Binding Minds Inc. (Certified Disability Owned Business Enterprise) is hiring: E

Job Overview

Binding Minds Inc. (Certified Disability Owned Business Enterprise) is seeking a Litigation Executive Assistant to join our law client (AM10 law firm) in Los Angeles.

This position is responsible for providing comprehensive assistance to, and managing resources for, partners, counsel, associates, and staff attorneys.

Responsibilities

• Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars and time records; and preparing attorney expense reports.
• Proxies into attorney’s email (if permission is granted) to process new messages, maintain organized email folders and keep attorney apprised of priorities, handling proper filing of emails to retention folders and SRM.
• Anticipates attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs.
• Prepares engagement letters and new client/matter memos, and updates active client/matter number lists to assist with the new business process.
• Utilizes tracking charts for keeping up-to-date records, with a special focus on billing and new business.
• Handles all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions and quality control of work product.
• Works in tandem with Client Accounting to ensure up-to-date and accurate client billing.
• Seeks ways of being energetically responsive to clients, providing superior client service in both small and large ways.
• Assists in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction.
• Utilizes applications like Excel and PowerPoint to facilitate attorney’s work.
• Researches and makes complex travel arrangement for attorneys, including assisting with visa requirements.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Demonstrates a high level of professionalism

Education And Experience

• High School Diploma or equivalent
• Minimum of five years’ of experience in an office environment or an equivalent combination of education and experience

Schedule: Hybrid (4 days in office/week)

Base pay range: $80,000.00/yr - $110,000.00/yr