Greenberg Traurig, LLP
Intellectual Property Legal Support Specialist
Greenberg Traurig, LLP, Minneapolis, Minnesota, United States, 55400
Intellectual Property Legal Support Specialist
Base pay range
$33.33/hr - $35.38/hr
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Intellectual Property team as a Legal Support Specialist located in our Minneapolis office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary The Legal Support Specialist will support three or more attorneys in a secretarial capacity, providing a wide range of administrative, clerical, and document processing services in the Intellectual Property department. Candidate should also be flexible to work overtime as needed.
Key Responsibilities
Provides general legal/administrative and patent/trademark prosecution support to attorneys, patent agents, IP timekeepers, and clients
Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, enters, proofreads, and processes legal and administrative correspondence
Assists with coordination of incoming and outgoing file transfers
Manages phone lines for supported attorneys, fields calls, and conveys messages as necessary
Processes time entry, opens new matters, drafts engagement letters and audits responses, maintains calendar, collates information, writes reports, and prepares agendas
Communicates with clients and maintains client preferences and contacts
Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers, and sends reminders to timekeepers as necessary
Processes incoming mail (original/electronic mail; postal and courier), reports communications from the U.S. Patent and Trademark Office to attorneys and clients, and ensures prompt responses to inquiries
Processes intake of new clients, assists with archiving emails, and searches and print reports
Works with assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manages demand bills
Schedules travel, process expense reports, check requests, and business development activity
Maintains and updates foreign and U.S. patent and trademark prosecution files and case materials both in physical files and in electronic records management systems
Prepares and transmits standardized correspondence relating to patent and trademark prosecution to clients and attorneys including reporting letters, invoices, search reports, and status reports
Reviews the docket daily to track all deadlines associated with patent and trademark prosecution and assist with the daily clearance of deadlines
Maintains database of standardized form letters and assist with client invoices
Assists in quality assurance review of patent and trademark filings and correspondence by noting any errors observed during the normal course of records maintenance duties
Assists in checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office, and foreign patent and trademark offices when appropriate
Assists in business development tasks, including reading client press releases, news articles, regulatory documents, and being proactive in building business intelligence
Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Qualifications Skills & Competencies
Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help the team
Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders
Education and Prior Experience
Bachelor’s Degree or equivalent experience is preferred
Minimum five years' experience as a legal secretary, working in a business law practice with exposure to Patents and Trademarks
Established understanding of Patent and Trademark laws as they relate to individuals, partnerships, and corporations
Knowledge of U.S. and foreign patent and trademark prosecution procedures
Knowledge of steps involved in patent/trademark prosecution from application filing to issuance of patents/trademarks and associated forms for filing (domestic and foreign)
Technology
Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and IP Prosecution specific databases including Anaqua
Exceptional computer skills with the ability to learn new software applications quickly
The Expected Pay Range For This Position Is
$33.33 to $35.38 per hour
Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Legal
Industries
Law Practice
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Get notified about new Intellectual Property Specialist jobs in Minneapolis, MN.
Minneapolis, MN
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$33.33/hr - $35.38/hr
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Intellectual Property team as a Legal Support Specialist located in our Minneapolis office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary The Legal Support Specialist will support three or more attorneys in a secretarial capacity, providing a wide range of administrative, clerical, and document processing services in the Intellectual Property department. Candidate should also be flexible to work overtime as needed.
Key Responsibilities
Provides general legal/administrative and patent/trademark prosecution support to attorneys, patent agents, IP timekeepers, and clients
Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, enters, proofreads, and processes legal and administrative correspondence
Assists with coordination of incoming and outgoing file transfers
Manages phone lines for supported attorneys, fields calls, and conveys messages as necessary
Processes time entry, opens new matters, drafts engagement letters and audits responses, maintains calendar, collates information, writes reports, and prepares agendas
Communicates with clients and maintains client preferences and contacts
Researches, generates, and updates case status reports and IP schedules for clients, attorneys, and other IP timekeepers, and sends reminders to timekeepers as necessary
Processes incoming mail (original/electronic mail; postal and courier), reports communications from the U.S. Patent and Trademark Office to attorneys and clients, and ensures prompt responses to inquiries
Processes intake of new clients, assists with archiving emails, and searches and print reports
Works with assigned billing specialist to prepare invoices, create cover letters, mail invoices, and manages demand bills
Schedules travel, process expense reports, check requests, and business development activity
Maintains and updates foreign and U.S. patent and trademark prosecution files and case materials both in physical files and in electronic records management systems
Prepares and transmits standardized correspondence relating to patent and trademark prosecution to clients and attorneys including reporting letters, invoices, search reports, and status reports
Reviews the docket daily to track all deadlines associated with patent and trademark prosecution and assist with the daily clearance of deadlines
Maintains database of standardized form letters and assist with client invoices
Assists in quality assurance review of patent and trademark filings and correspondence by noting any errors observed during the normal course of records maintenance duties
Assists in checking and updating the status of patent and trademark cases with the U.S. Patent and Trademark Office, and foreign patent and trademark offices when appropriate
Assists in business development tasks, including reading client press releases, news articles, regulatory documents, and being proactive in building business intelligence
Performs overflow typing, filing, or photocopying as time permits and as requested by other attorneys
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Qualifications Skills & Competencies
Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help the team
Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Recognize confidential, sensitive, and proprietary information and maintain confidentiality
Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders
Education and Prior Experience
Bachelor’s Degree or equivalent experience is preferred
Minimum five years' experience as a legal secretary, working in a business law practice with exposure to Patents and Trademarks
Established understanding of Patent and Trademark laws as they relate to individuals, partnerships, and corporations
Knowledge of U.S. and foreign patent and trademark prosecution procedures
Knowledge of steps involved in patent/trademark prosecution from application filing to issuance of patents/trademarks and associated forms for filing (domestic and foreign)
Technology
Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, Adobe Acrobat/Pro, document management and time entry systems, and IP Prosecution specific databases including Anaqua
Exceptional computer skills with the ability to learn new software applications quickly
The Expected Pay Range For This Position Is
$33.33 to $35.38 per hour
Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Legal
Industries
Law Practice
Referrals increase your chances of interviewing at Greenberg Traurig, LLP by 2x
Get notified about new Intellectual Property Specialist jobs in Minneapolis, MN.
Minneapolis, MN
#J-18808-Ljbffr