Executive Assistant Job at Orbital Engineering, Inc. in Los Angeles

Overview

Orbital Engineering, Inc. is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 4–5 senior executives. This fully remote position requires exceptional communication, time management, and problem-solving skills to anticipate needs, streamline operations, and ensure seamless coordination across the leadership team.

Responsibilities

• Provide high-level administrative support to multiple executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear communication and timely follow-up.
• Prepare and edit correspondence, reports, presentations, and other materials as needed.
• Track priorities, deadlines, and deliverables to help executives stay organized and on schedule.
• Manage confidential information with discretion and professionalism.
• Support meeting preparation by compiling agendas, taking minutes, and distributing action items.
• Assist with expense reporting, invoice processing, and budget tracking.
• Coordinate special projects and company initiatives as assigned.
• Proactively identify opportunities to improve processes and create efficiencies for the executive team.
• Will occasionally handle personal matters for executives with utmost confidentiality.
• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting multiple leaders.
• Experience supporting Executive Personnel in an industrial sector such as: oil & gas, construction, chemical manufacturing, mining, utilities, power generation, engineering services, or similar.

Preferred Qualifications

• Proven ability to manage competing priorities in a fast-paced, dynamic environment.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office Suite including Microsoft Teams
• Exceptional organizational skills, attention to detail, and follow-through.
• High degree of professionalism, discretion, and confidentiality.
• Self-motivated with the ability to work independently in a fully remote environment.

About Orbital

Orbital Engineering, Inc. has provided worldwide professional engineering and consulting services since 1969. Our commitment to quality, responsiveness, and attention to detail has earned us the reputation as a leading provider of engineering and design services.

A commitment to excellence and hard work will be rewarded with a competitive salary, and an excellent benefits package including medical, dental, vision, prescription drug, 401(k), and supplemental insurance.

Orbital Engineering, Inc. is an Equal Opportunity Employer, EEO/AA/M-F-V-D. Orbital Engineering, Inc. seeks diversity among its employees. Reasonable accommodations may be made to enable individuals to perform the essential job functions.

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Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.