Executive Assistant Job at Inside Higher Ed in Palo Alto

Join to apply for the Executive Assistant role at Inside Higher Ed About Hoover Institution – Stanford University, Hoover Institution, Stanford, California. The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover, the Institution began as a repository of historical material and has grown to conduct advanced research and apply scholarship to current public policy challenges. The Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity. A cover letter and resume are required for full consideration. Job Purpose Provide advanced, diversified administrative support of a substantial and confidential nature to Dr. Condoleezza Rice, Director of the Hoover Institution. Anticipate Dr. Rice’s needs and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the executive and senior staff. Core Duties Coordinate the Director’s activities, including management of a complex calendar, travel arrangements and associated logistics. Independently commit the Director’s time to those requesting access based on a deep understanding of priorities and the Director’s role within the university framework. Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with internal and external stakeholders, including executive and senior staff, donors, and government officials. Serve as the Director’s liaison to various internal and external constituencies, screening correspondence and calls; keep the Director informed of matters requiring attention. Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze issues and prepare materials for presentation or decision making. Oversee and/or manage multiple projects; anticipate and track critical dates and deadlines; follow up with parties to ensure deadlines are met. Organize and maintain the Director’s office, calendar, and filing systems; direct staff to perform assigned tasks. May supervise staff. Additional Core Duties Daily staffing for the Director, including compiling briefing materials and daily schedules, ensuring smooth execution of meetings and calls. Maintain the Director’s calendar as primary scheduler and coordinate with the Director’s team on internal and external priorities. Note: Duties may vary by department or program while maintaining the general scope of the job. Minimum Requirements Education & Experience : Bachelor’s degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills, And Abilities Extensive high-level administrative experience supporting executive level individuals. Excellent verbal and written communication, editing and proofreading. Excellent planning and organizational skills. Ability to handle sensitive issues and maintain confidentiality. Ability to cultivate positive working relationships with internal and external constituencies. Contextual understanding of the executive’s role within the university framework. Professionalism, discretion, judgment, diplomacy, and tact; ability to multi-task and meet deadlines. Advanced computer skills and experience with office software and email applications. Certifications And Licenses None Physical Requirements Constantly perform desk-based computer tasks; frequently sit; occasionally stand or walk; reach above shoulders; handle documents; lift up to 10 pounds; rare bending or kneeling. Reasonable accommodations available for applicants with disabilities. Working Conditions May work a flexible schedule including weekends. Compensation The expected pay range for this position is $112,312 to $131,244 per annum. Stanford provides pay ranges as a good faith estimate. Final pay is determined based on factors including responsibilities, qualifications, budget, and market. At Stanford University, base pay is one aspect of the rewards package. Details about benefits are available at Cardinal at Work. Work Standards Interpersonal Skills: Work well with colleagues and external organizations. Promote Safety: Commit to safety and follow safety practices. Compliance: Adhere to university policies and procedures. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4161 Employee Status: Regular Grade: I Requisition ID: 107375 Work Arrangement: On Site #J-18808-Ljbffr