Gallatin County, MT
Salary:
$24.35 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00774 Department:
Detention Center Opening Date:
10/03/2025
POSITION OVERVIEW The Receptionist is the primary point of contact for the Gallatin County Detention Center. This position greets and assists the public, visitors, attorneys, and volunteers; answers and routes calls; coordinates inmate visitation; and performs clerical and program support duties. Responsibilities include DNA testing on non-incarcerated convicted felons (and occasionally sentenced inmates), fingerprinting for the public and new employees, and Portable Breath Test (PBT) administration for the 24/7 Program.
The Receptionist also provides clerical and administrative support to Detention Center operations through recordkeeping, scheduling, data entry, and document preparation. This is a union position that reports to the Detention Center Program Director and does not supervise other County personnel.
Public Interaction & Front Desk Support Greet, manage, and coordinate visitors in the lobby (e.g., family members, attorneys, volunteers) and direct them appropriately. Answer and route main phone lines; respond to questions and provide accurate information. Provide professional customer service while maintaining confidentiality and adhering to Detention Center policies. Program & Clerical Support
Use Jail Management Software (JMS) to schedule and record inmate visits and mail, support users and answer questions. Perform routine office duties including copying, filing, faxing, emailing, and updating forms and pamphlets. Type reports, conduct special projects, maintain records, and assist with the Sheriff County Work Program for inmates. Sort and distribute incoming/outgoing inmate and business mail. Maintain scrapbook of current events using newspaper articles. Testing & Identification Services
Conduct DNA testing on non-incarcerated convicted felons, and on inmates sentenced to prison as required; send samples to the State Crime Lab and complete related data entry and recordkeeping. Conduct Portable Breath Test (PBT) testing for 24/7 Program participants; perform related data entry and recordkeeping. Conduct fingerprinting for the public and all new Detention Center employees; ensure accurate documentation and data entry for offenders and citizens. Other Duties as Assigned
Perform special projects and research as directed. Assist with Detention Center events, trainings, or meetings. Provide services during declared County emergencies (e.g., earthquake, flood, fire, riot) as required. QUALIFICATIONS
General recordkeeping, filing, and data entry procedures. Office operations, business English, spelling, grammar, and composition. Proficiency with Windows-based office software; ability to learn new systems (e.g., JMS). Knowledge of multi-line phone systems, two-way radios, and secure facility safety/security protocols. Familiarity with court paperwork, legal processes, and inmate rights. Ability to communicate effectively, both orally and in writing. Interpersonal skills to work with diverse populations and maintain a professional, positive image of the Sheriff's Office. Ability to maintain confidentiality, use discretion, and remain calm in stressful or confrontational situations. EDUCATION & EXPERIENCE
High school diploma or equivalent; and One (1) to two (2) years of related clerical or customer service experience.
SUPPLEMENTAL INFORMATION
As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
For application consideration the following documents are required to be submitted (incomplete application packets will not be reviewed):
Cover Letter Resume Three (3) Work References
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.
$24.35 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00774 Department:
Detention Center Opening Date:
10/03/2025
POSITION OVERVIEW The Receptionist is the primary point of contact for the Gallatin County Detention Center. This position greets and assists the public, visitors, attorneys, and volunteers; answers and routes calls; coordinates inmate visitation; and performs clerical and program support duties. Responsibilities include DNA testing on non-incarcerated convicted felons (and occasionally sentenced inmates), fingerprinting for the public and new employees, and Portable Breath Test (PBT) administration for the 24/7 Program.
The Receptionist also provides clerical and administrative support to Detention Center operations through recordkeeping, scheduling, data entry, and document preparation. This is a union position that reports to the Detention Center Program Director and does not supervise other County personnel.
Public Interaction & Front Desk Support Greet, manage, and coordinate visitors in the lobby (e.g., family members, attorneys, volunteers) and direct them appropriately. Answer and route main phone lines; respond to questions and provide accurate information. Provide professional customer service while maintaining confidentiality and adhering to Detention Center policies. Program & Clerical Support
Use Jail Management Software (JMS) to schedule and record inmate visits and mail, support users and answer questions. Perform routine office duties including copying, filing, faxing, emailing, and updating forms and pamphlets. Type reports, conduct special projects, maintain records, and assist with the Sheriff County Work Program for inmates. Sort and distribute incoming/outgoing inmate and business mail. Maintain scrapbook of current events using newspaper articles. Testing & Identification Services
Conduct DNA testing on non-incarcerated convicted felons, and on inmates sentenced to prison as required; send samples to the State Crime Lab and complete related data entry and recordkeeping. Conduct Portable Breath Test (PBT) testing for 24/7 Program participants; perform related data entry and recordkeeping. Conduct fingerprinting for the public and all new Detention Center employees; ensure accurate documentation and data entry for offenders and citizens. Other Duties as Assigned
Perform special projects and research as directed. Assist with Detention Center events, trainings, or meetings. Provide services during declared County emergencies (e.g., earthquake, flood, fire, riot) as required. QUALIFICATIONS
General recordkeeping, filing, and data entry procedures. Office operations, business English, spelling, grammar, and composition. Proficiency with Windows-based office software; ability to learn new systems (e.g., JMS). Knowledge of multi-line phone systems, two-way radios, and secure facility safety/security protocols. Familiarity with court paperwork, legal processes, and inmate rights. Ability to communicate effectively, both orally and in writing. Interpersonal skills to work with diverse populations and maintain a professional, positive image of the Sheriff's Office. Ability to maintain confidentiality, use discretion, and remain calm in stressful or confrontational situations. EDUCATION & EXPERIENCE
High school diploma or equivalent; and One (1) to two (2) years of related clerical or customer service experience.
SUPPLEMENTAL INFORMATION
As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
For application consideration the following documents are required to be submitted (incomplete application packets will not be reviewed):
Cover Letter Resume Three (3) Work References
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.