Hog Island Oyster Co
HR Coordinator - Payroll and Compliance
Hog Island Oyster Co, Petaluma, California, United States, 94954
Overview
The HR Payroll & Compliance Coordinator supports the Department of People team by assisting with payroll processing, benefits administration, HRIS accuracy, onboarding, and compliance tracking. This role bridges HR operations and compliance by maintaining accurate employee data, assisting with payroll and benefits, and applying basic knowledge of California and federal labor laws to ensure compliant HR practices across Hog Island’s farms, restaurants, commissary, wholesale, direct-to-consumer, and administrative divisions.
Responsibilities
Administrative & Employee Support: Maintain accurate, confidential employee records and HR files. Prepare and process HR documents, forms, and correspondence. Provide frontline support to employees regarding payroll, benefits, and policy questions.
Onboarding & Recruitment: Coordinate onboarding for new hires, including new hire paperwork, reference checks, and HRIS entry. Set up employees in Paylocity with accurate job, pay, and benefit data. Ensure onboarding practices comply with California labor law requirements (wage notices, sick leave postings, handbook acknowledgements).
Payroll & HRIS: Assist Payroll Manager with payroll processing in Paylocity, including auditing timecards, entering adjustments, and maintaining wage/salary data. Maintain HRIS data accuracy for employee job changes, terminations, and benefits updates. Generate and distribute routine HRIS/payroll reports for management review.
Benefits Administration: Support employee benefits enrollment and open enrollment processes. Track eligibility and ensure accurate entry of benefits into HRIS. Assist employees with basic benefit inquiries and escalate complex cases to Payroll Manager.
Compliance & Reporting: Apply basic knowledge of California and federal employment laws (meal/rest periods, overtime, sick leave, CFRA/FMLA) to ensure day-to-day compliance. Prepare documentation to support ACA tracking, EEO-1, and other government-mandated reports. Assist with unemployment claims and EDD responses. Support audits (internal and external) by gathering documentation.
Projects & Growth Support: Assist with policy and handbook updates. Support HR compliance initiatives and training rollouts. Provide recommendations for process improvements as the company grows.
Ancillary Functions: Conduct research, analyze data, and prepare recommendations on assigned projects and tasks. Submit relevant reports in a timely manner. Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters. Adhere to all organizational policies and procedures. Perform additional responsibilities as assigned.
Qualifications
High School diploma or equivalent required; secondary education in HR, business, or related field preferred.
2–3 years of recent HR or payroll experience required.
Demonstrated knowledge of HRIS systems; Paylocity strongly preferred.
Familiarity with payroll processing and benefits administration.
Basic understanding of California and federal employment laws (wage/hour rules, leave laws, sick leave, etc.).
Bilingual in Spanish strongly preferred.
Excellent organizational and communication skills; able to interact effectively across diverse teams.
Ability to handle confidential information with integrity and discretion.
Proficiency in Microsoft Word, Excel, PowerPoint, Google Drive and Outlook.
Valid CA driver’s license and ability to travel to multiple Hog Island worksites.
Physical Demands
Office environment with moderate noise; occasional visits to farms or restaurant sites for onboarding or payroll support.
Ability to sit, stand, and move between office and operational settings.
Work Environment
Standing/sitting intermittently throughout work shift;
Repetitive finger movements with frequent computer use;
Limited bending/stooping.
Good visual acuity.
Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.
This job description is intended to convey information essential to understanding the scope of the Human Resource Coordinator – Payroll and Compliance and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
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Responsibilities
Administrative & Employee Support: Maintain accurate, confidential employee records and HR files. Prepare and process HR documents, forms, and correspondence. Provide frontline support to employees regarding payroll, benefits, and policy questions.
Onboarding & Recruitment: Coordinate onboarding for new hires, including new hire paperwork, reference checks, and HRIS entry. Set up employees in Paylocity with accurate job, pay, and benefit data. Ensure onboarding practices comply with California labor law requirements (wage notices, sick leave postings, handbook acknowledgements).
Payroll & HRIS: Assist Payroll Manager with payroll processing in Paylocity, including auditing timecards, entering adjustments, and maintaining wage/salary data. Maintain HRIS data accuracy for employee job changes, terminations, and benefits updates. Generate and distribute routine HRIS/payroll reports for management review.
Benefits Administration: Support employee benefits enrollment and open enrollment processes. Track eligibility and ensure accurate entry of benefits into HRIS. Assist employees with basic benefit inquiries and escalate complex cases to Payroll Manager.
Compliance & Reporting: Apply basic knowledge of California and federal employment laws (meal/rest periods, overtime, sick leave, CFRA/FMLA) to ensure day-to-day compliance. Prepare documentation to support ACA tracking, EEO-1, and other government-mandated reports. Assist with unemployment claims and EDD responses. Support audits (internal and external) by gathering documentation.
Projects & Growth Support: Assist with policy and handbook updates. Support HR compliance initiatives and training rollouts. Provide recommendations for process improvements as the company grows.
Ancillary Functions: Conduct research, analyze data, and prepare recommendations on assigned projects and tasks. Submit relevant reports in a timely manner. Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters. Adhere to all organizational policies and procedures. Perform additional responsibilities as assigned.
Qualifications
High School diploma or equivalent required; secondary education in HR, business, or related field preferred.
2–3 years of recent HR or payroll experience required.
Demonstrated knowledge of HRIS systems; Paylocity strongly preferred.
Familiarity with payroll processing and benefits administration.
Basic understanding of California and federal employment laws (wage/hour rules, leave laws, sick leave, etc.).
Bilingual in Spanish strongly preferred.
Excellent organizational and communication skills; able to interact effectively across diverse teams.
Ability to handle confidential information with integrity and discretion.
Proficiency in Microsoft Word, Excel, PowerPoint, Google Drive and Outlook.
Valid CA driver’s license and ability to travel to multiple Hog Island worksites.
Physical Demands
Office environment with moderate noise; occasional visits to farms or restaurant sites for onboarding or payroll support.
Ability to sit, stand, and move between office and operational settings.
Work Environment
Standing/sitting intermittently throughout work shift;
Repetitive finger movements with frequent computer use;
Limited bending/stooping.
Good visual acuity.
Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.
This job description is intended to convey information essential to understanding the scope of the Human Resource Coordinator – Payroll and Compliance and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
#J-18808-Ljbffr