Executive Assistant Job at Flex in West Columbia
Flex, West Columbia, SC, United States, 29172
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Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don’t meet every bullet point, we encourage you to apply and join us to create the extraordinary.
To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Executive Assistant located in Columbia, SC.
Reporting to the General Manager, the Executive Assistant role is responsible for a diverse range of duties and opportunities in the areas of administration, operations, project management and stakeholder management, in support of the Site General Manager.
Overview
Responsibilities
- Manage day-to-day schedules/priorities to optimize the Site General Manager’s time and to ensure meeting preparedness
- Coordinate internal and external meetings (reservations, room bookings, etc.)
- Assist with food orders, event planning, and other business-related on-site and off-site meetings/events
- Manage email inbox, calendar and calls
- Book domestic and international travel in alignment with the company’s travel policy, considering travel visas, process, costs, and proper documentation
- Verify and approve certain transactions on behalf of the GM
- Ensure the timely submission of purchase orders, expense reports for the GM and direct reports
- Other administrative and project duties as needed
Qualifications
- Bachelor’s degree or equivalent experience
- 1-2 years of experience as an Executive Assistant supporting VP/GM level executives (including travel, event coordination, meeting preparations, and customer interactions)
- Proficiency in MS Office (Excel, PowerPoint, Outlook)
- Strong organizational skills, event coordination experience, and a customer service mindset
- Ability to collaborate with cross-functional teams
- Excellent written and verbal communication skills
- Familiarity with the manufacturing business – a plus
Location
Columbia, SC
Equal Opportunity Employment
Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We celebrate diversity and do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we’ll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).