St. Mary's Center
TITLE: Grant Coordinator
DEPARTMENT: Development
REPORTS TO: Executive Director
STATUS: Full-time, Exempt
SALARY: $75,000-80,000/year, depending on experience
Background
St. Mary's Center, www.stmaryscenter.org, is a community of hope, healing and justice. We provide nutrition, advocacy, counseling, shelter, and social support to seniors and preschoolers in the heart of Oakland. St. Mary's Center operates transitional housing, a senior center, and preschool, and is developing permanent supportive housing as part of a comprehensive, collaborative community development strategy along the San Pablo Avenue corridor. We are proud of an excellent multidisciplinary team delivering high-quality services to people with urgent needs. Charity Navigator awarded us a 4-star rating for fiscal management and integrity for six consecutive years, and St. Mary's Center is the California Association of Nonprofits 2021 District 9 Nonprofit of the Year.
Position Summary
The Grant Coordinator is a member of the Development Team and is a liaison between the agency and foundation partners. The Grant Coordinator is responsible for managing a grants portfolio of $1M and includes researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet foundation funding guidelines and criteria. This person serves as the primary grant writer, assists in managing funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on clear writing and outcome measurement.
Duties and Responsibilities include (but are not limited to)
Leading grant proposal development and submission, preparing and organizing materials for proposals, and submitting and monitoring grant applications including:
Drafting proposals/LOIs, grant application narratives, and budgets and collaborate to finalize with development, program and finance staff, and the Executive Director Submitting grant applications With the executive and development team, meeting with funders and staff to explore funding opportunities and fulfill site visit requirements Maintaining calendar of grants and prospects and all associated files and correspondence including Instrumentl prospecting and grant management software Maintaining a library of grant support documents, including IRS forms, Board/staff lists, etc. Inputting and updating the grants portal in donor database Executing thank you letters and facilitating grant contracts/agreements Ensuring acknowledgement of funders/major donors via website, newsletter, and social media Working with Data and Finance to maintain grant compliance and reporting, including outcome measurement and grant budgets including:
Monitoring and maintaining funder reporting schedules and requirements Drafting compelling progress reports and targeted program updates that promote programmatic success Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc. submit reports to funders Other duties as assigned Supporting Development Director to produce organization's annual event and other special events:
Engage foundation partners and donors as event sponsors with compelling outreach messages. Conduct outreach for auction items to business and nonprofit community. Track and monitor auction or guest recruitment activity as needed; assist event logistics as needed. Collaborating with Development Team during times of peak activity to ensure positive relationships with foundations and donors:
Manage correspondence and acknowledgements to donors. Track and monitor in-kind donations of holiday gift cards and other seasonal initiatives. Monitor and report activities to foundations. Qualifications
Bachelor's degree and three or more years of grant writing experience, or at least five years of work experience with nonprofit administration, grant writing, or fundraising. Familiarity and experience working with local, corporate, and private funders. Excellent written and verbal communication skills. Excellent organizational skills. Ability to meet deadlines. Proficiency in Microsoft Office (specifically Word, Excel and PowerPoint). Experience with donor development/CRM software systems. Experience with programs relating to senior homelessness a plus. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In general, while performing the duties of this job, the employee is expected to stand; walk; sit; reach with hands and arms; and talk or hear.
Must be able to clearly communicate with others (verbally and in writing) to understand them and to be understood. Must be able to effectively use a computer and telephone to conduct business. Must be able to communicate over a telephone and take notes. Must be able to attend in-person or web-based meetings, sitting, listening, taking notes. Must be able to remain in a stationary position 80% of the time Must be able to walk across agency offices and climb/descend stairs. Office located on second floor.
St. Mary's Center is an Equal Employment Opportunity Employer
St. Mary's Center is an equal opportunity employer and is committed to an active Equal Employment Opportunity Program (EEOP).It is the stated policy of St. Mary's Center that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, sex, marital status, medical condition, or physical handicap.
Pursuant to California's Fair Chance Ordinance, we consider qualified applicants with arrest/conviction records.
