Live Nation Entertainment
Insomniac - Talent Coordinator
Live Nation Entertainment, Calabasas, California, United States, 91302
Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects.
Job Summary
Do you enjoy dance music? Do you excel at project coordination and administration? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Company Overview
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. Responsibilities
Monitor and administer all performance contracts Ensure that timelines and milestones are followed and met Facilitate effective communication between the various talent agencies, talent department and Insomniac counsel Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes Monitor, maintain and timely update all internal talent buying documents and grids Coordinate build and timely distribution of all yearly plans Coordinate monitoring of all yearly plan progress and facilitate data input Coordinate collating artist performance data Coordinate with various event ticket counts Coordinate information distribution to all agencies Coordinate data organization and management within Notion, Dropbox and other database platforms Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence Arranging complex and detailed travel plans, itineraries, and agendas Liaise with all international partners to help administer and control talent payments Execute other day to day tasks and special projects as assigned Train and provide support in onboarding team members, clients, vendors and partners when needed Qualifications
1+ years of experience with project coordination and/or administration Experience as an assistant; entertainment industry preferred Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook Strong communication skills both verbal and written and must be able to actively and attentively listen Experience booking high volume travel in the US and Internationally Able to adapt quickly to national and international time zones/cultures Passion and knowledge of Electronic Dance Music is a must Must be motivated with an “Everything is possible” attitude Must be an active problem solver, instilled with a sense of urgency for projects large and small Must have clean criminal and driving record, current license, passport, and car insurance WORK ENVIRONMENT
Prolonged periods of sitting at a desk and working on a computer Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks Must be able to lift up to 20 pounds at times Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations Must be able to work in open concept office space EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
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Do you enjoy dance music? Do you excel at project coordination and administration? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Company Overview
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. Responsibilities
Monitor and administer all performance contracts Ensure that timelines and milestones are followed and met Facilitate effective communication between the various talent agencies, talent department and Insomniac counsel Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes Monitor, maintain and timely update all internal talent buying documents and grids Coordinate build and timely distribution of all yearly plans Coordinate monitoring of all yearly plan progress and facilitate data input Coordinate collating artist performance data Coordinate with various event ticket counts Coordinate information distribution to all agencies Coordinate data organization and management within Notion, Dropbox and other database platforms Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence Arranging complex and detailed travel plans, itineraries, and agendas Liaise with all international partners to help administer and control talent payments Execute other day to day tasks and special projects as assigned Train and provide support in onboarding team members, clients, vendors and partners when needed Qualifications
1+ years of experience with project coordination and/or administration Experience as an assistant; entertainment industry preferred Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook Strong communication skills both verbal and written and must be able to actively and attentively listen Experience booking high volume travel in the US and Internationally Able to adapt quickly to national and international time zones/cultures Passion and knowledge of Electronic Dance Music is a must Must be motivated with an “Everything is possible” attitude Must be an active problem solver, instilled with a sense of urgency for projects large and small Must have clean criminal and driving record, current license, passport, and car insurance WORK ENVIRONMENT
Prolonged periods of sitting at a desk and working on a computer Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks Must be able to lift up to 20 pounds at times Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations Must be able to work in open concept office space EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
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