EMCOR Group
Description
The Front Desk Administrator serves as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, coordinating vendor services, maintaining office supplies, and supporting various office functions to ensure smooth day-to-day operations.
Key Responsibilities:
Answer and direct incoming phone calls in a professional and courteous manner
Greet and assist visitors, vendors, and staff
Maintain organized filing systems for documents and records
Track and manage Certificates of Insurance (COIs) for vendors and contractors
Schedule appointments and coordinate vendor services
Distribute incoming and outgoing mail and packages
Monitor and replenish office supplies; place orders as needed
Assist with general office duties including data entry, document preparation, and scanning
Support other departments with administrative tasks as needed
Maintain a clean and organized front desk and common areas
Qualifications:
2+ years of administrative or front desk experience
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and prioritize in a fast-paced environment
Detail-oriented with strong organizational skills
Professional appearance and demeanor
Spanish bi-lingual a plus
Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#hpepper
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
The Front Desk Administrator serves as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, coordinating vendor services, maintaining office supplies, and supporting various office functions to ensure smooth day-to-day operations.
Key Responsibilities:
Answer and direct incoming phone calls in a professional and courteous manner
Greet and assist visitors, vendors, and staff
Maintain organized filing systems for documents and records
Track and manage Certificates of Insurance (COIs) for vendors and contractors
Schedule appointments and coordinate vendor services
Distribute incoming and outgoing mail and packages
Monitor and replenish office supplies; place orders as needed
Assist with general office duties including data entry, document preparation, and scanning
Support other departments with administrative tasks as needed
Maintain a clean and organized front desk and common areas
Qualifications:
2+ years of administrative or front desk experience
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and prioritize in a fast-paced environment
Detail-oriented with strong organizational skills
Professional appearance and demeanor
Spanish bi-lingual a plus
Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#hpepper
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.