Kelly
This Administrative Assistant role is a 5-month contract assignment in Corona, CA, offering a salary of $25.48 - $30.96 per hour.
The schedule is 4/10 Monday-Thursday 7am-6pm, with Fridays off.
Position Summary
Under general supervision, the Administrative Assistant performs a variety of routines to moderately complex administrative, customer service, light accounting, and office support duties. This role serves as the first point of contact for customer inquiries, supports departmental staff, and assists with the administration of budgets, contracts, and departmental programs.
Key Responsibilities
- Serve as the first point of contact for visitors and phone inquiries; respond to public requests and complaints professionally.
- Compose, format, proofread, and maintain correspondence, contracts, reports, agendas, and other departmental documents.
- Prepare and process invoices, reimbursements, purchase requisitions, check requests, and credit card reconciliations.
- Assist with budget preparation and maintain financial records, spreadsheets, and payment tracking.
- Organize and maintain records, databases, contracts, bid documents, and departmental files.
- Provide guidance, training, and oversight to office support staff, interns, and volunteers.
- Maintain department web content, templates, and online forms.
- Perform other administrative duties assigned to support department operations.
Qualifications
- High school diploma or equivalent required.
- Must have reliable transportation.
- Minimum of 5 years of increasingly responsible office administrative experience.
- Excellent written and verbal communication skills; proficient in Microsoft Office and other business software.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Physical Requirements
- Primarily sedentary office work with occasional standing, walking, bending, and lifting up to 25 lbs.
Kelly is an Equal Employment Opportunity employer and welcomes applications from diverse candidates.