City of Chicago
BID ANNOUNCEMENT
THIS JOB ANNOUNCEMENT HAS BEEN EXTENDED THROUGH OCTOBER 8, 2025
Senior Office Assistant
Chicago Department of Public Health
MICAH-WIC
Number of Positions: One (1)
(Additional vacancies possible pending budget approval)
Starting Salary:
$45,984
This position is covered under the City's collective bargaining agreement with
AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5.
Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site:
https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Applications for this position will be accepted from 9/10/25 until 11:59pm CDT on 10/8/25
The Chicago Department of Public Health is seeking a Senior Office Assistant to perform a variety of complex office assistant duties to support department operations.
ESSENTIAL DUTIES
• Engages with the public; welcomes program participants and guests into the clinic; directs them to appointments.
• Answers phones and takes messages.
• Uses participant-centered interpersonal skills when engaging with members of the public and program participants.
• Maintains clinic schedule and assists participants in scheduling appointments.
• Pre-screens program applicants to obtain basic demographic data such as name, address, and contact information, ensuring participants are not dually enrolled in services.
• Manages schedule and follows up with participants who miss appointments.
• Verifies identity, residency, and income eligibility, documents in program database.
• Documents any ineligible applicants in program database.
• Provides notification and obtains consent for referrals to other services.
• Reviews participants rights and responsibilities and documents participants' consent and signature.
• Ensures National Voter Registration Act requirements are met when enrolling program participants.
• May take height and weight measurements of program participants and other basic health information as needed.
• Promotes and supports breastfeeding among program participants.
• Supports with periodic community engagement and outreach events at the clinic.
• Gathers, tabulates, and maintains statistical data and prepares related reports as needed.
• Enters documents, records, and information into computer systems.
• Places orders for miscellaneous office supplies.
• Responds to public inquiries about departmental or City programs and services.
• Prepares patient admission forms and folders, receives and records laboratory results.
•
• Additional duties may be required for this position.
Location:
CDPH Uptown West Wilson Ave, 845 W. Wilson, 2 nd Floor, Chicago, IL 60640
Days:
Monday-Friday
Hours:
8am-4pm - (Mon, Wed, Fri) and 9am-5pm (Tues & Thurs)
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Selection Requirements
: This position requires bidders to successfully complete an interview which will include a universal assessment. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.
For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
APPLICATION EVALUATION:
Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY:
To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
THIS JOB ANNOUNCEMENT HAS BEEN EXTENDED THROUGH OCTOBER 8, 2025
Senior Office Assistant
Chicago Department of Public Health
MICAH-WIC
Number of Positions: One (1)
(Additional vacancies possible pending budget approval)
Starting Salary:
$45,984
This position is covered under the City's collective bargaining agreement with
AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5.
Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site:
https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Applications for this position will be accepted from 9/10/25 until 11:59pm CDT on 10/8/25
The Chicago Department of Public Health is seeking a Senior Office Assistant to perform a variety of complex office assistant duties to support department operations.
ESSENTIAL DUTIES
• Engages with the public; welcomes program participants and guests into the clinic; directs them to appointments.
• Answers phones and takes messages.
• Uses participant-centered interpersonal skills when engaging with members of the public and program participants.
• Maintains clinic schedule and assists participants in scheduling appointments.
• Pre-screens program applicants to obtain basic demographic data such as name, address, and contact information, ensuring participants are not dually enrolled in services.
• Manages schedule and follows up with participants who miss appointments.
• Verifies identity, residency, and income eligibility, documents in program database.
• Documents any ineligible applicants in program database.
• Provides notification and obtains consent for referrals to other services.
• Reviews participants rights and responsibilities and documents participants' consent and signature.
• Ensures National Voter Registration Act requirements are met when enrolling program participants.
• May take height and weight measurements of program participants and other basic health information as needed.
• Promotes and supports breastfeeding among program participants.
• Supports with periodic community engagement and outreach events at the clinic.
• Gathers, tabulates, and maintains statistical data and prepares related reports as needed.
• Enters documents, records, and information into computer systems.
• Places orders for miscellaneous office supplies.
• Responds to public inquiries about departmental or City programs and services.
• Prepares patient admission forms and folders, receives and records laboratory results.
•
• Additional duties may be required for this position.
Location:
CDPH Uptown West Wilson Ave, 845 W. Wilson, 2 nd Floor, Chicago, IL 60640
Days:
Monday-Friday
Hours:
8am-4pm - (Mon, Wed, Fri) and 9am-5pm (Tues & Thurs)
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Selection Requirements
: This position requires bidders to successfully complete an interview which will include a universal assessment. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.
For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
APPLICATION EVALUATION:
Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY:
To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor