Addison Group is hiring: Administrative Assistant in Chicago

Our client is a long-standing non-profit organization committed to supporting humanitarian efforts locally and globally. They operate within a culturally rich, mission-driven environment and provide essential services to diverse communities.

The team values collaboration, integrity, and professional growth—making it a rewarding place to work and grow your career.

Job Description:

We are hiring an Administrative Aide to provide flexible support across departments at a well-established non-profit organization. This is a dynamic, entry-level opportunity perfect for someone looking to gain valuable experience while working in a purpose-driven setting. The role involves general office duties, data management, and event coordination. You will float across different teams based on workflow and project needs.

Key Responsibilities:

• Handle general clerical and administrative tasks including document prep, data entry, and email correspondence
• Support event logistics, both onsite and offsite
• Manage and maintain accurate records in internal systems (training provided)
• Respond to phone and email inquiries professionally and promptly
• Assist various departments during peak workloads or staff shortages
• Participate in cross-functional projects and routine office operations
• Maintain confidentiality and professionalism at all times

Qualifications:

• High school diploma or equivalent required
• 1+ year of experience in a professional office setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Willingness to learn new systems (e.g., Salesforce – training provided)
• Strong attention to detail, organization, and time management skills
• Comfortable working with a variety of teams and departments
• Able to work in a mission-driven environment with respect for cultural and organizational values
• Target start: ASAP (2 weeks' notice is acceptable)
• Contract-to-hire
• Opportunity for internal growth and advancement
• Inclusive and welcoming team culture
• Office located in downtown Chicago, easily accessible by public transit
• Mission-driven workplace that makes a global impact

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.