City of Aliso Viejo, CA
Salary:
$131,694.00 - $181,079.00 Annually Location :
Aliso Viejo, CA Job Type:
Full Time Job Number:
2025-03 Department:
Government Services Opening Date:
10/02/2025 Closing Date:
10/23/2025 11:59 PM Pacific
Description The City of Aliso Viejo is seeking a dynamic and experienced professional with outstanding interpersonal and leadership skills to join our team as our next City Clerk. The City Clerk will play a crucial role in overseeing the operation of the Government Services Department, including City Clerk functions, public information, and records management. This position reports directly to the City Manager. GENERAL PURPOSE Under general direction, plans, manages, and oversees the activities and operations of the City Clerk's Office, serving the City Council, City Manager, and the general public; coordinates legislative, elections, and records administration functions and works with other departments, officials, and the general public; oversees and manages programs and activities of the public information function within the City Manager's Office; coordinates media and community relations activities to ensure publicity and outreach for City programs, services and events; and performs related duties as assigned.
Examples of Duties ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides leadership for City Clerk functions; directs the organization, preparation, printing, assembly and distribution of City Council agendas and related materials. Attends City Council meetings and directs the recording and maintaining of the minutes of the proceedings. Oversees the publication, filing and indexing of all City Council proceedings; the indexing, retrieval and retention of all official City documents; and maintenance of legislative history. Supervises the maintenance and update of the City Municipal Code and Zoning Code. Directs the public information program for the City; directs the preparation of press releases, publicity, announcements, articles, letters and position papers on City programs, policies and actions, as well as community events and activities. Ensures dissemination of positive and accurate information to the public; serves the community through outreach efforts, including social media, digital content, and search engine optimization; engages and interacts with the media. Plans, coordinates and directs all municipal election activities to ensure compliance with local, State, Federal laws and standards. Serves as the filing officer for requirements of the Political Reform Act, monitors changes in law, and administers campaign disclosure laws.
Reviews, signs and ensures the proper dissemination of public and legal notices in accordance with State open meeting laws; notarizes documents for the City, staff, and public and maintains related files, or manages such activities.
Manages and participates in the development and administration of the City Clerk's Office and Public Information budget, including proposed budget adjustments.
Executes and certifies official City documents; maintains custody of City Seal; administers and files oaths and affirmations; takes affidavits and depositions pertaining to City affairs.
Coordinates City Clerk's Office activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Council' prepares and presents staff reports and other correspondence.
Administers required filings such as Conflict of Interest Statements and Financial and Campaign Disclosure Statements.
Administers the City's Records Management and Archives programs (Laser Fiche), including the annual records destruction; coordinate and responds to public records requests including requests for copies of blueprints/building plans.
Answers public inquiries on a variety of issues such as business licenses, other departmental matters, and general information about the City or elections and records management procedures; resolves complaints and directs questions to appropriate departments.
Prepares staff reports and research on various items as requested by the City Manager; works with Council Ad Hoc working groups and committees on various assignments; works with Mayor to coordinate and schedule the awarding of certificates of recognition. May attend committee meetings on behalf of the City Manager regarding legislation and other matters that may affect the City.
May perform Risk Management duties and responsibilities as required. Minimum Qualifications Knowledge of:
Advanced principles and practices of municipal government, including budget preparation and administration. Principles and practices of government public relations/public education including the use of social media and maintenance of a website; time management and meeting deadlines; record keeping; professional letter writing; information gathering; and supervision, training, and performance evaluation. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Pertinent Federal, State, and local laws, codes, and regulations including but not limited to the Political Reform Act, California Public Records Act, Brown Act, Maddy Act, California Notary laws, and elections laws and procedures. Records management and retention laws, regulations, and practices; electronic document management systems. Principles and practices of municipal government budget preparation and administration. English usage, spelling, grammar and punctuation. Ability to:
Respond to Community and City Council issues, concerns and needs. Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient government services. Communicate effectively both verbally and in writing. Exercise judgment in resolving administrative and policy questions; exercise tact and diplomacy in resolving potential conflict situations. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret and apply City policies, procedures, laws, and regulations. A typical way of obtaining the knowledge, skills and abilities outlined above is: Education :
Graduation from an accredited four-year college or university with a bachelor's degree in public administration, business administration, or related field. Experience :
Five years of increasingly responsible administrative experience in a City Clerk's office, including at least two years of supervisory or management experience over staff. Any combination of experience and training that would provide the required knowledge, skills, and abilities is considered qualifying. Lice
nses; Certificates; Special Requirements:
Possession of, or the ability to obtain certification as a Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks within two years of employment. Master Municipal Clerk (MMC) certification is highly desirable.
Possession of, or ability to obtain a Notary Public Certificate.
A valid Class C California driver's license and the ability to maintain insurability under the City's Vehicle Insurance Policy.
