Hawaii State Department of Education
Office Assistant III - Project Management Section
Hawaii State Department of Education, Honolulu, Hawaii, United States, 96814
Salary Range:
Office Assistant III, SR-08: $3,266.00 per month C reates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. P repares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. C hecks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. S earches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. C omposes routine correspondence and letters of acknowledgement. S ets up and maintains paper and electronic files and revises filing systems as necessary. P rovides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions. D etermines the need for and/or makes routine orders for necessary supplies, materials or other items. Ma kes arrangements for travel, equipment maintenance, telephone service, and other similar matters. P rovides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Experience Requirements:
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following list, or any equivalent combination of training and experience: Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Keyboarding/Computer Skill Requirement:
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Substitutions Allowed: Graduation from high school or equivalent may be substituted for Basic Experience. Excess Clerical Experience may be substituted for Basic Experience. Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience. Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience. Quality of Experience:
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. Lift and Carry Requirement:
Some positions require the ability to lift/carry objects weighing up to 50 pounds unassisted. Salary:
The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements:
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Temporary Assignment:
Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application. A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates, his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; Copies of the applicant’s signed SF-10 Forms. Documents:
Attach all relevant supporting documents to your application. Information about Temporary Positions:
Temporary positions may be extended year to year, dependent upon funding and departmental needs.
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Office Assistant III, SR-08: $3,266.00 per month C reates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. P repares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. C hecks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. S earches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. C omposes routine correspondence and letters of acknowledgement. S ets up and maintains paper and electronic files and revises filing systems as necessary. P rovides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions. D etermines the need for and/or makes routine orders for necessary supplies, materials or other items. Ma kes arrangements for travel, equipment maintenance, telephone service, and other similar matters. P rovides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Experience Requirements:
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following list, or any equivalent combination of training and experience: Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Keyboarding/Computer Skill Requirement:
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Substitutions Allowed: Graduation from high school or equivalent may be substituted for Basic Experience. Excess Clerical Experience may be substituted for Basic Experience. Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience. Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience. Quality of Experience:
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. Lift and Carry Requirement:
Some positions require the ability to lift/carry objects weighing up to 50 pounds unassisted. Salary:
The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements:
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Temporary Assignment:
Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application. A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates, his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; Copies of the applicant’s signed SF-10 Forms. Documents:
Attach all relevant supporting documents to your application. Information about Temporary Positions:
Temporary positions may be extended year to year, dependent upon funding and departmental needs.
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