Office Manager Job at Group Management Services in Charlotte

Hallmark Building Corporation is seeking a full-time Office Manager in Charlotte, NC! At Hallmark Building Corp, we are more than just a construction and investment firm. We are a team composed of passionate individuals who take pride in delivering exceptional residential construction, real estate, and investment services. As we continue to expand, we are looking for someone who wants to join our team and grow with our company. As a valued member of our team, you will play a crucial role in managing the financial aspects of our projects while ensuring the smooth functioning of our office operations.

• $60-$65K – based on experience
• Health Insurance stipend
• Paid Time Off
• 401k

What you’ll be doing:

• Performing bookkeeping tasks using QuickBooks to maintain accurate financial records.
• Handling deposits and ensuring timely and accurate recording of financial transactions.
• Tracking subcontractor insurance certificates and handling insurance audits.
• Conducting data entry tasks to update and organize financial and project-related information.
• Managing construction accounting processes, including tracking expenses, and reconciling accounts.
• Maintaining effective communication with subcontractors and vendors to coordinate project-related activities.
• Overseeing utility-related tasks, such as arranging for underground installations.
• Assisting with permits and inspections by submitting applications and scheduling inspections.
• Handling billing activities, including generating invoices and tracking payments.
• Managing phone calls and other administrative tasks to ensure smooth office operations.
• Providing IT support and addressing technical issues as needed.

What you need to succeed:

• Proficiency in QuickBooks software and IT skills are essential for this position
• Familiarity with Buildertrend software is a plus
• Strong knowledge of accounting, particularly in the construction industry
• Strong organization and communication skills

About the company

GMS helps thousands of companies across the country take control of their HR functions. Learn how GMS can make your business simpler, safer, and stronger.

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