Anduril Industries
Executive Protection Administrative Specialist
Anduril Industries, Costa Mesa, California, United States, 92626
Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.
ABOUT THE TEAM
The Security Special Services Team encompasses Anduril's Crisis Management, Threat Intelligence, Investigations, Travel Security, GSOC and Executive Protection Divisions. Our mission is to safeguard Anduril's people, assets, and operations through integrated security solutions that encompass proactive risk management, crisis preparedness, actionable threat intelligence, thorough investigations, executive protection, and 24/7 global monitoring. We are committed to anticipating and mitigating risks, responding immediately to incidents, and fostering a resilient security culture that enables Anduril to innovate and operate confidently in a dynamic global environment.
ABOUT THE JOB
The Executive Protection Administrative Specialist will provide essential administrative support to the Executive Protection team, focusing on travel coordination, calendar management, invoice audits, and overall logistical assistance. This role requires strong organizational, communication, data management, and teamwork skills, as the specialist will work closely with C-suite support staff to ensure seamless operations.
WHAT YOU'LL DO
Support travel coordination for executives and EP personnel, including itinerary planning and reservations. Maintain and update EP team calendars to enable transparency and timely scheduling of appointments/ meetings. Support invoice audits to ensure accuracy and compliance with budgetary guidelines. Once approved by EP Leadership, complete the invoice payment process. Assist in the preparation of reports, presentations, and documentation for the Executive Protection team. Organize and maintain electronic files and databases related to travel and executive protection activities. Facilitate communication between the Executive Protection team and C-suite support staff to streamline operations. Assist with the planning and execution of security-related events and initiatives. Develop contingency plans for unexpected changes in travel or security situations, coordinating logistics as needed. Participate in team meetings and contribute to discussions on improving administrative and logistical processes. REQUIRED QUALIFICATIONS Bachelor's degree in a related field or equivalent combination of education and experience. 3+ years of administrative support experience, preferably in a corporate or security environment. Strong organizational skills with the ability to manage multiple tasks and priorities effectively. Excellent written and verbal communication skills. Proficiency in data management and software applications, including Microsoft Office Suite. Strong attention to detail and accuracy in all tasks. Ability to work collaboratively in a team environment. Discretion and confidentiality in handling sensitive information. Must be a U.S. Person due to required access to U.S. export controlled information or facilities PREFERRED QUALIFICATIONS Experience supporting C-suite executives or high-level management. Familiarity with security protocols and procedures. Knowledge of travel management software or tools. US Salary Range
$77,000-$102,000 USD
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:
Healthcare Benefits
US Roles:
Comprehensive medical, dental, and vision plans at little to no cost to you. UK & AUS Roles:
We cover full cost of medical insurance premiums for you and your dependents. IE Roles:
We offer an annual contribution toward your private health insurance for you and your dependents. Additional Benefits
Income Protection : Anduril covers life and disability insurance for all employees. Generous time off : Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs. Family Planning & Parenting Support:
Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting. Mental Health Resources:
Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available. Professional Development:
Annual reimbursement for professional development Commuter Benefits:
Company-funded commuter benefits based on your region. Relocation Assistance:
Available depending on role eligibility. Retirement Savings Plan
US Roles:
Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options. UK & IE Roles:
Pension plan with employer match. AUS Roles:
Superannuation plan.
The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.
ABOUT THE TEAM
The Security Special Services Team encompasses Anduril's Crisis Management, Threat Intelligence, Investigations, Travel Security, GSOC and Executive Protection Divisions. Our mission is to safeguard Anduril's people, assets, and operations through integrated security solutions that encompass proactive risk management, crisis preparedness, actionable threat intelligence, thorough investigations, executive protection, and 24/7 global monitoring. We are committed to anticipating and mitigating risks, responding immediately to incidents, and fostering a resilient security culture that enables Anduril to innovate and operate confidently in a dynamic global environment.
ABOUT THE JOB
The Executive Protection Administrative Specialist will provide essential administrative support to the Executive Protection team, focusing on travel coordination, calendar management, invoice audits, and overall logistical assistance. This role requires strong organizational, communication, data management, and teamwork skills, as the specialist will work closely with C-suite support staff to ensure seamless operations.
WHAT YOU'LL DO
Support travel coordination for executives and EP personnel, including itinerary planning and reservations. Maintain and update EP team calendars to enable transparency and timely scheduling of appointments/ meetings. Support invoice audits to ensure accuracy and compliance with budgetary guidelines. Once approved by EP Leadership, complete the invoice payment process. Assist in the preparation of reports, presentations, and documentation for the Executive Protection team. Organize and maintain electronic files and databases related to travel and executive protection activities. Facilitate communication between the Executive Protection team and C-suite support staff to streamline operations. Assist with the planning and execution of security-related events and initiatives. Develop contingency plans for unexpected changes in travel or security situations, coordinating logistics as needed. Participate in team meetings and contribute to discussions on improving administrative and logistical processes. REQUIRED QUALIFICATIONS Bachelor's degree in a related field or equivalent combination of education and experience. 3+ years of administrative support experience, preferably in a corporate or security environment. Strong organizational skills with the ability to manage multiple tasks and priorities effectively. Excellent written and verbal communication skills. Proficiency in data management and software applications, including Microsoft Office Suite. Strong attention to detail and accuracy in all tasks. Ability to work collaboratively in a team environment. Discretion and confidentiality in handling sensitive information. Must be a U.S. Person due to required access to U.S. export controlled information or facilities PREFERRED QUALIFICATIONS Experience supporting C-suite executives or high-level management. Familiarity with security protocols and procedures. Knowledge of travel management software or tools. US Salary Range
$77,000-$102,000 USD
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:
Healthcare Benefits
US Roles:
Comprehensive medical, dental, and vision plans at little to no cost to you. UK & AUS Roles:
We cover full cost of medical insurance premiums for you and your dependents. IE Roles:
We offer an annual contribution toward your private health insurance for you and your dependents. Additional Benefits
Income Protection : Anduril covers life and disability insurance for all employees. Generous time off : Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs. Family Planning & Parenting Support:
Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting. Mental Health Resources:
Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available. Professional Development:
Annual reimbursement for professional development Commuter Benefits:
Company-funded commuter benefits based on your region. Relocation Assistance:
Available depending on role eligibility. Retirement Savings Plan
US Roles:
Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options. UK & IE Roles:
Pension plan with employer match. AUS Roles:
Superannuation plan.
The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.