Pittsburg State University
Job Description
Pittsburg State University is accepting applications for a Development Specialist in the Department of Advancement Services. The Development Specialist (also known as the "Gift Processor") plays a vital role in ensuring the accurate, timely, and compliant processing of all charitable contributions received by the Foundation. This position is responsible for safeguarding data integrity within the donor database, maintaining detailed financial and gift records, and ensuring that donors receive proper acknowledgment and tax documentation in accordance with IRS regulations and organizational policies.
Duties and Responsibilities of Position
Gift Processing and Data Entry - 50%
Accurately process and record charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation's database Confirm proper allocation of funds based on donor intent Prepare and issue acknowledgment letters, gift receipts, and tax documentation within established timeframes Compliance and Data Quality - 30%
Ensure all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards Maintain up-to-date and accurate constituent records in the donor management system Review supporting documentation to determine gift eligibility for tax deductibility Uphold data integrity standards through routine audits and validations of gift records
Collaboration and Communication - 10%
Coordinate with Development, Finance, and Donor Relations staff to ensure gifts are correctly categorized and receipted Respond to internal and external inquiries regarding gift status, documentation, and donor records Support reconciliation of gift data with Finance during monthly and year-end close processes Additional Administrative Support - 5%
Assist in documenting and refining gift processing procedures and workflows Contribute to special projects, reporting, or audit preparation as needed
Other Related Duties - 5%
Perform other duties assigned directly related to the foundation's mission and operations Education and Experience - Required at Hire and Preferred Required Education and Experience at Hire -
High School Diploma At least two years of experience in data entry, accounting support, donation processing, or related administrative work Demonstrated proficiency in Microsoft Office Suite (especially Excel and Word) and comfort working with databases or CRM systems Strong attention to detail and accuracy in handling financial and donor information Ability to maintain confidentiality and work with sensitive donor data Preferred Education and Experience -
Bachelor's degree in Accounting, Business Administration, Nonprofit Management, or a related field; or four years of relevant experience Experience working in a nonprofit, foundation, or higher education environment Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge) Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles Experience reconciling financial data and preparing donor acknowledgment letters or receipts Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.
Job Type:
Unclassified
Appointment Duration:
12 months
Work Schedule:
Full Time, Monday - Friday, 8:00 AM - 4:30 PM
Application Documents Required*:
Resume Cover Letter Names and Contact Details for three (3) Professional References
*Consolidate into two documents to upload.
Open Until Filled
with a first consideration date of
October 20, 2025
Search Committee Chair:
Colby Watchinski ,cwatchinski@pittstate.edu
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees.
Pittsburg State University is accepting applications for a Development Specialist in the Department of Advancement Services. The Development Specialist (also known as the "Gift Processor") plays a vital role in ensuring the accurate, timely, and compliant processing of all charitable contributions received by the Foundation. This position is responsible for safeguarding data integrity within the donor database, maintaining detailed financial and gift records, and ensuring that donors receive proper acknowledgment and tax documentation in accordance with IRS regulations and organizational policies.
Duties and Responsibilities of Position
Gift Processing and Data Entry - 50%
Accurately process and record charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation's database Confirm proper allocation of funds based on donor intent Prepare and issue acknowledgment letters, gift receipts, and tax documentation within established timeframes Compliance and Data Quality - 30%
Ensure all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards Maintain up-to-date and accurate constituent records in the donor management system Review supporting documentation to determine gift eligibility for tax deductibility Uphold data integrity standards through routine audits and validations of gift records
Collaboration and Communication - 10%
Coordinate with Development, Finance, and Donor Relations staff to ensure gifts are correctly categorized and receipted Respond to internal and external inquiries regarding gift status, documentation, and donor records Support reconciliation of gift data with Finance during monthly and year-end close processes Additional Administrative Support - 5%
Assist in documenting and refining gift processing procedures and workflows Contribute to special projects, reporting, or audit preparation as needed
Other Related Duties - 5%
Perform other duties assigned directly related to the foundation's mission and operations Education and Experience - Required at Hire and Preferred Required Education and Experience at Hire -
High School Diploma At least two years of experience in data entry, accounting support, donation processing, or related administrative work Demonstrated proficiency in Microsoft Office Suite (especially Excel and Word) and comfort working with databases or CRM systems Strong attention to detail and accuracy in handling financial and donor information Ability to maintain confidentiality and work with sensitive donor data Preferred Education and Experience -
Bachelor's degree in Accounting, Business Administration, Nonprofit Management, or a related field; or four years of relevant experience Experience working in a nonprofit, foundation, or higher education environment Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge) Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles Experience reconciling financial data and preparing donor acknowledgment letters or receipts Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.
Job Type:
Unclassified
Appointment Duration:
12 months
Work Schedule:
Full Time, Monday - Friday, 8:00 AM - 4:30 PM
Application Documents Required*:
Resume Cover Letter Names and Contact Details for three (3) Professional References
*Consolidate into two documents to upload.
Open Until Filled
with a first consideration date of
October 20, 2025
Search Committee Chair:
Colby Watchinski ,cwatchinski@pittstate.edu
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees.