Executive Assistant Job at Anthro Energy in Alameda

Overview Anthro is looking for a sharp, resourceful, and highly organized Executive Assistant to support our two co-founders, and ensure operational efficiency at our Alameda office. This is a high-trust role ideal for someone who thrives in a fast-paced, high-ownership environment, enjoys managing complex schedules and logistics, and takes pride in making people's lives easier and more efficient. This role is primarily focused on executive support, with a secondary focus on office management and workplace experience. You'll be the air traffic controller behind the scenes—keeping calendars aligned, communication flowing, and our office running like a well-oiled machine. Responsibilities Calendar Management: Own the day-to-day scheduling for both co-founders, ensuring meetings are prioritized effectively, with a clear understanding of what to move and why. Communication Management: Monitor and respond to emails and Slack messages on behalf of the co-founders, maintaining clear and timely communication across stakeholders. Administrative Execution: Support with document organization, scheduling workflows, and ad hoc requests with speed and precision. Stakeholder Experience: Serve as a trusted extension of the co-founders, ensuring key meetings, communications, and interactions are thoughtfully managed. Travel & Event Coordination: Plan travel logistics for select internal/external events, such as candidate visits, leadership off-sites, and investor meetings. Workplace Operations: Maintain an organized and functional office environment—managing supplies, AV needs, and day-to-day operations. Visitor & Event Hosting: Ensure an exceptional experience for guests—candidates, investors, execs—when visiting the office. Trip & Event Logistics: Support leadership team off-sites including meeting planning, travel, and event setup. Culture & Community: Assist in the planning of team gatherings, off-sites, and internal celebrations that foster connection and collaboration. Requirements 3+ years of experience in an Executive Assistant, Chief of Staff, or high-level administrative role Strong organizational skills with the ability to manage multiple priorities and maintain structure in a fast-moving environment Comfort with direct feedback and a communication style that's clear, candid, and fast-paced Tech-savvy and detail-oriented, with working knowledge of tools like Microsoft Teams, Asana, Slack, and Notion (or quick to learn) Reliable and proactive — takes initiative, asks thoughtful questions, and follows through without needing reminders On-site — based in Alameda with regular in-office presence and occasional flexibility for personal needs Benefits Competitive salary and equity compensation commensurate with experience. Expected salary range is $80,000 to $110,000 15 Vacation Days, 10+ Holidays, Sick time off Full medical, dental, and vision coverage for team members, 60% coverage for dependents 401k with match Paid parental leave with flexible return-to-work policy Diverse and inclusive work environment #J-18808-Ljbffr