ExecuSource is hiring: Office Administrator in Needham

Join to apply for the Office Administrator role at ExecuSource

2 days ago Be among the first 25 applicants

Join to apply for the Office Administrator role at ExecuSource

Get AI-powered advice on this job and more exclusive features.

Location: Needham, MA

Pay: $55,000/year

Schedule: 3 days in office, 2 days remote

Our client is a well-established Construction company with over 50 years of experience building commercial, academic, healthcare, hospitality, and other projects across New England. Known for their long-tenured staff, strong internal culture, and commitment to delivering quality, they provide a stable and growth-oriented environment. They are looking for an organized and proactive Office Administrator who can come in and support their Estimating team.

What You Get To Do

• Coordinate bid documents and estimating schedules
• Communicate with vendors and subcontractors (40+ phone calls a day)
• Track proposal deadlines and manage site visit invites
• Maintain bid calendars and internal filing systems
• Support the estimating team with administrative tasks
  
  

What You Need To Succeed

• 2+ years of administrative experience (construction industry a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with CRM tools like HubSpot preferred
• Strong organizational and communication skills
• High school diploma or GED required; degree is a plus
• Valid driver’s license and reliable transportation
  
  

What’s In It For You

• Competitive base salary ($55,000/year)
• Health, dental, and vision insurance
• 401(k) with company match
• Paid vacation and holidays
• Tuition reimbursement
• Long-term disability and life insurance
• On-site position with a collaborative, family-style team
• and more!
  
  

Apply now! One of our recruiters will review your profile and be in touch if you’re a match!

#MISC123

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting and Financial Services

Referrals increase your chances of interviewing at ExecuSource by 2x

Get notified about new Office Administrator jobs in Needham, MA.

Cambridge, MA $73,600.00-$110,400.00 1 week ago

Administrative Assistant, Fenway Park Events

Cambridge, MA $73,600.00-$110,400.00 1 week ago

Massachusetts, United States $35.00-$40.00 6 days ago

Boston, MA $90,000.00-$95,000.00 4 days ago

Boston, MA $73,000.00-$133,000.00 3 days ago

Boston, MA $100,000.00-$150,000.00 1 day ago

Boston, MA $60,000.00-$65,000.00 14 hours ago

Full Time, In Center Front Office Administrator

Boston, MA $85,000.00-$100,000.00 3 weeks ago

Human Resources Administrative Assistant

Cambridge, MA $50,000.00-$65,000.00 2 weeks ago

Boston, MA $64,000.00-$96,000.00 2 days ago

Transport Team Member - 24 hours Monday, Thursday, Friday 8:30am-5pm

Boston, MA $65,000.00-$75,000.00 4 days ago

Newton, MA $80,000.00-$90,000.00 3 weeks ago

Needham, MA $90,000.00-$110,000.00 23 hours ago

Needham, MA $90,000.00-$140,000.00 3 weeks ago

Boston, MA $75,000.00-$85,000.00 3 weeks ago

Boston, MA $95,000.00-$105,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr