Risk Management Administrative Assistant

Overview Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

Medical, Dental, Vision and Life Insurance

Health Savings Account

401(k) with company match

Flexible Spending Accounts (Dependent & Medical Reimbursement)

Vacation Time

Sick Time

Holidays

Tuition Assistance

Employee Referral Bonus

General Administration

Provides administrative support to the VP of Risk and San Diego Office

Assists with daily insurance, bond and risk management services

Ability to quickly get a strong understanding of liability insurance, builder’s risk insurance and surety bonds in order to effectively explain coverages and develop problem-solving skills to help assist the project teams in an efficient manner

Builds and maintains relationship with executive leaders, project teams, Corporate Services and outside insurance and bonding brokers

Ability to effectively communicate with project teams and brokers on core job duties

Updates and maintains Risk Management Logs and databases

Resolves issues in a timely and professional manner

Uploads documents to shared drives and Project Management Portal

Notarizes signatures and seals documents

Provides California Division with administrative support as needed

Ability to work independently

Surety Bonds

Ensures timely procurement of Owner Bonds documents

Reviews and approves Subcontractor and Trade Contractor Bond documents

Follows up for corrections to Subcontractor and Trade Bonds in a timely manner

INSURANCE

Ensures timely procurement and distribution of Owner Certificates of Insurance

Reviews and approves Trade Contractor’s Certificates on CM Multi Prime projects

Ensures timely and accurate procurement of builder’s risk quotes

Takes the lead role in binding, extending and closing out builder’s risk policies

Works as a liaison between insurance broker and project team as needed

Obtains and reviews copies of Owner builder’s risk policies

Obtains Owner Controlled Insurance Program (OCIP) policies and documents

Assist project teams with Risk Management applications and OCIP enrollments

CONTRACT DOCUMENTS

Reviews Owner Contracts as needed to procure insurance and bond documents

Coordinates contractual CA Code requirements with VP of Legal

Creates Subcontractor project specific Insurance Requirements

RFP/RFQ Requests

Works with Marketing Department on Risk Management requirements for RFP/Q’s

Takes the lead role in procuring the required risk management documents and quotes

Qualifications

Ability to interact with all levels of the organization

Possesses strong interpersonal skills and the ability to effectively communicate, in verbal and written form, with diverse personalities in a team environment

Recognizes, reports and solves problems in a creative, positive, and constructive way and makes recommendations for improvements in systems, procedures and policies

Ability to work independently with minimal supervision

Ability to use independent judgment

Strong attention to detail

Ability to multi-task, prioritize and meet deadlines

Solid knowledge of office procedures

Ability to operate various office equipment (i.e. multiple line phone system, fax machine, copier, scanner, postage machine, printers, etc)

Ability to work with Microsoft Office Suite

Ability to work with Procore and Company software.

Education and Experience

High School Diploma, GED or comparable experience

1-2 years’ of experience in a similar role

Experience within the insurance and construction industry beneficial, but not required

The salary range for this position is $65,000 - $75,000 annually.

About us Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

Accessibility: If you need an accommodation as part of the employment process, please contact HumanResources at:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

View your Equal Employment Opportunity rights under the law:

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