Production Associate Job at Stanford University in Palo Alto

Overview

Thank you for your interest in Stanford University. While we have instituted a hiring pause for non-critical staff positions, we are actively recruiting for most of the positions currently listed on our careers page. We will update the page when the broader hiring pause is lifted.

Job Summary

• DATE POSTED 3 days ago
• Schedule Full-time
• Job Code 1790
• Employee Status Regular
• Grade G
• Requisition ID 107229

About Stanford Live

Stanford Live presents a wide range of the finest performances from around the world, fostering a vibrant learning community and providing distinctive experiences through the performing arts. With its primary home at Bing Concert Hall and a popular second venue at historic Frost Amphitheater, Stanford Live is simultaneously a public square, a sanctuary, and a lab, drawing on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time.

Position

Stanford Live is seeking a Production Associate to join our production team. This role is central to the successful execution of performances, rehearsals, and events across our venues. The Production Associate will work collaboratively with artists, staff, faculty, students, and guest professionals to ensure high-quality productions that reflect the excellence and creativity of Stanford Live.

Responsibilities

• Support all aspects of concert and event production, including stage management, lighting, video, backline, and general venue operations as needed.
• Collaborate with other members of the production team i.e., directors, designers, stage managers, to ensure that technical aspects of production are aligned with the artistic vision of the program.
• Collaborate effectively with a wide range of artists, students, and guest professionals, ensuring smooth and professional event execution.
• Provide oversight and partner with stage technicians and contingent crew to execute the program/product. Orient and teach new contingent staff.
• Communicate the features, benefits, and advantages of the production/program to contractors and vendors.
• Keep track of logistical and scheduling details. Track production/program progress against project goals and schedule.
• Coordinate with vendors to ensure timely delivery of production/program elements (lighting, video rental, etc.).
• Stage manage rehearsals and performances, providing cues and clear communication across departments.
• Draft and interpret stage and technical drawings in Vectorworks and/or AutoCAD.
• Assist with programming, setup, and operation of theatrical lighting systems, including ETC consoles (experience with MA consoles a plus).
• Maintain safe and efficient use of theatrical tools, equipment, and facilities.
• Track expenses related to performances and hall operations, with attention to budgeting and financial accountability.
• Gather, analyze, and report on production/program data for technical components such as sound levels.
• Review and audit vendor contractor invoices for accuracy and submit for approval and processing.
• May provide administrative support to the Production and Program team.
• Contribute to a positive, flexible, and safe working environment in line with Stanford University standards.

Requirements and Conditions

Please note that this position will be based on the Stanford campus and will be considered a hybrid role with 3 or more days/week on campus. This position may need to work extended or non-standard hours, weekends and holidays based on business needs.

What you will bring

Bachelor’s degree and two years of related experience or a combination of education and relevant experience. Candidates with a robust background and years of relevant experience with theater or event production, stage management, and/or facilities operations, are highly preferred.

Demonstrated commitment to fostering and supporting an inclusive environment.

Proficiency in multiple areas of production, including stage management, lighting, backline, video, and general venue operations.

Strong computer skills (PC and Mac), including Microsoft Word and Excel; experience with Adobe products (Photoshop, Final Cut, etc.) a plus.

Knowledge of theatrical lighting technology, consoles, networking, and hardware.

Strong organizational skills with the ability to adapt quickly to changing priorities while staying calm under pressure.

Excellent interpersonal and communication skills, with a demonstrated ability to work effectively with a diverse range of colleagues and guest artists.

Familiarity with health and safety best practices in theatrical environments.

Valid driver’s license and reliable transportation required.

Certifications and Licenses

Must possess and maintain a valid California non-commercial Class C Driver’s license.

Physical Requirements

Ability to lift and carry up to 50 lbs.

Frequent standing, walking, and computer-based tasks.

Work at heights (4–80 feet) and in environments with noise, dust, vibration, and moving machinery.

Ability to drive day or night.

Working Conditions

Flexible schedule required, including evenings, weekends, and holidays based on production needs.

Exposure to performance-related environments exceeding 80db TWA (hearing protection provided).

When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements.

Don’t meet every single requirement? At Stanford Live and the Vice Presidency for the Arts, we are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!

The expected pay range for this position is $73,249-$91,715 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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