The Community Builders, Inc.
Commercial Real Estate Lease Administrator
The Community Builders, Inc., Boston, Massachusetts, us, 02298
Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.
Position Summary
The Commercial Real Estate Lease Administrator provides critical support for the management and performance of TCB’s commercial real estate portfolio. Reporting to the Director of Commercial Real Estate, this role is responsible for financial reporting, database management, lease administration, and tenant coordination to ensure smooth operations and adherence to lease terms. The ideal candidate brings experience in retail or commercial real estate, including lease analysis, understanding of the lease transaction processes, and financial evaluation. This position plays a key role in optimizing portfolio performance while advancing TCB’s mission-driven approach. Key Responsibilities
Prepare and manage monthly, quarterly, and annual reports on portfolio performance and key metrics, including tracking lease expirations, vacancy reports, certificate of insurance renewals, processing monthly general ledger statements, arrears reporting and tenant communication, and abstracting commercial leases. Maintain, update, and troubleshoot the Yardi Voyager database and related tools (Power BI/CRM) in partnership with the BIS team, ensuring data accuracy and integrity. Abstract, interpret, and enforce leases, monitoring critical dates, compliance, and tenant obligations. Manage arrears and collections, tracking delinquencies and coordinating with internal teams to resolve issues. Support tenant coordination during lease-up, build-out, and ongoing occupancy. Collaborate with accounting vendor set up and invoice coding. Assist with ad hoc analysis, budgeting, and forecasting to support strategic decision-making. Qualifications & Experience
3–5+ years of experience in commercial real estate analysis, property management, asset management, or a related field. Bachelor’s degree in Finance, Real Estate, Business, or a related field required. Strong understanding of lease administration, financial reporting, and commercial property operations. Proficiency in Yardi Voyager or similar real estate database platforms strongly preferred. Detail-oriented with excellent analytical, organizational, written, and verbal communication skills. Ability to thrive in a mission-driven, collaborative, and fast-paced environment. Self-starter comfortable working independently while managing multiple priorities. Preferred: Active salesperson license and/or relevant commercial real estate certifications (e.g., CCIM, ARGUS, BOMI). Medical, dental, and vision insurance 12 Paid Holidays & tenure-based PTO accruals Employer contributions to Health Savings Accounts Company paid Life & Disability Insurance 403(b) retirement plan with company match Tax-advantage accounts: commuter/parking, medical & dependent care FSA Hospital & Critical Illness Insurance Confidential, 24/7 Employee Assistance Program The Community Builders is an equal opportunity employer. The Community Builders utilizes ClearCompany to manage recruiting - you may receive email communications from the following domains:*.clearcompany.com *.hrmdirect.com *.clrco.com *email.clrco.com. Please make sure to add these emails to your safe senders list to ensure prompt communication during recruitment. Thank you!
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The Commercial Real Estate Lease Administrator provides critical support for the management and performance of TCB’s commercial real estate portfolio. Reporting to the Director of Commercial Real Estate, this role is responsible for financial reporting, database management, lease administration, and tenant coordination to ensure smooth operations and adherence to lease terms. The ideal candidate brings experience in retail or commercial real estate, including lease analysis, understanding of the lease transaction processes, and financial evaluation. This position plays a key role in optimizing portfolio performance while advancing TCB’s mission-driven approach. Key Responsibilities
Prepare and manage monthly, quarterly, and annual reports on portfolio performance and key metrics, including tracking lease expirations, vacancy reports, certificate of insurance renewals, processing monthly general ledger statements, arrears reporting and tenant communication, and abstracting commercial leases. Maintain, update, and troubleshoot the Yardi Voyager database and related tools (Power BI/CRM) in partnership with the BIS team, ensuring data accuracy and integrity. Abstract, interpret, and enforce leases, monitoring critical dates, compliance, and tenant obligations. Manage arrears and collections, tracking delinquencies and coordinating with internal teams to resolve issues. Support tenant coordination during lease-up, build-out, and ongoing occupancy. Collaborate with accounting vendor set up and invoice coding. Assist with ad hoc analysis, budgeting, and forecasting to support strategic decision-making. Qualifications & Experience
3–5+ years of experience in commercial real estate analysis, property management, asset management, or a related field. Bachelor’s degree in Finance, Real Estate, Business, or a related field required. Strong understanding of lease administration, financial reporting, and commercial property operations. Proficiency in Yardi Voyager or similar real estate database platforms strongly preferred. Detail-oriented with excellent analytical, organizational, written, and verbal communication skills. Ability to thrive in a mission-driven, collaborative, and fast-paced environment. Self-starter comfortable working independently while managing multiple priorities. Preferred: Active salesperson license and/or relevant commercial real estate certifications (e.g., CCIM, ARGUS, BOMI). Medical, dental, and vision insurance 12 Paid Holidays & tenure-based PTO accruals Employer contributions to Health Savings Accounts Company paid Life & Disability Insurance 403(b) retirement plan with company match Tax-advantage accounts: commuter/parking, medical & dependent care FSA Hospital & Critical Illness Insurance Confidential, 24/7 Employee Assistance Program The Community Builders is an equal opportunity employer. The Community Builders utilizes ClearCompany to manage recruiting - you may receive email communications from the following domains:*.clearcompany.com *.hrmdirect.com *.clrco.com *email.clrco.com. Please make sure to add these emails to your safe senders list to ensure prompt communication during recruitment. Thank you!
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