D3 Search is hiring: Senior Legal Secretary in Pasadena

Overview

D3 Search is seeking a Snr. Legal Secretary (Corporate & Real Estate Transactional) for a highly respected law practice with its headquarters in Pasadena, CA (91101).

Position Title: Snr. Legal Secretary (Corporate & Real Estate Transactional)

Location: Pasadena, CA. Employer work model: Fully onsite (Monday - Friday).

Starting salary is 95K (DOE/DOQ) plus a comprehensive benefits package, 401K, paid parking onsite, yearly reviews, and bonuses.

Responsibilities

• Create, proof, edit and finalize documents
• Prepare, proof and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents; fix formatting issues
• Scan, photocopy, and distribute documents to clients
• Maintain electronic and hard copy files
• Prepare new client matter forms, initiate conflict checks, and set up new client files
• Maintain attorney CLE records and related certificates
• Maintain attorney calendars, schedule meetings, and prepare files for client meetings
• Enter calendar deadlines and monitor deadlines in the firm calendaring program
• Schedule conference calls and arrange travel; prepare travel expense reports
• Manage attorney contact lists and mail handling
• Billing support: enter, revise and balance time; assist with client invoices and resolve billing issues
• Communicate with clients as requested by attorneys; prepare presentation materials for webinars and training
• Assist with drafts of legal documents for M&A, equity offerings, and secured financing; handle related real estate documents
• Assist with SEC filings including Form D and Registration Statements
• Conduct legal research using Westlaw, LexisNexis, and similar services
• Organize and review due diligence materials; manage real estate title documents, reports, inspections, and leases
• Manage escrows for purchase/sale transactions and assist in closings
• Prepare drafts of leases, amendments, renewals; draft real estate purchase/sale contracts; revise confidentiality agreements and related items
• Assist with post-closing matters and due diligence investigations
• Prepare real estate and investment documents, including limited partnership and LLC agreements, NDAs, and related loan documents

Qualifications

• High School Diploma or GED
• Paralegal Certificate or equivalent per California Business & Professions Code Section 6450
• Bachelor's Degree preferred
• Minimum five (5) years relevant experience in a law firm Real Estate and/or Corporate department or high-volume in-house setting
• Strong background in general business or real estate transactional support and paralegal work with depth in at least one of: governance documentation; M&A; equity offerings; secured financing; real estate transactions; commercial leasing; title review
• Highly organized, detail-oriented, and capable of producing accurate work
• Strong communication skills and ability to work with multiple lawyers on multiple matters
• Discretion and ability to maintain confidentiality
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Experience with real estate software (preferred)
• Notary or willingness to become a notary

Location: Pasadena, CA (91101). This is a full-time, direct-hire role.

Contact: Don Moser | D3 Search

EOE: D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. We will consider qualified applicants with criminal histories in a manner consistent with Fair Chance Initiative for Hiring Ordinance.