City of Claremont is hiring: Administrative Assistant in Independence

The Public Works Administrative Assistant performs general secretarial and administrative support for the Public Works Director/Assistant Director, relieving the Director/Assistant Director of routine office, technical, and administrative detail. This role requires independence, initiative, and discretion, and involves interpreting policy and administrative regulations, supervising clerical support staff, and performing related duties as required.

The Public Works Administrative Assistant performs a variety of administrative tasks with minimal supervision, in addition to office support duties. The role is essential to promoting smooth departmental operations, clear communication, and equitable access to information and services for staff, stakeholders, and the community.

Key Responsibilities

• Serves as a primary contact for the Public Works Department, handling inquiries from the public, County departments, and external agencies.
• Organizes and maintains departmental schedules, calendars, and appointments.
• Provides assistance in developing departmental policies, goals, and objectives.
• Screens incoming correspondence and refers for reply to appropriate staff member.
• Composes correspondence independently or in accordance with general instructions.
• Reviews outgoing correspondence for consistency with administrative policy.
• Gathers data and maintains complex data sets on behalf of the Department.
• Attends meetings and conferences, takes notes, and summarizes notes into minutes.
• Initiates and tracks Board Agenda Items on behalf of the Director and Assistant Director.
• Takes and transcribes complicated and confidential dictation.

Requirements

• High school diploma or equivalent.
• Three years of full-time experience performing significant and progressively responsible administrative or office clerical duties.
• Experience in government or Public Works environment is preferred.

Knowledge, Skills, and Abilities

• Principles and practices of office administration and management.
• English grammar, vocabulary, spelling, punctuation, and composition.
• Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
• Modern office practices, procedures, and computer applications.
• Records management practices and confidentiality guidelines.

Inyo County offers a complete benefits package to full-time employees, including health care, dental, vision, retirement, and deferred compensation plans.