Office Administration Job at Loenbro Inc. in Glenrock

Location: Glenrock, WY

Reports To: Office Manager

Loenbro is seeking to hire an Office Administrator for our Glenrock, WY office. The ideal candidate will collaborate closely with the Project Management team on construction project sites. This position is office-based, working directly with the management team. The successful candidate will demonstrate strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced, structured, routine-oriented environment.

Job Duties and Responsibilities:

• Greet and assist walk-in customers.
• Handle all inbound calls professionally and efficiently.
• Facilitate employee orientation and onboarding processes.
• Perform time entry and ensure accurate tracking of hours.
• Manage project logs in coordination with Project Managers, including invoicing for project-based and time-and-material (T&M) work, as well as handling purchase orders (POs).
• Utilize computer scanners and imaging software for document processing.
• Oversee document management to ensure accurate record-keeping and accessibility.
• Collaborate with multiple personnel and customers, effectively multitasking in a fast-paced environment.
• Work closely with the Accounts Payable team to support financial operations.
• Other duties as assigned.

Skills/Qualifications:

• High school diploma or equivalent; an associate or bachelor's degree in HR or a related field is a plus.
• 1–2 years of administrative or clerical experience, with exposure to HR functions preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills with the ability to manage multiple tasks efficiently.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Self-driven with a strong desire for continuous learning and professional growth.
• Team-oriented mindset with problem-solving abilities to address challenges collaboratively.
• Familiarity with construction safety protocols and industry-specific onboarding processes is advantageous.
• Comply with all company policies and procedures.
• Able to work Monday through Friday 8am-5pm at the Glenrock Office.
• Climbing up and down stairs.
• Lifting up to 35 pounds occasionally.
• Occasionally may need to kneel, reach or stoop.
• Driving if required to travel to and from office.
• If driving is required, a valid driver’s license and proof of insurability is required. All drivers are subject to a DMV background records search.

Benefits: Loenbro offers a competitive salary, benefit package & perks to those who join our team.

• Health Insurance – Up to 80% of the Employee portion paid after 60 day waiting period.
• Health Savings Account (HSA) optional enrollment.
• Paid Time Off (PTO) after waiting period.
• 401k eligible after 90 days of employment.
• Employee paid Dental, Vision and Life Insurance.
• Other benefits include but not limited to an EAP, Telemedicine and a 24/7 Nurseline.

We are “Leading the Change” in the energy services industry. Our growth and successes have not changed who we are. We live our core values every day:

WE TAKE ACTION

WE DO WHAT WE SAY

WE LEAD BY EXAMPLE

WE DO THE RIGHT THING

WE PRACTICE STEWARDSHIP

*Loenbro is an Equal Opportunity Employer.

Equal Opportunity Employer, including disabled and veterans.

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