Physical and Mental Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The position requires constant sitting and occasional walking and standing; the employee talks and hears, both in person and by telephone. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee uses hands to operate office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with City officials, City staff, customers and the public.
Work Environment The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet. The City of Aliso Viejo provides an array of benefits to employees in addition to maintaining competitive salaries. The following is a partial list of benefits:
Work Schedule.
The City operates on a 9/80 work schedule, with every other Friday off. Eligible employees may participate in the City's telework program.
Salary
is based upon experience and knowledge of job responsibilities. The City uses a Pay-For-Performance Compensation System.
Retirement Benefits . The City participates in the California Public Employees' Retirement System (CalPERS). "Classic Members" participate in the
2% @ 55
retirement benefit and the City pays the full retirement contribution. "New Members" participate in the
2% @ 62
retirement benefit and the employee pays a portion of the retirement contribution.
Annual Leave . Employees earn
176
hours
of annual leave per year, which becomes available for use after completion of the initial six (6) month new hire period. Additional hours of annual leave and maximum accrual amounts increase based upon years of service. The City also allows an annual cash payout of accrued leave in the amount
40 hours
for 1-5 years of service and
80 hours
after 5 years of service.
Holidays . The City observes
10
paid holidays,
one
paid floating holiday, and a year end/winter closure. Winter closure dates are determined the year prior but generally fall between Christmas and the New Year.
Cafeteria Benefits Plan.
The City provides a monthly health benefit allowance based on number of dependents which can be used for the purchase of medical, dental or vision insurance, or other benefits offered on a pre-tax basis through the City's Section 125 Cafeteria Plan. Any unused funds can be taken as taxable income. Medical insurance plans are made available through the CalPERS Health Benefits Program.
2025 Monthly Health Benefit Allowance Employee Only: $2,422.58 Employee Plus One: $2,502.58 Family: $2,627.58 Opt Out: $2,242.58
Other Benefits . In addition, the City provides life insurance, and long-term disability insurance. An optional Deferred Compensation program and Flexible Spending Accounts are also available to employees. 01
Indicate the highest level of education you possess:
High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree
02
Indicate which of the following, if any, certifications you currently possess:
Notary Public License Certified Municipal City Clerk Master Municipal Clerk Certification None
03
How many years of increasingly responsible administrative experience do you have in a City Clerk's office:
0-4 Years 5-10 Years 10+ Years
04
Were at least two of those years served in a supervisory role?
Yes No
Required Question
$131,694.00 - $181,079.00 Annually Location :
Aliso Viejo, CA Job Type:
Full Time Job Number:
2025-03 Department:
Government Services Opening Date:
10/02/2025 Closing Date:
10/23/2025 11:59 PM Pacific
Description The City of Aliso Viejo is seeking a dynamic and experienced professional with outstanding interpersonal and leadership skills to join our team as our next City Clerk. The City Clerk will play a crucial role in overseeing the operation of the Government Services Department, including City Clerk functions, public information, and records management. This position reports directly to the City Manager. GENERAL PURPOSE Under general direction, plans, manages, and oversees the activities and operations of the City Clerk's Office, serving the City Council, City Manager, and the general public; coordinates legislative, elections, and records administration functions and works with other departments, officials, and the general public; oversees and manages programs and activities of the public information function within the City Manager's Office; coordinates media and community relations activities to ensure publicity and outreach for City programs, services and events; and performs related duties as assigned.
Examples of Duties ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides leadership for City Clerk functions; directs the organization, preparation, printing, assembly and distribution of City Council agendas and related materials. Attends City Council meetings and directs the recording and maintaining of the minutes of the proceedings. Oversees the publication, filing and indexing of all City Council proceedings; the indexing, retrieval and retention of all official City documents; and maintenance of legislative history. Supervises the maintenance and update of the City Municipal Code and Zoning Code. Directs the public information program for the City; directs the preparation of press releases, publicity, announcements, articles, letters and position papers on City programs, policies and actions, as well as community events and activities. Ensures dissemination of positive and accurate information to the public; serves the community through outreach efforts, including social media, digital content, and search engine optimization; engages and interacts with the media. Plans, coordinates and directs all municipal election activities to ensure compliance with local, State, Federal laws and standards. Serves as the filing officer for requirements of the Political Reform Act, monitors changes in law, and administers campaign disclosure laws.
Reviews, signs and ensures the proper dissemination of public and legal notices in accordance with State open meeting laws; notarizes documents for the City, staff, and public and maintains related files, or manages such activities.
Manages and participates in the development and administration of the City Clerk's Office and Public Information budget, including proposed budget adjustments.
Executes and certifies official City documents; maintains custody of City Seal; administers and files oaths and affirmations; takes affidavits and depositions pertaining to City affairs.
Coordinates City Clerk's Office activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Council' prepares and presents staff reports and other correspondence.
