Insomniac Events
Insomniac - Project Manager, Site Production
Insomniac Events, Calabasas, California, United States, 91302
Insomniac - Project Manager, Site Production
WHO ARE YOU?
Do you enjoy dance music? Do you excel at site production management? We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space.
THE ROLE
Insomniac is seeking a highly motivated and proactive Site Production Project Manager to join the production team at festivals and/or concerts. This position is a hybrid position in office and on site at various event locations.
Responsibilities
Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.
Manage and maintain day-to-day flow of projects with Site Production Manager per show.
Maintain project timelines, track project process, and provide updates to all stakeholders.
Be responsible for the creation and managing of site ops crew labor schedules and budgets.
Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike.
Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary.
Be responsible for other special projects as assigned by the site production manager.
Reporting
Prepare and track all P-Card spending reports, and per diem coordination with finance team.
Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling.
Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals.
Administration
Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR.
Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR.
Partner with Site Production Manager to spearhead recruitment / hiring efforts.
Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency.
Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks.
Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done.
Set up office space making sure supplies and crew wellness needs are taken care of.
Communication
Act as main internal communicator for the site production and site operations teams.
Collaborate with the Back of House (BOH) Team to streamline the advancing workflow.
Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event.
Coordinate with the warehouse team on shipping and receiving needs.
Provide clear, concise communication with all relevant stakeholders as directed.
Qualifications
4+ years of experience in event project management or related experience
Well-rounded knowledge of production, site production elements, site build, and heavy equipment
Ability to effectively supervise and manage groups of staff
Must be an active problem solver, instilled with a sense of urgency for projects large and small
Great written and verbal communication skills with exceptional attention to detail
Motivated with an “Everything is possible” attitude
Ability to work independently and efficiently without supervision
Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox
Heavy Equipment (Fork Lift / Aerial Lift) certification preferred
Must be able to travel for work for long periods of time (several weeks at a time)
Willingness to use personal vehicle(s) to travel to business engagements
Knowledge of dance music and Insomniac’s brands
Work Environment
Must be able to tolerate loud noise levels & busy environments
Must be able to move, lift, and/or carry items up to 50 lbs
May work in drastic temperature climates ranging from extreme cold to hot
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac strongly supports equal employment opportunity for all applicants regardless of age, race, sex, disability, or other protected characteristics as defined by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with applicable local laws.
Hiring Practices The preceding job description indicates the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications. Insomniac may pursue all avenues to recruit qualified candidates.
Salary range: $70,000.00 - $85,000.00 USD. This range reflects California salary transparency requirements. Compensation may vary based on location, experience, and other factors.
#J-18808-Ljbffr
Do you enjoy dance music? Do you excel at site production management? We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space.
THE ROLE
Insomniac is seeking a highly motivated and proactive Site Production Project Manager to join the production team at festivals and/or concerts. This position is a hybrid position in office and on site at various event locations.
Responsibilities
Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.
Manage and maintain day-to-day flow of projects with Site Production Manager per show.
Maintain project timelines, track project process, and provide updates to all stakeholders.
Be responsible for the creation and managing of site ops crew labor schedules and budgets.
Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike.
Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary.
Be responsible for other special projects as assigned by the site production manager.
Reporting
Prepare and track all P-Card spending reports, and per diem coordination with finance team.
Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling.
Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals.
Administration
Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR.
Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR.
Partner with Site Production Manager to spearhead recruitment / hiring efforts.
Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency.
Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks.
Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done.
Set up office space making sure supplies and crew wellness needs are taken care of.
Communication
Act as main internal communicator for the site production and site operations teams.
Collaborate with the Back of House (BOH) Team to streamline the advancing workflow.
Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event.
Coordinate with the warehouse team on shipping and receiving needs.
Provide clear, concise communication with all relevant stakeholders as directed.
Qualifications
4+ years of experience in event project management or related experience
Well-rounded knowledge of production, site production elements, site build, and heavy equipment
Ability to effectively supervise and manage groups of staff
Must be an active problem solver, instilled with a sense of urgency for projects large and small
Great written and verbal communication skills with exceptional attention to detail
Motivated with an “Everything is possible” attitude
Ability to work independently and efficiently without supervision
Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox
Heavy Equipment (Fork Lift / Aerial Lift) certification preferred
Must be able to travel for work for long periods of time (several weeks at a time)
Willingness to use personal vehicle(s) to travel to business engagements
Knowledge of dance music and Insomniac’s brands
Work Environment
Must be able to tolerate loud noise levels & busy environments
Must be able to move, lift, and/or carry items up to 50 lbs
May work in drastic temperature climates ranging from extreme cold to hot
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. Insomniac strongly supports equal employment opportunity for all applicants regardless of age, race, sex, disability, or other protected characteristics as defined by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with applicable local laws.
Hiring Practices The preceding job description indicates the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications. Insomniac may pursue all avenues to recruit qualified candidates.
Salary range: $70,000.00 - $85,000.00 USD. This range reflects California salary transparency requirements. Compensation may vary based on location, experience, and other factors.
#J-18808-Ljbffr