Executive Legal Secretary Job at Squire Patton Boggs in Houston

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Description

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Description

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

We are seeking an experienced Executive Legal Secretary for our Houston office. The ideal candidate will have a minimum of 5 years of legal secretarial experience, preferably in a law firm, and will be able to work closely with a diverse group of professionals in a fast-paced environment. This position requires a broad knowledge and understanding of practice areas across the firm as well as firm administrative functions.

Responsibilities

• Composes general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.
• Maintains attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepares mailings.
• Arranges all travel reservations and prepares all travel expense reports.
• Time entry.
• E-filing in the State and Federal courts.
• Transcribes legal documents, correspondence and reports from rough draft, dictation, or transcription.
• Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files.
• Keeps files current and filing up to date for each client/matter.
• Conducts periodic review for possible storage of older files; prepares files to be closed.
• Interacts with visitors, accepts office packages, answers the main phone lines, checks mail, and keeps kitchen stocked.
  
  

Requirements

• Ability to manage competing priorities, identify the order of work to be completed and communicate work requirements to attorneys.
• Ability to prioritize workload in order to meet deadlines; must be able to work effectively in deadline pressured situations.
• Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
• Must have ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills required.
• Excellent project management skills, organizational skills, and ability to manage competing priorities.
• Minimum typing speed of 70 wpm.
  
  

We offer a competitive salary and comprehensive benefits.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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