MEI Rigging & Crating
Essential Job Duties and Responsibilities:
The Administrative Specialist performs multiple tasks and supports many accounting, human resources, and general office operations to help ensure that all areas are working efficiently. Primary responsibility is to support the efficient operation of the regional office site by supporting the coordination of administrative and office functions. Prepare and maintain customer order spreadsheets for tracking and customer specified requirements Work collectively with Regional Office, assist Operation Management in administering employees worked hours, requests for time off, expenses reimbursement (if any) prior to submission to payroll every pay cycle (bi-weekly pays) Assist with and/or facilitate the on-boarding and off-boarding process of new/separating employees with Regional Office Management including disbursing and collecting company property i.e., cell phones, company credit cards, and equipment). Provide assistance and support to all department employees with general, benefit, or payroll questions by utilizing HR and Payroll resources Primary point person for information systems such as Employee Self Service and Time and Attendance tracking system and operation Assist Safety Manager in maintaining accurate reporting requirements and logs for regional incident injury records, equipment damage reporting, near miss incidents, such as injury incident records, equipment damage reporting, near miss incidents, etc. Create purchase requisitions at the request of Regional Office Management for job related materials and services. Perform various receiving and shipping functions, both as a part of receiving entry into accounting system, and a shipping and receiving physical, hands-on basis Provide primary front office reception including receiving and transferring incoming calls and greeting and directing visitors Assist department Office Management with other administrative tasks as needed, such as order and maintenance of office, janitorial, and kitchen supplies utilizing company purchasing processes Handling and processing of incoming mail General clerical duties including copy, scan, filing, of vendor and customer records Other tasks as assigned Minimum Qualifications (Experience, Skills, and Education)
High school diploma (or G.E.D), college coursework in business, accounting, or mathematics or combination of experience and education preferred Minimum of 3 years of recent office and administrative experience with experience using Microsoft Office Suite working in Word, Excel, Outlook and PowerPoint (advanced Excel and data entry skills required) Professional Skills:
Excellent communication skills with experience having business and customer interactions preferred Ability to maintain a high level of accuracy in preparing and entering information Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate Strong organizational, detail-oriented and multi-tasking skills Demonstrated ability to work under deadlines and timeframes effectively with positive and professional attitude
Physical Requirements & Working Conditions:
Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Requirements:
Must be able to work in a highly functioning team environment. Display the highest levels of honesty, integrity and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.
This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities and requirements
The Administrative Specialist performs multiple tasks and supports many accounting, human resources, and general office operations to help ensure that all areas are working efficiently. Primary responsibility is to support the efficient operation of the regional office site by supporting the coordination of administrative and office functions. Prepare and maintain customer order spreadsheets for tracking and customer specified requirements Work collectively with Regional Office, assist Operation Management in administering employees worked hours, requests for time off, expenses reimbursement (if any) prior to submission to payroll every pay cycle (bi-weekly pays) Assist with and/or facilitate the on-boarding and off-boarding process of new/separating employees with Regional Office Management including disbursing and collecting company property i.e., cell phones, company credit cards, and equipment). Provide assistance and support to all department employees with general, benefit, or payroll questions by utilizing HR and Payroll resources Primary point person for information systems such as Employee Self Service and Time and Attendance tracking system and operation Assist Safety Manager in maintaining accurate reporting requirements and logs for regional incident injury records, equipment damage reporting, near miss incidents, such as injury incident records, equipment damage reporting, near miss incidents, etc. Create purchase requisitions at the request of Regional Office Management for job related materials and services. Perform various receiving and shipping functions, both as a part of receiving entry into accounting system, and a shipping and receiving physical, hands-on basis Provide primary front office reception including receiving and transferring incoming calls and greeting and directing visitors Assist department Office Management with other administrative tasks as needed, such as order and maintenance of office, janitorial, and kitchen supplies utilizing company purchasing processes Handling and processing of incoming mail General clerical duties including copy, scan, filing, of vendor and customer records Other tasks as assigned Minimum Qualifications (Experience, Skills, and Education)
High school diploma (or G.E.D), college coursework in business, accounting, or mathematics or combination of experience and education preferred Minimum of 3 years of recent office and administrative experience with experience using Microsoft Office Suite working in Word, Excel, Outlook and PowerPoint (advanced Excel and data entry skills required) Professional Skills:
Excellent communication skills with experience having business and customer interactions preferred Ability to maintain a high level of accuracy in preparing and entering information Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate Strong organizational, detail-oriented and multi-tasking skills Demonstrated ability to work under deadlines and timeframes effectively with positive and professional attitude
Physical Requirements & Working Conditions:
Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Requirements:
Must be able to work in a highly functioning team environment. Display the highest levels of honesty, integrity and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.
This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities and requirements