State of Minnesota
Grants Processor - Grants Specialist Senior - Paid Leave
State of Minnesota, Saint Paul, Minnesota, United States, 55130
Working Title: Grants Processor
Job Class: Grants Specialist Senior
Agency: Department of Employment and Economic Development
Job ID
: 88859
Location
: St. Paul
Telework Eligible
: Yes, may be eligible for some telework
Full/Part Time
: Full-Time
Regular/Temporary
: Unlimited
Who May Apply
: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/09/2025
Date Posted
: 10/03/2025
Closing Date
: 10/13/2025
Hiring Agency/Seniority Unit
: Department of Employment and Economic Development / MAPE
Division/Unit
: Paid Family and Medical Leave
Work Shift/Work Hours
: Day Shift, 8:00AM - 4:30PM
Days of Work
: Monday - Friday
Travel Required
: No
Salary Range:
$29.78 - $43.82 / hourly; $62,180 - $91,496 / annually
Classified Status
: Classified
Bargaining Unit/Union
: 214 - Minnesota Association of Professional Employees
FLSA Status
: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
About the Paid Leave Division:
Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us-workers, employers, caregivers, and insurers-to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.
Position Purpose:
The Grants Processor ensures high-quality, compliant, and efficient administration of the Paid Leave Division grants program of DEED through a role that combines senior-level grant administration, payments and compliance oversight responsibilities. The Grants Processor ensures grant administration compliance with state and federal laws, while also advising on process improvements to reduce risk and enhance grantee experience.
Key Responsibilities:
Leading grant application review and determination processes
Conducting pre-award Risk Assessments
Reviewing and approving final grant budgets
Providing technical assistance to applicants and internal teams
Working closely with the Grants Specialist Coordinators to ensure compliance with State of Minnesota law, and relevant policies and procedures throughout the grant cycle
As fiscal lead, receive, validate, and submit payment processing, monitor awarded budgets and conduct financial reconciliations
Provide direction on a consistent basis to grantees and Paid Leave staff, to ensure compliance with State Statutes, DEED and Paid Leave Grant policies
This position will be based out of the St. Paul office.
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
Anticipated start date is November 19, 2025, and onboarding will consist of two (2) to three (3) weeks of training. *May be subject to change.
This posting may be used to fill multiple positions.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years of experience in administering grants, payments and/or compliance oversight.
Applicants that meet the above minimum qualification will be further evaluated on the following:
Experience with state grant laws, public contracting and administrative processes
Experience interpreting and applying legal, financial and policy guidance related to grants
Experience analyzing complex documentation
Experience analyzing data, budgets and compiling reports utilizing Microsoft Word, Excel, PowerPoint and Outlook
Experience working independently under limited supervision
Ability to explain complex regulations and provide customer service to both internal and external audiences via email and over the phone
Preferred Qualifications
Bachelor's degree in accounting, business, finance, public policy, public administration, political science or other closely related field as determined by the agency
Knowledge of DEED programs, services and software including ProcureIt. As well as financial systems such as StateWide Integrated Financial Tools (SWIFT), with an understanding of encumbrance procedures and state fiscal year constraints
Knowledge of grants management principles and Department of Administration - Office of Grants Management (OGM) policies and experience applying them
Ability to provide technical assistance to applicants and awardees
Ability to work within a start-up environment
Ability to analyze and interpret program data, read and analyze financial reports, participant data, and program outcomes in order to conduct pre-award risk assessments, submit reimbursement forms, and monitor grantee award outcomes
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
Criminal Background Check
Employment Records Check (current and former State employees only)
Employment Reference Check
Conflict of Interest Review
Driver's License and Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
Job Class: Grants Specialist Senior
Agency: Department of Employment and Economic Development
Job ID
: 88859
Location
: St. Paul
Telework Eligible
: Yes, may be eligible for some telework
Full/Part Time
: Full-Time
Regular/Temporary
: Unlimited
Who May Apply
: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/09/2025
Date Posted
: 10/03/2025
Closing Date
: 10/13/2025
Hiring Agency/Seniority Unit
: Department of Employment and Economic Development / MAPE
Division/Unit
: Paid Family and Medical Leave
Work Shift/Work Hours
: Day Shift, 8:00AM - 4:30PM
Days of Work
: Monday - Friday
Travel Required
: No
Salary Range:
$29.78 - $43.82 / hourly; $62,180 - $91,496 / annually
Classified Status
: Classified
Bargaining Unit/Union
: 214 - Minnesota Association of Professional Employees
FLSA Status
: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
About the Paid Leave Division:
Paid Leave is a new program launching in 2026. The program will provide partial wage replacement to Minnesota workers who are out of work due to a qualifying condition, such as a severe health condition that prevents them from working, or when they need time to care for a family member or a new child. We are building a program that will be easy for every Minnesotan to use. We are engaging the people who depend on us-workers, employers, caregivers, and insurers-to learn from them and build the program around their needs. We are using modern service delivery and product practices to deliver the program. The Paid Leave team has high standards and an unrelenting commitment to serving Minnesotans. It is a start-up environment without legacy systems or preconceived ways of working, so we have a unique opportunity to create human-centric processes and systems to deliver this new benefit to Minnesotans.
Position Purpose:
The Grants Processor ensures high-quality, compliant, and efficient administration of the Paid Leave Division grants program of DEED through a role that combines senior-level grant administration, payments and compliance oversight responsibilities. The Grants Processor ensures grant administration compliance with state and federal laws, while also advising on process improvements to reduce risk and enhance grantee experience.
Key Responsibilities:
Leading grant application review and determination processes
Conducting pre-award Risk Assessments
Reviewing and approving final grant budgets
Providing technical assistance to applicants and internal teams
Working closely with the Grants Specialist Coordinators to ensure compliance with State of Minnesota law, and relevant policies and procedures throughout the grant cycle
As fiscal lead, receive, validate, and submit payment processing, monitor awarded budgets and conduct financial reconciliations
Provide direction on a consistent basis to grantees and Paid Leave staff, to ensure compliance with State Statutes, DEED and Paid Leave Grant policies
This position will be based out of the St. Paul office.
This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.
Anticipated start date is November 19, 2025, and onboarding will consist of two (2) to three (3) weeks of training. *May be subject to change.
This posting may be used to fill multiple positions.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) years of experience in administering grants, payments and/or compliance oversight.
Applicants that meet the above minimum qualification will be further evaluated on the following:
Experience with state grant laws, public contracting and administrative processes
Experience interpreting and applying legal, financial and policy guidance related to grants
Experience analyzing complex documentation
Experience analyzing data, budgets and compiling reports utilizing Microsoft Word, Excel, PowerPoint and Outlook
Experience working independently under limited supervision
Ability to explain complex regulations and provide customer service to both internal and external audiences via email and over the phone
Preferred Qualifications
Bachelor's degree in accounting, business, finance, public policy, public administration, political science or other closely related field as determined by the agency
Knowledge of DEED programs, services and software including ProcureIt. As well as financial systems such as StateWide Integrated Financial Tools (SWIFT), with an understanding of encumbrance procedures and state fiscal year constraints
Knowledge of grants management principles and Department of Administration - Office of Grants Management (OGM) policies and experience applying them
Ability to provide technical assistance to applicants and awardees
Ability to work within a start-up environment
Ability to analyze and interpret program data, read and analyze financial reports, participant data, and program outcomes in order to conduct pre-award risk assessments, submit reimbursement forms, and monitor grantee award outcomes
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
Criminal Background Check
Employment Records Check (current and former State employees only)
Employment Reference Check
Conflict of Interest Review
Driver's License and Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.