Placed by Ella is hiring: Office Manager in New York

Direct message the job poster from Placed by Ella

Your Hiring Needs Handled, From Front Desk to Corner Office

Job Overview:

My client, a boutique family office in Midtown Manhattan, is seeking an office manager with a "no job too big or too small" attitude, ready to tackle a variety of tasks ranging from handling personal and family needs to supporting business operations. The ideal candidate is easygoing, quick to learn, and eager to contribute wherever needed.

Key Responsibilities:

• Office Hospitality: Provide a gracious and attentive front-desk presence, warmly welcoming guests and ensuring they are comfortably seated; thoughtfully prepare meeting spaces with food and beverages as needed, fostering an atmosphere of elevated hospitality, care, and professionalism.
• Personal Support: Manage travel arrangements, including booking flights, accommodations, and itineraries. Assist with personal matters, including coordinating family schedules, appointments, and any other needs that arise.
• Business Support: Help with administrative tasks such as scheduling meetings, managing communications, and organizing documents. Provide assistance with project coordination and other business-related tasks as needed.
• Day-to-Day Operations: Ensure smooth operations for the executive’s day-to-day needs, anticipate problems before they arise, and proactively offer solutions.
• Event Coordination: Help plan and coordinate events, both personal and professional, from meetings to family gatherings.

Qualifications:

• Fast learner who can pick things up quickly and execute tasks with little guidance.
• Excellent communication skills and a positive, "can-do" attitude.
• High level of discretion and trustworthiness when handling sensitive information.
• Prior experience in a similar assistant role is a plus but not required.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Writing/Editing

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