Dana-Farber Cancer Institute
A member of the Dana-Farber Cancer Institute faculty seeks an energetic, organized and self-motivated individual to serve as Administrative Specialist II. This individual will support a senior faculty member as well as providing support for a large research group of about 30 scientists.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.
Responsibilities
Provide administrative support for Directors, department managers, clinicians, and/or faculty. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. Manage meeting planning and schedules for individuals and teams within assigned department group. May liaise between patient and clinical staff to provide scheduling support. Draft communications for members of the department or individuals that the position is supporting for review. May be responsible for data entry. Provide email and phone communication with internal and external teams or collaborators. May serve as onsite representative for external groups, visitors, or collaborators. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. Coordinate travel arrangements as required/needed by department staff. Expected to identify and escalate areas of need regarding workflows to supervisors. May participate in training and onboarding new staff. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. Other duties as assigned. Requirements
High school diploma required. Bachelor’s degree preferred. 3 years of relevant experience. Strong written and oral communication skills. Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. Maintain confidentiality, and pay attention to detail. Excellent ability to organize, multi-task, prioritize, and follow-through. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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Provide administrative support for Directors, department managers, clinicians, and/or faculty. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. Manage meeting planning and schedules for individuals and teams within assigned department group. May liaise between patient and clinical staff to provide scheduling support. Draft communications for members of the department or individuals that the position is supporting for review. May be responsible for data entry. Provide email and phone communication with internal and external teams or collaborators. May serve as onsite representative for external groups, visitors, or collaborators. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. Coordinate travel arrangements as required/needed by department staff. Expected to identify and escalate areas of need regarding workflows to supervisors. May participate in training and onboarding new staff. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. Other duties as assigned. Requirements
High school diploma required. Bachelor’s degree preferred. 3 years of relevant experience. Strong written and oral communication skills. Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. Maintain confidentiality, and pay attention to detail. Excellent ability to organize, multi-task, prioritize, and follow-through. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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