
The Department of Epidemiology has an outstanding opportunity for a Post-Awards Grants Manager to join their team.
The Department of Epidemiology is a large academic and research department housed in the School of Public Health. The Department has approximately 50 core faculty at the cutting edge of research regarding critical public health topics such as infectious diseases, mental health, cardiovascular disease, cancer, maternal and child health, injuries and violence, nutrition, aging, and environmental, social and genetic determinants of health.
The Department currently submits approximately 150 grant proposals and has approximately $19M in grant expenditures each year.
The Department of Epidemiology has a great opportunity for a 1.0 FTE full-time Post-Award Grants Manager. This position is responsible for all post-award research administration operations of the assigned research portfolio.
Responsibilities
Prepare regular financial reporting for sponsored projects in respective PI portfolios. Oversee and manage complex financial and administrative components of sponsored research projects for the assigned research portfolio. Serve as liaison for the assigned research portfolio with sponsors, subawardees, and University departments. Knowledgably implement sponsor guidelines as detailed in the award agreements, and explain requirements to PIs. Manage outgoing subaward process for assigned research portfolio budgets. Manage effort and submit costing allocation requests for personnel in the assigned research portfolio. Prepare internal UW sub-budget requests and monitor activity of sub-budgets. Prepare advance budget requests, extension requests and restricted carryforward release requests as needed. Participate in the award close-out process by creating financial and other administrative documents, track programmatic deliverables by PI, and coordinate and independently communicate with relevant UW and sponsor resources to ensure timely close-out. Follow established sponsor and UW post-award fiscal compliance guidelines to ensure all expenditures are allowable and allocable to sponsored research budgets. Ensure that sponsored research project operational and deliverable requirements are met. Ensure compliance of personnel effort reporting. Provide support to PIs for non-scientific budget operations, including start-up funds and other budgets in the PI’s portfolio. Provide on-going guidance and materials to PIs, administrative and research staff concerning policies, procedures, and regulations pertaining to post-award and compliance topics. Ensure compliance with sponsor, federal, State, and University laws and regulations. Help to develop policies or procedures to manage award compliance issues and reduce audit risks. Collaborate with PIs, the Epi Fiscal/Admin Team, and other UW departments on all post-award related matters. Minimum Qualifications
Bachelor’s Degree in Business, Research Administration, or related field. Minimum 3 years of experience in research administration, including post-award administration of federal grants. Additional Qualifications
Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough, and timely fashion against pre-determined goals and deadlines. Experience with federal sponsors such as NIH, DOD, and CDC, as well as nonfederal sponsors such as the Bill and Melinda Gates Foundation. Ability to synthesize and clearly communicate budget and policy information to PIs and other relevant stakeholders. Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues. A proactive ability to problem solve and communicate with a desire to improve systems. Demonstrated ability to organize complex tasks. High proficiency in MS Office Suite (including Word, Excel, and Outlook), in addition to the ability to quickly learn and apply new or unfamiliar technologies. Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Working Conditions
It is often necessary to respond to deadlines with short lead times. May occasionally need to work outside of the normal 40-hour workweek in order to respond to deadlines. Compensation, Benefits And Position Details
Pay Range Minimum: $84,000.00 annual Pay Range Maximum: $90,000.00 annual Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
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Prepare regular financial reporting for sponsored projects in respective PI portfolios. Oversee and manage complex financial and administrative components of sponsored research projects for the assigned research portfolio. Serve as liaison for the assigned research portfolio with sponsors, subawardees, and University departments. Knowledgably implement sponsor guidelines as detailed in the award agreements, and explain requirements to PIs. Manage outgoing subaward process for assigned research portfolio budgets. Manage effort and submit costing allocation requests for personnel in the assigned research portfolio. Prepare internal UW sub-budget requests and monitor activity of sub-budgets. Prepare advance budget requests, extension requests and restricted carryforward release requests as needed. Participate in the award close-out process by creating financial and other administrative documents, track programmatic deliverables by PI, and coordinate and independently communicate with relevant UW and sponsor resources to ensure timely close-out. Follow established sponsor and UW post-award fiscal compliance guidelines to ensure all expenditures are allowable and allocable to sponsored research budgets. Ensure that sponsored research project operational and deliverable requirements are met. Ensure compliance of personnel effort reporting. Provide support to PIs for non-scientific budget operations, including start-up funds and other budgets in the PI’s portfolio. Provide on-going guidance and materials to PIs, administrative and research staff concerning policies, procedures, and regulations pertaining to post-award and compliance topics. Ensure compliance with sponsor, federal, State, and University laws and regulations. Help to develop policies or procedures to manage award compliance issues and reduce audit risks. Collaborate with PIs, the Epi Fiscal/Admin Team, and other UW departments on all post-award related matters. Minimum Qualifications
Bachelor’s Degree in Business, Research Administration, or related field. Minimum 3 years of experience in research administration, including post-award administration of federal grants. Additional Qualifications
Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough, and timely fashion against pre-determined goals and deadlines. Experience with federal sponsors such as NIH, DOD, and CDC, as well as nonfederal sponsors such as the Bill and Melinda Gates Foundation. Ability to synthesize and clearly communicate budget and policy information to PIs and other relevant stakeholders. Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues. A proactive ability to problem solve and communicate with a desire to improve systems. Demonstrated ability to organize complex tasks. High proficiency in MS Office Suite (including Word, Excel, and Outlook), in addition to the ability to quickly learn and apply new or unfamiliar technologies. Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Working Conditions
It is often necessary to respond to deadlines with short lead times. May occasionally need to work outside of the normal 40-hour workweek in order to respond to deadlines. Compensation, Benefits And Position Details
Pay Range Minimum: $84,000.00 annual Pay Range Maximum: $90,000.00 annual Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
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