Logo
Manning Personnel Group, Inc.

EXECUTIVE ASSISTANT Job at Manning Personnel Group, Inc. in Brookline

Manning Personnel Group, Inc., Brookline, MA, United States, 02445

Save Job

Join to apply for the EXECUTIVE ASSISTANT role at Manning Personnel Group, Inc.

Join to apply for the EXECUTIVE ASSISTANT role at Manning Personnel Group, Inc.

Get AI-powered advice on this job and more exclusive features.

Our client, a dynamic, rapidly growing biopharma company in Brookline, is seeking an Executive Assistant to provide support to multiple Executives and general office assistance. This person will manage calendar, travel, and expense reporting for two high level executives, and may manage special projects in the office. The ideal candidate will be experienced in handling a wide range of administrative executive support related tasks, will be exceedingly well organized, and will be flexible in order to help respond to evolving business needs. The candidate must be a highly motivated self-starter needing minimal supervision, and be able to anticipate and meet the operational needs of the office staff.

Responsibilities

  • Provide administrative support to the management team; e.g. travel (domestic and international), expense reporting, calendar, meeting arrangements.
  • Greet visitors, ascertain nature of business, and direct visitors to appropriate person.
  • Coordinate company-wide activities.
  • Manage office furniture needs and assist with office build outs and relocations.
  • Maintain inventory of all office supplies, equipment and furniture.
  • Run office ledger; assist with budget preparation; monitoring and balancing.
  • Assist in office-wide recruiting activities; manage resumes, schedule interviews, solicit feedback.
  • Help to conduct new hire orientation; prepare office equipment (key access card, parking permit, I-9 documentation).
  • Fire Safety and Safety Committee Member, help to ensure OSHA compliance.
  • Manage contract requests.
  • Provide additional support as needed.

Requirements

  • 5-8 years of administrative experience with proven track record of increasing responsibility and skill development.
  • Highly flexible team player with the ability to prioritize and work independently with limited supervision.
  • Solid skills in managing office technology and confidential record keeping.
  • Strong organizational skills and ability to multi-task.
  • Excellent communication and problem-solving skills, ability to work internationally.
  • Desire to learn new skills and look for additional opportunities to contribute.
  • Proficient technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).

Compensation

  • $130k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Contract

Job function

  • Job function

    Administrative

  • Industries

    Staffing and Recruiting

Referrals increase your chances of interviewing at Manning Personnel Group, Inc. by 2x

Get notified about new Executive Assistant jobs in Brookline, MA.

Boston, MA $100,000.00-$130,000.00 1 day ago

Executive Assistant to the Executive VP and Chief Financial Officer

Boston, MA $90,000.00-$105,000.00 7 hours ago

Boston, MA $75,000.00-$90,000.00 4 days ago

Waltham, MA $55,000.00-$65,000.00 1 week ago

Executive Assistant, Worldwide Field Enablement, SMGS Ops

Sr. Executive Assistant I, Liberty Mutual Investments

Boston, MA $74,000.00-$119,000.00 1 day ago

Cambridge, MA $64,000.00-$68,000.00 10 hours ago

Assistant Manager - Front Office Encore Boston Harbor

Boston, MA $55,000.00-$65,000.00 4 weeks ago

Boston, MA $64,000.00-$68,000.00 10 hours ago

Senior Executive Assistant I, Liberty Mutual Investments

Executive Assistant, Return-to-Work Program

Executive Assistant, Private Wealth Team

Assistant Manager - Front Office Encore Boston Harbor

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr