Administrative Assistant Job at Adara Home Health in Mendota Heights

The Administrative Assistant is responsible for various administrative functions for the branch office. This position reports to the Business Manager.

SCHEDULE

This position is an in-office role, part-time for 24 hours a week.

BENEFITS

• Paid Time Off
• Recognition Program
• Employee Referral Program

BENEFITS BASED ON FULL-TIME ELIGIBILITY

• Medical, Vision, Life, and Pet insurance
• 401k 100% vested
• Tuition Reimbursement
• Paid Holidays

MAJOR RESPONSIBILITIES

• Provides administrative and office support for employees and customers through a variety of tasks related to organization and communication.
• General Office:
  • Maintains positive and effective communication with all employees and customers.
  • Maintains confidentiality of all information pertaining to clients, families, and employees.
  • Assists with daily office maintenance and some janitorial duties.
• Performs other duties as assigned that may include:
  • Serve as a resource and backup person for other positions as assigned.
  • Provide recruiting support to ensure adequate employees are available for current and prospective clients.
  • Preparation and coordination of general and role-specific orientation for direct caregivers according to established guidelines.
  • Maintain a current supply of office forms and supplies, orientation packets, assessment packets, etc.
  • Open and sort mail to ensure it is distributed to the appropriate person.
  • Performs word processing and miscellaneous clerical duties under the direction of the Business Manager and General Manager.
  • Assist with sending and faxing physician orders and 485's to physicians for signature.
  • Scheduling and client care which includes:
    • Staffing confirmations and changes.
    • Schedule training and problem-solving for employees.
    • Follow-up calls to new clients.
    • Sending informational correspondence to clients and physicians as needed and as directed.
  • Participates in the after-hours on-call process to assure client care policies and procedures are followed and staffing issues are resolved.

PHYSICAL/ENVIRONMENTAL DEMANDS

Light to Medium - primarily desk work; some bending, stretching, handling supplies. Able to operate simple office equipment.

QUALIFICATIONS

• Minimum of a high school diploma. Two years of experience working in a related field (i.e., healthcare, business administration, education) preferred.
• Excellent written and oral communication skills with customers and employees.
• Excellent time management skills and ability to multi-task and prioritize work; ability to work independently with minimal supervision.
• Maintains professionalism, attention to detail, and problem-solving skills.
• Strong computer skills and the ability to learn new software; knowledge of Word and Excel a plus; accurate typist – 50 wpm.
• Pass initial and ongoing background studies and screenings including but not limited to those of the Minnesota Department of Health and the Federal Office of the Inspector General’s List of Excluded Individuals and Entities.

Adara Home Health, Inc. is committed to fair and equitable compensation practices. The base salary range for this position in the U.S. is $18 - $22 per hour.