DEPARTMENT: Development
REPORTS TO: Executive Director
STATUS: Full-time, Exempt
SALARY: $75,000-80,000/year, depending on experience
Background
St. Mary's Center, www.stmaryscenter.org, is a community of hope, healing and justice. We provide nutrition, advocacy, counseling, shelter, and social support to seniors and preschoolers in the heart of Oakland. St. Mary's Center operates transitional housing, a senior center, and preschool, and is developing permanent supportive housing as part of a comprehensive, collaborative community development strategy along the San Pablo Avenue corridor. We are proud of an excellent multidisciplinary team delivering high-quality services to people with urgent needs. Charity Navigator awarded us a 4-star rating for fiscal management and integrity for six consecutive years, and St. Mary's Center is the California Association of Nonprofits 2021 District 9 Nonprofit of the Year.
Position Summary
The Grant Coordinator is a member of the Development Team and is a liaison between the agency and foundation partners. The Grant Coordinator is responsible for managing a grants portfolio of $1M and includes researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet foundation funding guidelines and criteria. This person serves as the primary grant writer, assists in managing funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on clear writing and outcome measurement.
Duties and Responsibilities include (but are not limited to)
Leading grant proposal development and submission, preparing and organizing materials for proposals, and submitting and monitoring grant applications including:
Drafting proposals/LOIs, grant application narratives, and budgets and collaborate to finalize with development, program and finance staff, and the Executive Director Submitting grant applications With the executive and development team, meeting with funders and staff to explore funding opportunities and fulfill site visit requirements Maintaining calendar of grants and prospects and all associated files and correspondence including Instrumentl prospecting and grant management software Maintaining a library of grant support documents, including IRS forms, Board/staff lists, etc. Inputting and updating the grants portal in donor database Executing thank you letters and facilitating grant contracts/agreements Ensuring acknowledgement of funders/major donors via website, newsletter, and social media Working with Data and Finance to maintain grant compliance and reporting, including outcome measurement and grant budgets including:
Monitoring and maintaining funder reporting schedules and requirements Drafting compelling progress reports and targeted program updates that promote programmatic success Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc. submit reports to funders Other duties as assigned Supporting Development Director to produce organization's annual event and other special events:
Engage foundation partners and donors as event sponsors with compelling outreach messages. Conduct outreach for auction items to business and nonprofit community. Track and monitor auction or guest recruitment activity as needed; assist event logistics as needed. Collaborating with Development Team during times of peak activity to ensure positive relationships with foundations and donors:
Manage correspondence and acknowledgements to donors. Track and monitor in-kind donations of holiday gift cards and other seasonal initiatives. Monitor and report activities to foundations. Qualifications
Bachelor's degree and three or more years of grant writing experience, or at least five years of work experience with nonprofit administration, grant writing, or fundraising. Familiarity and experience working with local, corporate, and private funders. Excellent written and verbal communication skills. Excellent organizational skills. Ability to meet deadlines. Proficiency in Microsoft Office (specifically Word, Excel and PowerPoint). Experience with donor development/CRM software systems. Experience with programs relating to senior homelessness a plus. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In general, while performing the duties of this job, the employee is expected to stand; walk; sit; reach with hands and arms; and talk or hear.
Must be able to clearly communicate with others (verbally and in writing) to understand them and to be understood. Must be able to effectively use a computer and telephone to conduct business. Must be able to communicate over a telephone and take notes. Must be able to attend in-person or web-based meetings, sitting, listening, taking notes. Must be able to remain in a stationary position 80% of the time Must be able to walk across agency offices and climb/descend stairs. Office located on second floor.
St. Mary's Center is an Equal Employment Opportunity Employer
St. Mary's Center is an equal opportunity employer and is committed to an active Equal Employment Opportunity Program (EEOP).It is the stated policy of St. Mary's Center that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, sex, marital status, medical condition, or physical handicap.
Pursuant to California's Fair Chance Ordinance, we consider qualified applicants with arrest/conviction records.