Administrative Assistant Job at Designit in New York

About Designit

The Opportunity

We're looking for a highly organized and proactive Part-Time Administrative Assistant to join our studio team. You’ll play a crucial role in supporting daily operations, ensuring the studio runs smoothly, and creating a welcoming, creative atmosphere for our team and clients.

What You’ll Do

• Provide day-to-day administrative support to studio leadership and project teams
• Manage scheduling, calendar coordination, and meeting logistics
• Support onboarding processes for new hires and freelancers
• Coordinate travel arrangements, expense reporting, and office supplies
• Assist with planning and executing internal events and team activities
• Act as a liaison between departments to ensure clear communication and workflow
• Maintain digital and physical filing systems
• Support light finance and HR tasks, such as timesheet tracking and invoice processing

What You Bring

• 2+ years of experience in an administrative or operations support role
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom)
• A proactive mindset – you anticipate needs before they arise
• Comfort working in a fast-paced, creative environment
• A warm, approachable attitude – you're the type of person who makes others feel welcome

Bonus Points If You Have:

• Experience in a creative agency or design studio
• Familiarity with project management platforms like Asana or Trello
• Interest in design, innovation, or tech culture

Why You’ll Love Working Here

• A vibrant, creative, and inclusive culture
• Flexibility to shape your schedule around peak productivity
• Opportunities to grow and collaborate with global teams
• Access to Designit’s inspiring events, talks, and community

Seniority level: Entry level

Employment type: Part-time

Job function: Administrative