Espanola Public Schools
Title:
GEAR UP New Mexico Data Coordinator
Work Unit/Location:
Espanola Valley High School
Reports to:
GEAR UP Director
Supervises:
N/A
Contract Length:
10 months / 1 FTE
Pay Schedule:
Admin II- III
Depending on experience
Overtime Status:
N/A
Hours:
7:30 a.m. - 4:30 a.m.
Union Status:
Union
Licensure:
N/A
General Job Function
:
The LEA seeks a creative, highly organized, and detail-oriented individual to serve as Local GEAR UP New
Mexico (GUNM) Data Coordinator. The GEAR UP (Gaining Early Awareness and Readiness for
Undergraduate Programs) Partnership is funded by the US Department of Education to increase the college-
going rate of low-income secondary school students in LEA. GUNM offers various services and resources to
help students and their families succeed throughout their college and career journey. This is a full-time, 10-month
position, contingent upon external funding.
Education/Training/Experience
: AA degree in related field (Bachelor's degree preferred) Knowledge/Skills and Abilities:
Understanding of and experience with student information collection and analysis for federal grant reporting Experience with Student Information Systems (preferably Synergy) Experience with relational database technologies (including Zoho, Asana, and SCRIBE) Experience with data extraction, reporting, and analysis tools (Excel, STARS) Experience with project management Experience with event planning Experience with communications strategies Demonstrated knowledge of database design and data techniques Demonstrated proficiency in written and oral communication Excellent organizational skills and ability to deliver clean data promptly Ability to work across the district departments to realize efficiencies and accomplish program goals. Ability to establish rapport with adults and adolescents and serve as a positive
role model is essential.
Resources Used in Performing Job Include (but are not limited to
):
Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.
Physical/Cognitive Requirements:
Regularly required to walk, talk, and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.
Environmental Conditions
:
The noise level in the work environment is usually moderate.
Essential Job Functions
:
With support and guidance from the New Mexico Higher Education Department
(NMHED) and the District GEAR UP New Mexico (GUNM) Coordinator, the GUNM Data
Coordinator will: Collect, enter, and report GUNM data for all middle and high school GEAR UP activities Gather and maintain documentation and data on all activities and programs that provide services to GUNM students, their parents, and teachers. Regularly and reliably enter all student, staff, and family activity participation into the GUNM database Compile and report data for the GUNM Regional Coordinator for program evaluation and other reporting purposes Create requisitions, manage purchase orders, and provide timely updates to program inventories Complete monthly and annual financial reports including requests for reimbursements, time and effort reporting, and grant matching inventories. Attend all GUNM site meetings, Zoom meetings, and regional and state trainings Maintain documentation of data systems, standards, and procedures Ensure integrity of data, verifying information regarding data quality and data completion Produce timely reports as requested by the GUNM administration Assist with Federal and State reporting of school district data including exporting and uploading to external systems Support in the planning and implementation of many different GUNM events including, but not limited to, college visits, tutorial sessions, field trips, ceremonies, and student engagement opportunities. Perform other relevant duties that support the mission and vision of GUNM, including assisting the District Coordinator with administrative work. Personal Accountability
:
Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application, Protects the District's resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury. EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.
Title:
Student Success Advisor
(Truancy and Dropout Prevention Counselor)
Work Unit/Location:
Carlos F. Vigil Middle School (2)
Espanola Valley High School (3)
Reports to:
Site Principal
Contract Length:
184 Days
Pay Schedule:
Overtime Status:
Non-Exempt
Hours:
7:45 a.m. - 3:30 p.m.
Union Status:
Union
Licensure:
Student Success Advisor or
Level ll Teacher License; Counselor,
Social Worker or Administrator
License preferred
General Function:
The Truancy and Dropout Prevention Counselor will work collaboratively with the site principal and leadership team, families, city, county, and state agencies to improve attendance for habitually truant students and decrease the number of students dropping out of school. The counselor's focus will be on whole-school prevention measures as well as targeted and intensive interventions as outlined in the 2015-2016 Truancy and Dropout Prevention Coaches RFA.
Education/Training/Experience:
Minimum:
Level ll Teacher License
Preferred:
Counselor, Social Worker or Administrator License
* This position is grant funded and funding is not guaranteed for the 2016-2017 school year.
Knowledge/Skills and Abilities:
Knowledge of New Mexico's Early Warning System (EWS) and ability to apply a tiered system of support to keep all students on the path to graduation. Must be able to implement the following effective truancy and dropout reduction programs: community collaboration, family involvement, prevention, intervention and retrieval, incentives and sanctions, supportive context, and program evaluation. Demonstrated organizational, communication, management, and interpersonal skills required to achieve goals of the position.
Resources Used in Performing Job Include (but are not limited to):
Standard office equipment. Basic Office Computer program abilities. (Word, Excel, PowerPoint, Outlook, Publisher)
Physical/Cognitive Requirements:
Regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; communicate verbally and electronically; reach with hands and arms; stand and move throughout the building and/or to other facilities, and drive. Occasionally required to lift and/or exert force of up to 10 pounds. Specific vision abilities include close vision, distance vision, color vision and the ability to adjust focus.
Environmental Conditions:
The noise level in the work environment is usually moderate. Travel to facilities throughout the district is integral to the job.
Page1/2
Essential Job Functions:
Familiarize self with 2015-2016 Truancy and Dropout Prevention Coaches RFA and grant; conduct research on truancy and dropout prevention. Using the Early Warning System (EWS), design whole-school preventative measures for 70-80% of the student population (Tier 1), target interventions for 10-20% of students, (Tier 2), and intensive interventions for 5-10% of students with greatest need (Tier 3). Design and implement the following effective truancy and dropout reduction programs: community collaboration, family involvement, prevention, intervention and retrieval, incentives and sanctions, supportive context, and program evaluation. 4. "Champion" EWS at the school site. Maintain ongoing log of the following data for end of year Performance Report: data on number of students served; truancy and dropout statistics for the district and for the school you are assigned to; documentation of various events and programming provided by the school as related to truancy and dropout prevention. Establish, build and maintain "case files" for all students entering Tier 2. Participate with teams in the development of Academic/Success Improvement Plans. Establish relationships with school community partners which provide social and emotional support to students. Assist in planning the Interim Superintendent's Fall Truancy Summit. With the principal and her leadership team, plan "Family Nights" throughout the school year (minimally 5). Provide support to students who are long-term suspended and report to Day Reporting. Solicit donations from the community to be used as a reward system approach for attendance. Meet with the Superintendent or her designee once/month to provide a report of school actions and activities and accompanying data. Participate in monthly PLC meetings with other coaches, focused on the grant. Personal Accountability:
Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application, Protects the District's resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.
GEAR UP New Mexico Data Coordinator
Work Unit/Location:
Espanola Valley High School
Reports to:
GEAR UP Director
Supervises:
N/A
Contract Length:
10 months / 1 FTE
Pay Schedule:
Admin II- III
Depending on experience
Overtime Status:
N/A
Hours:
7:30 a.m. - 4:30 a.m.
Union Status:
Union
Licensure:
N/A
General Job Function
:
The LEA seeks a creative, highly organized, and detail-oriented individual to serve as Local GEAR UP New
Mexico (GUNM) Data Coordinator. The GEAR UP (Gaining Early Awareness and Readiness for
Undergraduate Programs) Partnership is funded by the US Department of Education to increase the college-
going rate of low-income secondary school students in LEA. GUNM offers various services and resources to
help students and their families succeed throughout their college and career journey. This is a full-time, 10-month
position, contingent upon external funding.
Education/Training/Experience
: AA degree in related field (Bachelor's degree preferred) Knowledge/Skills and Abilities:
Understanding of and experience with student information collection and analysis for federal grant reporting Experience with Student Information Systems (preferably Synergy) Experience with relational database technologies (including Zoho, Asana, and SCRIBE) Experience with data extraction, reporting, and analysis tools (Excel, STARS) Experience with project management Experience with event planning Experience with communications strategies Demonstrated knowledge of database design and data techniques Demonstrated proficiency in written and oral communication Excellent organizational skills and ability to deliver clean data promptly Ability to work across the district departments to realize efficiencies and accomplish program goals. Ability to establish rapport with adults and adolescents and serve as a positive
role model is essential.
Resources Used in Performing Job Include (but are not limited to
):
Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.
Physical/Cognitive Requirements:
Regularly required to walk, talk, and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.
Environmental Conditions
:
The noise level in the work environment is usually moderate.
Essential Job Functions
:
With support and guidance from the New Mexico Higher Education Department
(NMHED) and the District GEAR UP New Mexico (GUNM) Coordinator, the GUNM Data
Coordinator will: Collect, enter, and report GUNM data for all middle and high school GEAR UP activities Gather and maintain documentation and data on all activities and programs that provide services to GUNM students, their parents, and teachers. Regularly and reliably enter all student, staff, and family activity participation into the GUNM database Compile and report data for the GUNM Regional Coordinator for program evaluation and other reporting purposes Create requisitions, manage purchase orders, and provide timely updates to program inventories Complete monthly and annual financial reports including requests for reimbursements, time and effort reporting, and grant matching inventories. Attend all GUNM site meetings, Zoom meetings, and regional and state trainings Maintain documentation of data systems, standards, and procedures Ensure integrity of data, verifying information regarding data quality and data completion Produce timely reports as requested by the GUNM administration Assist with Federal and State reporting of school district data including exporting and uploading to external systems Support in the planning and implementation of many different GUNM events including, but not limited to, college visits, tutorial sessions, field trips, ceremonies, and student engagement opportunities. Perform other relevant duties that support the mission and vision of GUNM, including assisting the District Coordinator with administrative work. Personal Accountability
:
Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application, Protects the District's resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury. EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.
Title:
Student Success Advisor
(Truancy and Dropout Prevention Counselor)
Work Unit/Location:
Carlos F. Vigil Middle School (2)
Espanola Valley High School (3)
Reports to:
Site Principal
Contract Length:
184 Days
Pay Schedule:
Overtime Status:
Non-Exempt
Hours:
7:45 a.m. - 3:30 p.m.
Union Status:
Union
Licensure:
Student Success Advisor or
Level ll Teacher License; Counselor,
Social Worker or Administrator
License preferred
General Function:
The Truancy and Dropout Prevention Counselor will work collaboratively with the site principal and leadership team, families, city, county, and state agencies to improve attendance for habitually truant students and decrease the number of students dropping out of school. The counselor's focus will be on whole-school prevention measures as well as targeted and intensive interventions as outlined in the 2015-2016 Truancy and Dropout Prevention Coaches RFA.
Education/Training/Experience:
Minimum:
Level ll Teacher License
Preferred:
Counselor, Social Worker or Administrator License
* This position is grant funded and funding is not guaranteed for the 2016-2017 school year.
Knowledge/Skills and Abilities:
Knowledge of New Mexico's Early Warning System (EWS) and ability to apply a tiered system of support to keep all students on the path to graduation. Must be able to implement the following effective truancy and dropout reduction programs: community collaboration, family involvement, prevention, intervention and retrieval, incentives and sanctions, supportive context, and program evaluation. Demonstrated organizational, communication, management, and interpersonal skills required to achieve goals of the position.
Resources Used in Performing Job Include (but are not limited to):
Standard office equipment. Basic Office Computer program abilities. (Word, Excel, PowerPoint, Outlook, Publisher)
Physical/Cognitive Requirements:
Regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; communicate verbally and electronically; reach with hands and arms; stand and move throughout the building and/or to other facilities, and drive. Occasionally required to lift and/or exert force of up to 10 pounds. Specific vision abilities include close vision, distance vision, color vision and the ability to adjust focus.
Environmental Conditions:
The noise level in the work environment is usually moderate. Travel to facilities throughout the district is integral to the job.
Page1/2
Essential Job Functions:
Familiarize self with 2015-2016 Truancy and Dropout Prevention Coaches RFA and grant; conduct research on truancy and dropout prevention. Using the Early Warning System (EWS), design whole-school preventative measures for 70-80% of the student population (Tier 1), target interventions for 10-20% of students, (Tier 2), and intensive interventions for 5-10% of students with greatest need (Tier 3). Design and implement the following effective truancy and dropout reduction programs: community collaboration, family involvement, prevention, intervention and retrieval, incentives and sanctions, supportive context, and program evaluation. 4. "Champion" EWS at the school site. Maintain ongoing log of the following data for end of year Performance Report: data on number of students served; truancy and dropout statistics for the district and for the school you are assigned to; documentation of various events and programming provided by the school as related to truancy and dropout prevention. Establish, build and maintain "case files" for all students entering Tier 2. Participate with teams in the development of Academic/Success Improvement Plans. Establish relationships with school community partners which provide social and emotional support to students. Assist in planning the Interim Superintendent's Fall Truancy Summit. With the principal and her leadership team, plan "Family Nights" throughout the school year (minimally 5). Provide support to students who are long-term suspended and report to Day Reporting. Solicit donations from the community to be used as a reward system approach for attendance. Meet with the Superintendent or her designee once/month to provide a report of school actions and activities and accompanying data. Participate in monthly PLC meetings with other coaches, focused on the grant. Personal Accountability:
Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application, Protects the District's resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.