Vedder Price is hiring: Office Manager in Dallas

Overview

Vedder Price's Dallas office is seeking an Office Manager. The Office Manager manages the daily office operations and support staff activities for the Vedder Price Dallas office. The Office Manager is expected to apply organizational and communication skills while displaying a positive, high energy, client service attitude within the Firm. This position is responsible for coordinating support and administrative activities, including facilities management, within the local office. The Office Manager will report to the Chief Operating Officer on budgeting, real estate, and facilities, with dotted line reporting to the Chief Human Resources Officer on personnel.

Responsibilities

• Oversees the day-to-day administrative operations in the Dallas office
• Maintains knowledge of office issues, priorities, projects and schedules through consistent communication with local attorneys and firm managers
• Maintains knowledge of firm-wide resources, including contact information for issue resolution and overflow administration; acts as the “go to” person for efficient work for the firm’s internal resources
• Liaison to managers, supervisors and attorneys regarding operations that support client services and needs of the legal staff
• Ensures adherence to firm policies and procedures
• Assigns and monitors clerical, administrative and secretarial duties, including coordination of services provided by staff in other offices
• Manages communication for the local office, including alerts, updates, publishing local daily news, and other communications; ensures firm-wide communications are distributed and acted upon in a coordinated manner
• Adheres to best practices and maintains strong knowledge of technology and software applications
• Ensures knowledge of key systems and enforces best practices as part of supervising secretarial staff
• Provides immediate backup for on-site support required to assist with firm-wide administrative department functions
• Organizes local office functions and social gatherings; provides local support for Marketing events as needed, working with the Marketing liaison
• Collaborates with the Firm’s COO to manage office facilities, including planning and coordinating use of space
• Manages budgeting, scheduling and execution of tasks related to furniture, infrastructure and facilities maintenance
• Coordinates local business continuity planning activities
• Acts as primary liaison to building management regarding tenant operational issues, including security and safety procedures
• Ensures security and confidentiality of data, including physical security, recordkeeping, and electronic security processes, policies and procedures
• Manages local vendor relationships and administration of firm-wide vendor contracts; administers Ricoh contract and serves as site leader for Ricoh services (office services including Mail, Duplicating, Reception and Hospitality)
• Oversees approval of office supply acquisitions
• Manages secretarial staff, including coordination of overflow and assignments, approval of overtime and performance management
• Provides on-site guidance and support for other non-legal staff who are supervised by management in other departments
• Coordinates Human Resources issues with the Chief Human Resources Officer or appropriate firm HR professionals
• Works with HR and COO to identify staffing needs for non-legal staff and assists with screening and recruiting processes
• Supports HR in managing local employee relations issues

Skills & Competencies

• Knowledge of human resources practices and procedures
• Experience growing a satellite office, including budget development and oversight
• Works well under pressure, is a self-starter, problem-solver, team player and strong leader
• Excellent written and oral communication skills with all levels of management, staff and third parties
• Strong management skills in finance, human resources, operations/facilities, change initiatives, and strategic planning
• Ability to organize, prioritize, delegate and meet deadlines with superior attention to detail and multitasking in a fast-paced environment

Qualifications & Required Experience

• Bachelor's degree or equivalent experience preferred
• Three to five years of law firm management or professional services experience; CLM desirable
• Ability to work under pressure to meet tight deadlines

Computer Skills

To perform this job successfully, an individual must be proficient in the following software:

• Microsoft Office Suite

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.