Production Coordinator Job at Trove Brands in Lehi

Job Description

Trove Brands is seeking a full-time Production Coordinator to join our in-house creative team. This role will play a key part in supporting the planning, logistics, and execution of commercial shoots and photoshoots for our brands.

We’re seeking a resourceful, detail-oriented problem solver who excels in a fast-paced production environment. The ideal candidate has strong organizational skills, enjoys collaborating across teams, and can adapt quickly to the challenges of live production.

This is an in-office position based in Lehi, Utah.

Responsibilities

• Support Producers throughout all phases of pre-production, production, and post-production.
• Understand commercial production workflows and on-set processes.
• Assist with building production templates, call sheets, and production books.
• Provide updates on priorities, schedule status, and crew confirmations.
• Serve as a proxy for Producers in meetings and communications when needed.
• Anticipate and communicate production issues, offering proactive solutions.
• Source, vet, and book freelance cast and crew; maintain crew portfolios, role assignments, and rate documentation.
• Manage confirmation emails, scheduling, and day-to-day communication with crew and talent.
• Secure equipment rentals, vehicles, production supplies, and permits as needed.
• Book travel and accommodations for talent and crew when required.
• Build and maintain strong relationships with freelance talent, agencies, and vendors to foster a collaborative environment.
• Assist with location research and provide options to Producers.
• Assist with production budgets, vendor quotes, and negotiations.
• Approve and process invoices, timecards, and expenses for freelance crew, talent, and vendors.
• Draft and manage NDAs, crew deal memos, contracts, and certificates of insurance (COIs).
• Document and maintain Standard Operating Procedures (SOPs) for production processes.
• Identify inefficiencies in workflows and propose solutions to enhance operational efficiency.
• Ensure productions are executed on schedule, within budget, and at the highest creative standard.
• Support Producers, Art Directors, and Post-Production in ensuring smooth project delivery.
• Maintain an organized archive of production files and records to ensure accurate and timely access to information.

Qualifications

• 2+ years of production experience in commercial shoots, branded content, or photoshoots (in-house or freelance).
• Familiarity with production budgeting software
• Proficiency with Microsoft Office and Mac-based programs.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent communication skills for cross-team and vendor coordination.
• Professional demeanor with talent, crew, and creative teams.
• Attention to detail and proactive problem-solving mindset.
• Ability to work full-time, in-office at Trove Brands headquarters in Lehi, Utah.

Benefits

• Comprehensive medical, dental, and vision care
• 401k package with employer matching
• Paid Time Off
• Maternity/Paternity leave
• Full indoor basketball/volleyball court
• Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.)
• Yoga studio
• Meditation/Nap room
• And much more!

Trove Brands is an equal opportunity employer.

Phone calls regarding this position are not accepted.