Administrative Assistant Job at KEP Electric/ IES RESIDENTIAL in Louisville

KEP Electric is seeking a proactive and detail-oriented Administrative Assistant to join our Louisville, KY team. This individual will serve as the first point of contact for visitors and callers while providing essential administrative support to ensure efficient office operations, smooth communication, and a welcoming environment.

Key Responsibilities:

• Front Desk Support: Professionally answer and route multi-line phone calls, greet visitors, and maintain a professional and welcoming reception area.
• Clerical & Administrative Duties: Manage incoming and outgoing mail/packages, maintain organized filing systems, process data entry, and manage office supply inventory.
• Communication & Scheduling: Support supervisors and project managers with calendar management, scheduling meetings/appointments, and recording accurate messages or meeting notes.
• Document Handling: Create and maintain documents, reports, and spreadsheets using Microsoft Word and Excel; assist with scanning, electronic filing, and record keeping.
• Team Support: Provide administrative assistance to both field and office personnel, including coordinating travel, ordering materials, and vendor/subcontractor communication.
• Office Coordination: Keep common areas organized and stocked, report maintenance needs, and assist with planning internal meetings or office events.

Minimum Requirements:

Minimum Education: None

Minimum Years Of Experience: 0-2

Specific Qualifications:

• Preferred Qualifications: Minimum 1 year of administrative or receptionist experience, preferably in a fast-paced environment
• Bilingual (English/Spanish) strongly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Excellent organization, accuracy, and attention to detail
• Ability to prioritize tasks and meet deadlines
• Familiarity with electrical contracting or construction industry a plus (but not required)

Company Overview:

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets.

EEO Statement:

IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.