IBSS
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Administrative Specialist | Hybrid
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IBSS Job Title:
Administrative Specialist Location:
Washington, DC 3 days on-site / Hybrid 2 days Clearance Required:
Public Trust Eligible Salary Range:
$60K - $68K (Based on Years of Experience) Application Deadline:
October 31, 2025
How to apply:
Visit https://ibsscorp.com/careers/.
Select the position you are interested in.
Review the job details, then click Apply Now.
Complete and submit your application.
Description:
IBSS is seeking an Administrative Specialist to perform a full range of administrative support functions for the National Oceanic and Atmospheric Administration Office of Space Commerce.
Key Responsibilities
Provide day-to-day office support and maintain office files
Plan and execute domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector
Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support
Assist with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters
Assist with travel arrangements for staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing
Assist with planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector
Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support
Schedule planning meetings and maintain task-tracking spreadsheets or other project management tools
Provide onboarding assistance
Assist with developing position descriptions
Perform data analysis and develop statistical charts and tables to provide data and performance metrics
Attend meetings and prepare minutes
Coordinate office space and IT services
Create, update, and maintain logs, spreadsheets, and/or platforms
Experience processing international work permits (visas)
Required Skills / Education / Certifications & Qualifications
Associate degree with a minimum of 5 years of relevant experience or a bachelor’s degree with 2 years of relevant experience
Experience providing administrative support within a government context
Proficiency with the G-Suite and Microsoft Suite of products
Excellent communication and organizational skills
Experience with NOAA E2 travel software
Experience with Smartsheet
Strong communication, coordination, and problem-solving skills
Current or previous security clearance desired
Ability to pass Public Trust background check
About IBSS Corp. Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. We strive to leave something better behind for the next generation. We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, recognizes the employees that make up IBSS and ensures we deliver results with quality.
Benefits and Equal Opportunity IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. See EEO poster: https://www.eeoc.gov/poster. Direct inquiries to HR@ibsscorp.com or Recruiting@ibsscorp.com for accommodations.
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Administrative Specialist | Hybrid
role at
IBSS Job Title:
Administrative Specialist Location:
Washington, DC 3 days on-site / Hybrid 2 days Clearance Required:
Public Trust Eligible Salary Range:
$60K - $68K (Based on Years of Experience) Application Deadline:
October 31, 2025
How to apply:
Visit https://ibsscorp.com/careers/.
Select the position you are interested in.
Review the job details, then click Apply Now.
Complete and submit your application.
Description:
IBSS is seeking an Administrative Specialist to perform a full range of administrative support functions for the National Oceanic and Atmospheric Administration Office of Space Commerce.
Key Responsibilities
Provide day-to-day office support and maintain office files
Plan and execute domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector
Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support
Assist with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters
Assist with travel arrangements for staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing
Assist with planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector
Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support
Schedule planning meetings and maintain task-tracking spreadsheets or other project management tools
Provide onboarding assistance
Assist with developing position descriptions
Perform data analysis and develop statistical charts and tables to provide data and performance metrics
Attend meetings and prepare minutes
Coordinate office space and IT services
Create, update, and maintain logs, spreadsheets, and/or platforms
Experience processing international work permits (visas)
Required Skills / Education / Certifications & Qualifications
Associate degree with a minimum of 5 years of relevant experience or a bachelor’s degree with 2 years of relevant experience
Experience providing administrative support within a government context
Proficiency with the G-Suite and Microsoft Suite of products
Excellent communication and organizational skills
Experience with NOAA E2 travel software
Experience with Smartsheet
Strong communication, coordination, and problem-solving skills
Current or previous security clearance desired
Ability to pass Public Trust background check
About IBSS Corp. Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. We strive to leave something better behind for the next generation. We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, recognizes the employees that make up IBSS and ensures we deliver results with quality.
Benefits and Equal Opportunity IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. See EEO poster: https://www.eeoc.gov/poster. Direct inquiries to HR@ibsscorp.com or Recruiting@ibsscorp.com for accommodations.
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