Office Aide Job at Kaufman Independent School Dst in Kaufman

Job Title: Office Aide Exemption Status/Test: Nonexempt

Reports to: Director of Transportation

Dept./School: Transportation Department

Primary Purpose
Under close supervision provide reception and clerical assistance for the efficient operation of the transportation office.

Qualifications
Education/Certification: High school diploma or GED
Special Knowledge/Skills
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience
1 year clerical experience in office setting

Major Responsibilities And Duties

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities
None

Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Education Management