Office Assistant

An office assistant is responsible for performing clerical and administrative tasks to support the smooth operation of an office, including answering phone calls, managing mail, filing documents, scheduling appointments, maintaining supply inventory, welcoming visitors, and performing basic data entry tasks, ensuring the office runs efficiently on a day-to-day basis.

Key responsibilities of an office assistant may include:

Reception duties:

Answering phone calls, greeting visitors, directing them to the appropriate person.

Mail management:

Sorting and distributing incoming mail, preparing outgoing mail.

File management:

Maintaining filing systems, retrieving and updating documents.

Calendar management:

Scheduling appointments, meetings, and managing calendars for staff.

Administrative tasks:

Copying, scanning, faxing documents, data entry.

Supply management:

Ordering and maintaining office supplies, tracking inventory.

Travel arrangements:

Assisting with booking travel and accommodations for staff

Basic project support:

Assisting with project tasks as needed, such as compiling information or creating presentations.

Required skills for an office assistant:

Excellent communication skills, both verbal and written

Strong organizational and time management skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Attention to detail and accuracy

Ability to multitask and prioritize effectively

Customer service skills for interacting with visitors and clients

Knowledge of QuickBooks and Excel are a plus

*****MUST HAVE PREVIOUS OFFICE EXPERIENCE*****