Indiana State University
Business Systems Analyst Job at Indiana State University in Terre Haute
Indiana State University, Terre Haute, IN, US, 47808
Position Details
Position Details
About the Institution
Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world.
Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the "Fighting Sycamores," fields 15 NCAA Division I athletic teams in the Missouri Valley Conference.
Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together.
Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process.
Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.
This position is only open to current employees of Indiana State University.
The review of applications will begin on October 3, 2025 and will continue until the position is filled.
Job Title
Business Systems Analyst
Department
Budget & Payroll
Work Schedule
M-F 8:00 to 4:30
Additional Hours may be required specific times of year
Notice of Vacancy Number
25-00256
Desired Start Date
11/01/2025
Open Date
09/26/2025
Close Date
Open Until Filled
Yes
Job Category
Staff-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
11
Hourly Rate or Salary Range
$49,901 - $56,316/year
Benefits Associated with this Position
Job Summary/Basic Function
The Business Systems Analyst (BSA) serves as a key liaison between Budget & Payroll and the OIT team, ensuring that systems and processes effectively support organizational objectives and are adaptable to evolving technological landscapes. This role is focused on understanding business needs, analyzing processes, and identifying technology-enabled solutions that improve efficiency, productivity, and service delivery. The BSA oversees implementation and optimization of various business systems to improve efficiency, collaboration, and data-driven decision-making. Acting as the bridge between Budget & Payroll and OIT, the Analyst ensures systems are modern, scalable, and delivering measurable value to the organization.
Specific Responsibilities
Required Relevant Education & Experience
Education:Bachelor's Degree (4 years); Experience: 3-4 years experience with payroll, budget or accounting.
Required Field(s) of Study
MIS, accounting, or related Business field
Preferred Relevant Education and Experience
Experience: 5-6 Years
Supervisory Responsibilities
Has authority or responsibility for the supervision of student workers or graduate assistants only.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Experience in an educational environment preferred, Experience managing Web Services, Experience with MS SQL Server products, Experience with report writing software like Argos, Cognos or Access, Math and basic accounting skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community, Experience with Higher Education ERP systems like Banner
Other Knowledge, Skills and Abilities
Strong analytical skills
Demonstrated experience with database software, report writers; Excellent organization skills with attention to detail;
Strong proficiency with Microsoft Office;
Excellent oral and written communication skills; Ability to verify and evaluate payroll program specifications; Prepare feasibility studies of potential systems modifications and changes.
Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Position Reappointment Required
No
Job Duties
Essential Duties and Responsibilities
Develop and maintain information and reports in various formats and systems to support analysis, operations, and management decision making. Systems include ADP tax compliance software, Argos, Banner HR, Banner Finance, Kronos, Image Now, Banner Self-Service and other systems supplemental to Banner.
Essential Duties and Responsibilities
Provide business operations support with W-2s and tax reporting, budget reporting, reconciliations, control totals, data entry, vendor reporting, and the employee termination process.
Essential Duties and Responsibilities
Recommend systems and process enhancements through analysis, design, testing, and documentation for continual improvement in processes, operations, and content of products and services delivered. Serve as project manager when implementing new technology and coordinate activities and schedule with office staff, OIT, and outside vendor.
Essential Duties and Responsibilities
Represent the Budget & Payroll Office interest on various committees keeping staff up to date in information systems implementations, upgrades, maintenance or modifications. Facilitate and/or provide training on new technologies when needed.
Essential Duties and Responsibilities
Oversee Kronos security requests for campus areas including data entry of authorization forms, maintaining security tables, and running audit reports to ensure security access is accurate.
Essential Duties and Responsibilities
Coordinate the imaging of office documents through the Image Now system. Serve as final reviewer for various documents imaged to employee files.
Essential Duties and Responsibilities
Provide support to the University Budget Officer & Executive Director on various ad hoc reporting projects for the Budget & Payroll area. Provide reports to partner departments as needed to assess employee data to ensure policies are being enforced and processes are accurate.
Essential Duties and Responsibilities
Monitor departmental intranet web sites within the office to ensure compliance with University policies and provide necessary assistance.
Essential Duties and Responsibilities
Coordinate data security requests and procedures to ensure the office maintains high data security standards. This includes Banner HR data security for departments requiring query and update access to Banner HR forms and data tables. Facilitate data security requests and provide security role reports to user offices.
Essential Duties and Responsibilities
Oversee the details and integrity of the ADP transfer file to ensure accurate payment of payroll taxes through ADP. This oversight includes revisions as needed when additional states are added to payroll.
Essential Duties and Responsibilities
Serve as the department's point of contact for artificial intelligence (AI) tools and initiatives, providing guidance, support, and oversight of AI adoption and use. Lead AI enablement within the department, including identifying use cases, coordinating implementation, and ensuring staff are trained in responsible and effective use of AI technologies. Develop and deliver training resources to build staff proficiency with AI-enabled systems, promoting best practices, ethical use, and continuous learning. Stay current with emerging AI trends and tools and provide recommendations on how they can enhance departmental systems and processes
Essential Duties and Responsibilities
Assist the Budget Office with developing and maintaining budgeting and reporting processes, along with partnering with Finance leadership to identify system enhancements that improve forecasting, budgeting, and financial reporting capabilities.
Essential Duties and Responsibilities
Performs other duties as assigned
Position Details
About the Institution
Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world.
Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the "Fighting Sycamores," fields 15 NCAA Division I athletic teams in the Missouri Valley Conference.
Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together.
Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process.
Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.
This position is only open to current employees of Indiana State University.
The review of applications will begin on October 3, 2025 and will continue until the position is filled.
Job Title
Business Systems Analyst
Department
Budget & Payroll
Work Schedule
M-F 8:00 to 4:30
Additional Hours may be required specific times of year
Notice of Vacancy Number
25-00256
Desired Start Date
11/01/2025
Open Date
09/26/2025
Close Date
Open Until Filled
Yes
Job Category
Staff-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
11
Hourly Rate or Salary Range
$49,901 - $56,316/year
Benefits Associated with this Position
- Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
- Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
- TIAA Retirement Contributions: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU. The contributions are vested immediately. There are 40 investment options from which to choose.
- TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
- Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
- Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
- Sick Leave: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
- Vacation: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year
- Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
- Voluntary Vision Plan: May enroll within the first 31 days of employment date.
Job Summary/Basic Function
The Business Systems Analyst (BSA) serves as a key liaison between Budget & Payroll and the OIT team, ensuring that systems and processes effectively support organizational objectives and are adaptable to evolving technological landscapes. This role is focused on understanding business needs, analyzing processes, and identifying technology-enabled solutions that improve efficiency, productivity, and service delivery. The BSA oversees implementation and optimization of various business systems to improve efficiency, collaboration, and data-driven decision-making. Acting as the bridge between Budget & Payroll and OIT, the Analyst ensures systems are modern, scalable, and delivering measurable value to the organization.
Specific Responsibilities
Required Relevant Education & Experience
Education:Bachelor's Degree (4 years); Experience: 3-4 years experience with payroll, budget or accounting.
Required Field(s) of Study
MIS, accounting, or related Business field
Preferred Relevant Education and Experience
Experience: 5-6 Years
Supervisory Responsibilities
Has authority or responsibility for the supervision of student workers or graduate assistants only.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Experience in an educational environment preferred, Experience managing Web Services, Experience with MS SQL Server products, Experience with report writing software like Argos, Cognos or Access, Math and basic accounting skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community, Experience with Higher Education ERP systems like Banner
Other Knowledge, Skills and Abilities
Strong analytical skills
Demonstrated experience with database software, report writers; Excellent organization skills with attention to detail;
Strong proficiency with Microsoft Office;
Excellent oral and written communication skills; Ability to verify and evaluate payroll program specifications; Prepare feasibility studies of potential systems modifications and changes.
Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Position Reappointment Required
No
Job Duties
Essential Duties and Responsibilities
Develop and maintain information and reports in various formats and systems to support analysis, operations, and management decision making. Systems include ADP tax compliance software, Argos, Banner HR, Banner Finance, Kronos, Image Now, Banner Self-Service and other systems supplemental to Banner.
Essential Duties and Responsibilities
Provide business operations support with W-2s and tax reporting, budget reporting, reconciliations, control totals, data entry, vendor reporting, and the employee termination process.
Essential Duties and Responsibilities
Recommend systems and process enhancements through analysis, design, testing, and documentation for continual improvement in processes, operations, and content of products and services delivered. Serve as project manager when implementing new technology and coordinate activities and schedule with office staff, OIT, and outside vendor.
Essential Duties and Responsibilities
Represent the Budget & Payroll Office interest on various committees keeping staff up to date in information systems implementations, upgrades, maintenance or modifications. Facilitate and/or provide training on new technologies when needed.
Essential Duties and Responsibilities
Oversee Kronos security requests for campus areas including data entry of authorization forms, maintaining security tables, and running audit reports to ensure security access is accurate.
Essential Duties and Responsibilities
Coordinate the imaging of office documents through the Image Now system. Serve as final reviewer for various documents imaged to employee files.
Essential Duties and Responsibilities
Provide support to the University Budget Officer & Executive Director on various ad hoc reporting projects for the Budget & Payroll area. Provide reports to partner departments as needed to assess employee data to ensure policies are being enforced and processes are accurate.
Essential Duties and Responsibilities
Monitor departmental intranet web sites within the office to ensure compliance with University policies and provide necessary assistance.
Essential Duties and Responsibilities
Coordinate data security requests and procedures to ensure the office maintains high data security standards. This includes Banner HR data security for departments requiring query and update access to Banner HR forms and data tables. Facilitate data security requests and provide security role reports to user offices.
Essential Duties and Responsibilities
Oversee the details and integrity of the ADP transfer file to ensure accurate payment of payroll taxes through ADP. This oversight includes revisions as needed when additional states are added to payroll.
Essential Duties and Responsibilities
Serve as the department's point of contact for artificial intelligence (AI) tools and initiatives, providing guidance, support, and oversight of AI adoption and use. Lead AI enablement within the department, including identifying use cases, coordinating implementation, and ensuring staff are trained in responsible and effective use of AI technologies. Develop and deliver training resources to build staff proficiency with AI-enabled systems, promoting best practices, ethical use, and continuous learning. Stay current with emerging AI trends and tools and provide recommendations on how they can enhance departmental systems and processes
Essential Duties and Responsibilities
Assist the Budget Office with developing and maintaining budgeting and reporting processes, along with partnering with Finance leadership to identify system enhancements that improve forecasting, budgeting, and financial reporting capabilities.
Essential Duties and Responsibilities
Performs other duties as assigned