City of Wildwood, FL
Salary :
$38,204.86 - $42,025.35 Annually Location :
Wildwood, FL Job Type:
Full Time Job Number:
0923251 Department:
Executive Department Opening Date:
09/23/2025 Closing Date:
10/30/2025 11:59 PM Eastern
Description
The Deputy City Clerk is responsible for assisting with records management Examples of Duties • Assist the City Clerk with the proper administration of all affairs concerning the records of the City placed under the City Clerk's authority • Serve as Clerk to the City Commission and recorder of all its official actions, including, but not limited to, keeping minutes of its proceedings • Attest all bonds, contracts, and other instruments on behalf of the City in the absence of the City Clerk • Assist the City Clerk in maintaining all documents and records in the custody of the Clerk in accordance with Florida law and authenticate documents of the City where required and be the custodian of the City seal • Assist the City Clerk with administering oaths required or authorized under any state law, ordinance, or the City Charter • All other duties as prescribed by the law or the City Charter or by an ordinances of the City or by direction of the City Commission or the City Manager • Assist the City Clerk with preparing ordinances, resolutions, and contracts for signature and ensure execution and distribution to appropriate recipients • Maintain Ordinance, Resolution, and Minute books • Maintain applicable records for the Greenwood Cemetery • Scan official documents for electronic access • File all City records maintained by the City Clerk • Serve internal customers by responding to requests for records • Serve external customers through responses to public records requests • Assist customers with cemetery inquiries • Assist the City Clerk and the City Manager's office with the preparation and distribution of City Commission agendas • Attend and record Commission meetings and workshops, as well as all other official boards of the City • Draft minutes of Commission meetings and workshops, as well as all other official boards of the City • Prepare correspondence for residents and other community members in a courteous and professional manner • Oversee the City Clerk section of the City website • Record ordinances with Sumter County, when necessary • Mail annexation documents to appropriate agencies • Send out annual cemetery dues' notices • Maintains confidentiality when exposed to sensitive material and information • Assist the City Clerk with processing business registration requests • Process business license renewals • Sort incoming mail • Oversee the locating and marking of graves • Answers phone and assists other departments as needed • All other tasks as assigned. Typical Qualifications
MINIMUM QUALIFICATIONS Working knowledge of records retention. Ability to effectively meet with the public; ability to communicate effectively verbally and in writing; ability to handle multitasking and stressful situations Understanding of public records access EDUCATION/EXPERIENCE Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing and Microsoft Office At least three (3) years' experience in a similar position, specifically a clerical or office setting. Strong working knowledge of Florida Ethics Law, the Open Records Law, and the Public Meetings Law is a plus
City employees with Full-time status receive 100% paid Health Insurance. Dental/Vision, Life/AD&D benefits, Dependent coverage, and/or Supplemental Insurances are also available at the employee's expense through payroll deduction of which some fall under Section 125 pre-tax eligibility. The City of Wildwood participates in the Florida Retirement System (FRS) and contributions follow current Florida Legislative requirements. Additional benefits include Paid Vacation tenure based; Sick Leave, FMLA, Tuition Reimbursement (degree specific), 9 Paid Holidays + 2 Paid Half Day Holidays.
The City of Wildwood is an EEO/AA/V/H/M/F/Drug-Free Workplace.
$38,204.86 - $42,025.35 Annually Location :
Wildwood, FL Job Type:
Full Time Job Number:
0923251 Department:
Executive Department Opening Date:
09/23/2025 Closing Date:
10/30/2025 11:59 PM Eastern
Description
The Deputy City Clerk is responsible for assisting with records management Examples of Duties • Assist the City Clerk with the proper administration of all affairs concerning the records of the City placed under the City Clerk's authority • Serve as Clerk to the City Commission and recorder of all its official actions, including, but not limited to, keeping minutes of its proceedings • Attest all bonds, contracts, and other instruments on behalf of the City in the absence of the City Clerk • Assist the City Clerk in maintaining all documents and records in the custody of the Clerk in accordance with Florida law and authenticate documents of the City where required and be the custodian of the City seal • Assist the City Clerk with administering oaths required or authorized under any state law, ordinance, or the City Charter • All other duties as prescribed by the law or the City Charter or by an ordinances of the City or by direction of the City Commission or the City Manager • Assist the City Clerk with preparing ordinances, resolutions, and contracts for signature and ensure execution and distribution to appropriate recipients • Maintain Ordinance, Resolution, and Minute books • Maintain applicable records for the Greenwood Cemetery • Scan official documents for electronic access • File all City records maintained by the City Clerk • Serve internal customers by responding to requests for records • Serve external customers through responses to public records requests • Assist customers with cemetery inquiries • Assist the City Clerk and the City Manager's office with the preparation and distribution of City Commission agendas • Attend and record Commission meetings and workshops, as well as all other official boards of the City • Draft minutes of Commission meetings and workshops, as well as all other official boards of the City • Prepare correspondence for residents and other community members in a courteous and professional manner • Oversee the City Clerk section of the City website • Record ordinances with Sumter County, when necessary • Mail annexation documents to appropriate agencies • Send out annual cemetery dues' notices • Maintains confidentiality when exposed to sensitive material and information • Assist the City Clerk with processing business registration requests • Process business license renewals • Sort incoming mail • Oversee the locating and marking of graves • Answers phone and assists other departments as needed • All other tasks as assigned. Typical Qualifications
MINIMUM QUALIFICATIONS Working knowledge of records retention. Ability to effectively meet with the public; ability to communicate effectively verbally and in writing; ability to handle multitasking and stressful situations Understanding of public records access EDUCATION/EXPERIENCE Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing and Microsoft Office At least three (3) years' experience in a similar position, specifically a clerical or office setting. Strong working knowledge of Florida Ethics Law, the Open Records Law, and the Public Meetings Law is a plus
City employees with Full-time status receive 100% paid Health Insurance. Dental/Vision, Life/AD&D benefits, Dependent coverage, and/or Supplemental Insurances are also available at the employee's expense through payroll deduction of which some fall under Section 125 pre-tax eligibility. The City of Wildwood participates in the Florida Retirement System (FRS) and contributions follow current Florida Legislative requirements. Additional benefits include Paid Vacation tenure based; Sick Leave, FMLA, Tuition Reimbursement (degree specific), 9 Paid Holidays + 2 Paid Half Day Holidays.
The City of Wildwood is an EEO/AA/V/H/M/F/Drug-Free Workplace.