Administers required filings such as Conflict of Interest Statements and Financial and Campaign Disclosure Statements.
Administers the City's Records Management and Archives programs (Laser Fiche), including the annual records destruction; coordinate and responds to public records requests including requests for copies of blueprints/building plans.
Answers public inquiries on a variety of issues such as business licenses, other departmental matters, and general information about the City or elections and records management procedures; resolves complaints and directs questions to appropriate departments.
Prepares staff reports and research on various items as requested by the City Manager; works with Council Ad Hoc working groups and committees on various assignments; works with Mayor to coordinate and schedule the awarding of certificates of recognition. May attend committee meetings on behalf of the City Manager regarding legislation and other matters that may affect the City.
May perform Risk Management duties and responsibilities as required. Minimum Qualifications Knowledge of:
Advanced principles and practices of municipal government, including budget preparation and administration. Principles and practices of government public relations/public education including the use of social media and maintenance of a website; time management and meeting deadlines; record keeping; professional letter writing; information gathering; and supervision, training, and performance evaluation. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Pertinent Federal, State, and local laws, codes, and regulations including but not limited to the Political Reform Act, California Public Records Act, Brown Act, Maddy Act, California Notary laws, and elections laws and procedures. Records management and retention laws, regulations, and practices; electronic document management systems. Principles and practices of municipal government budget preparation and administration. English usage, spelling, grammar and punctuation. Ability to:
Respond to Community and City Council issues, concerns and needs. Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient government services. Communicate effectively both verbally and in writing. Exercise judgment in resolving administrative and policy questions; exercise tact and diplomacy in resolving potential conflict situations. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret and apply City policies, procedures, laws, and regulations. A typical way of obtaining the knowledge, skills and abilities outlined above is: Education :
Graduation from an accredited four-year college or university with a bachelor's degree in public administration, business administration, or related field. Experience :
Five years of increasingly responsible administrative experience in a City Clerk's office, including at least two years of supervisory or management experience over staff. Any combination of experience and training that would provide the required knowledge, skills, and abilities is considered qualifying. Lice
nses; Certificates; Special Requirements:
Possession of, or the ability to obtain certification as a Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks within two years of employment. Master Municipal Clerk (MMC) certification is highly desirable.
Possession of, or ability to obtain a Notary Public Certificate.
A valid Class C California driver's license and the ability to maintain insurability under the City's Vehicle Insurance Policy.
Physical and Mental Demands The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The position requires constant sitting and occasional walking and standing; the employee talks and hears, both in person and by telephone. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee uses hands to operate office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with City officials, City staff, customers and the public.
Work Environment The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet. The City of Aliso Viejo provides an array of benefits to employees in addition to maintaining competitive salaries. The following is a partial list of benefits:
Work Schedule.
The City operates on a 9/80 work schedule, with every other Friday off. Eligible employees may participate in the City's telework program.
Salary
is based upon experience and knowledge of job responsibilities. The City uses a Pay-For-Performance Compensation System.
Retirement Benefits . The City participates in the California Public Employees' Retirement System (CalPERS). "Classic Members" participate in the
2% @ 55
retirement benefit and the City pays the full retirement contribution. "New Members" participate in the
2% @ 62
retirement benefit and the employee pays a portion of the retirement contribution.
Annual Leave . Employees earn
176
hours
of annual leave per year, which becomes available for use after completion of the initial six (6) month new hire period. Additional hours of annual leave and maximum accrual amounts increase based upon years of service. The City also allows an annual cash payout of accrued leave in the amount
40 hours
for 1-5 years of service and
80 hours
after 5 years of service.
Holidays . The City observes
10
paid holidays,
one
paid floating holiday, and a year end/winter closure. Winter closure dates are determined the year prior but generally fall between Christmas and the New Year.
Cafeteria Benefits Plan.
The City provides a monthly health benefit allowance based on number of dependents which can be used for the purchase of medical, dental or vision insurance, or other benefits offered on a pre-tax basis through the City's Section 125 Cafeteria Plan. Any unused funds can be taken as taxable income. Medical insurance plans are made available through the CalPERS Health Benefits Program.
2025 Monthly Health Benefit Allowance Employee Only: $2,422.58 Employee Plus One: $2,502.58 Family: $2,627.58 Opt Out: $2,242.58
Other Benefits . In addition, the City provides life insurance, and long-term disability insurance. An optional Deferred Compensation program and Flexible Spending Accounts are also available to employees. 01
Indicate the highest level of education you possess:
High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree
02
Indicate which of the following, if any, certifications you currently possess:
Notary Public License Certified Municipal City Clerk Master Municipal Clerk Certification None
03
How many years of increasingly responsible administrative experience do you have in a City Clerk's office:
0-4 Years 5-10 Years 10+ Years
04
Were at least two of those years served in a supervisory role?
Yes No
Required Question