Brigham and Women's Hospital
Administrative Assistant Senior
Brigham and Women's Hospital, Boston, Massachusetts, us, 02298
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Administrative Assistant Senior
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Brigham and Women's Hospital Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project time lines and ensure deadlines are met. Qualifications Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred. Experience: 5-7 years in an administrative role, preferably in a healthcare setting, and 1-2 years supporting senior-level staff. Knowledge, Skills and Abilities: Proficient in Microsoft Office Suite, excellent verbal and written communication skills, strong organizational and multitasking abilities, ability to work independently with minimal supervision, strong attention to detail and problem-solving skills, familiarity with hospital administration processes and healthcare regulations, and professional demeanor. Additional Job Details Physical Requirements: Standing Occasionally, Walking Occasionally, Sitting Constantly, Lifting Occasionally, Carrying Occasionally, Pushing Rarely, Pulling Rarely, Climbing Rarely, Balancing Occasionally, Stooping Occasionally, Kneeling Rarely, Crouching Rarely, Crawling Rarely, Reaching Occasionally, Gross Manipulation Constantly, Fine Manipulation Frequently, Feeling Constantly, Foot Use Rarely, Vision - Far Constantly, Vision - Near Constantly, Talking Constantly, Hearing Constantly. Remote Type : Hybrid Work Location : 45 Francis Street Scheduled Weekly Hours : 40 Employee Type : Regular Work Shift : Day (United States of America) Pay Range : $20.43 - $29.21/Hourly Grade : 4 EEO Statement The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
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Administrative Assistant Senior
role at
Brigham and Women's Hospital Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project time lines and ensure deadlines are met. Qualifications Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred. Experience: 5-7 years in an administrative role, preferably in a healthcare setting, and 1-2 years supporting senior-level staff. Knowledge, Skills and Abilities: Proficient in Microsoft Office Suite, excellent verbal and written communication skills, strong organizational and multitasking abilities, ability to work independently with minimal supervision, strong attention to detail and problem-solving skills, familiarity with hospital administration processes and healthcare regulations, and professional demeanor. Additional Job Details Physical Requirements: Standing Occasionally, Walking Occasionally, Sitting Constantly, Lifting Occasionally, Carrying Occasionally, Pushing Rarely, Pulling Rarely, Climbing Rarely, Balancing Occasionally, Stooping Occasionally, Kneeling Rarely, Crouching Rarely, Crawling Rarely, Reaching Occasionally, Gross Manipulation Constantly, Fine Manipulation Frequently, Feeling Constantly, Foot Use Rarely, Vision - Far Constantly, Vision - Near Constantly, Talking Constantly, Hearing Constantly. Remote Type : Hybrid Work Location : 45 Francis Street Scheduled Weekly Hours : 40 Employee Type : Regular Work Shift : Day (United States of America) Pay Range : $20.43 - $29.21/Hourly Grade : 4 EEO Statement The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
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