EliseAI is hiring: Office Operations Assistant in New York

Overview

Office Operations Assistant role at EliseAI. Work closely with the People Operations team in an administrative and facilities capacity to ensure the workplace is welcoming, efficient, and well-organized, while proactively supporting employees, visitors, and leadership.

Key Responsibilities

• Office & Facilities Support: Oversee daily office operations, including workspace organization, seating chart management, upkeep of conference rooms and common areas; collaborate with People Ops and IT in setting up desks and equipment for new hires; own coordination of seating assignments and desk moves for new hires and internal transfers in collaboration with team managers; ensure storage spaces and common areas are organized and functional; monitor cleanliness and maintenance needs; support coordination of repairs with vendors.

• Employee, Visitor & Security Support: Serve as the primary in-person support resource for employees and visitors; provide general assistance including wayfinding, hospitality, and employee requests; own keycard lifecycle (issuing, deactivating, tracking access); handle packages, deliveries, shipping, and office equipment/resource requests; support daily group lunch setup via Grubhub Corporate.

• Vendor & Supplies Coordination: Support leadership in ordering and setting up new office furniture or coordinating repairs; stock and monitor supply levels, maintain an inventory list, and place timely orders including kitchen supplies; assist vendors onsite with proper access and adherence to protocols.

• Travel & Event Support: Coordinate travel for employees and guests (flights, hotels, local transportation); assist with ordering meals or catering for meetings, training, and team events; support logistics for visiting candidates, vendors, and executives.

• Office Moves, Events & Physical Support: Support office moves, seating changes, and space reconfigurations; assist with moving, lifting, setting up, and organizing furniture and equipment; support setup and teardown for office events and team activities; perform basic maintenance tasks such as assembling furniture, organizing storage, and restocking supplies; handle ad hoc requests from various teams (events, resources, cross-functional needs).

Requirements

• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Strong communication and interpersonal skills for working with employees, vendors, and visitors
• Problem-solving mindset with a proactive, hands-on approach
• Basic technical aptitude for furniture assembly, office equipment, and access systems
• Ability to manage travel logistics and food ordering with accuracy and efficiency
• Ability to perform manual labor, including occasional heavy lifting
• Timely and consistent attendance
• Completes tasks efficiently and accurately with minimal supervision
• Approachable, friendly, and team-oriented
• Proactively asks, “What else can I support?” to improve the office environment
• Willingness to work in person at our office 4-5 days a week

Why Join

Growth and impact. It’s not often that you can get in on the ground floor of a funded startup that’s scaling. You’ll be challenged to identify how we can scale and execute on it, with the rest of the team here to support you.

Benefits

• Equity in the company in the form of stock options
• Medical, Dental and Vision premiums covered at 100%
• Fully paid parental leave
• Commuter benefits
• 401k benefits
• Monthly fitness stipend
• In-office environment with an open floor plan, fully stocked kitchen, and company-paid lunch
• Fun company social events through our Elise and the City program
• Unlimited vacation and paid holidays
• Relocation support to make the move smoother

Job Compensation

The salary range for this role is $20-$30 an hour. EliseAI offers a competitive total rewards package, with base salary, equity, and comprehensive benefits. Exact compensation is determined based on experience, location, and qualifications and discussed during the interview process.

Equal Opportunity & Legal Information

EliseAI provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment is on an at-will basis. We comply with applicable laws and may consider applicants with arrest and conviction records as required by law. If you need assistance or a reasonable accommodation in the application process due to a disability, please contact recruiting@eliseai.com.

Location & Employment Type

New York, NY — Full-time, In person.