American Real Estate Partners (AREP)
Join to apply for the
Executive Coordinator
role at
American Real Estate Partners (AREP) 3 days ago Be among the first 25 applicants Join to apply for the
Executive Coordinator
role at
American Real Estate Partners (AREP) Get AI-powered advice on this job and more exclusive features. Headquartered in the Greater Washington area, American Real Estate Partners (AREP) is a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, AREP has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.
PowerHouse Data Centers, a wholly owned division of AREP, is a developer and owner of next-generation data centers and provides technical real estate solutions for hyperscalers across the country. Backed by strategic joint venture partnerships, PowerHouse leverages its proven leadership and best-in-class technical expertise to deliver innovative real estate solutions.
Job Description:
The
Executive Coordinator
is the organizational anchor for the PowerHouse Development & Construction team. This unique, hybrid role is responsible ensuring the team's day-to-day administrative needs are met seamlessly. Reporting directly to the Vice President, Office Operations, you will manage the business of the project delivery group while also providing hands-on support that enables the team to focus on their critical project milestones. The ideal candidate is a highly organized, "roll-up-your-sleeves" professional who excels at both high-level process management and detailed administrative execution in a fast-paced environment.
Essential Duties & Responsibilities:
Manage and coordinate complex travel arrangements for the Managing Director and other team members, including flights, hotels, and ground transportation. Prepare and submit accurate and timely expense reports on behalf of the team's leadership and other members as required. Assist with the administrative review and coding of project-related invoices to facilitate timely approval and payment. Organize, schedule, and coordinate logistics for internal and external team meetings; responsibilities include sending invitations, reserving conference rooms, and arranging for catering, A/V equipment, and materials. Plan and execute logistics for key team events, workshops, and major project milestone celebrations. Provide general administrative support to the PowerHouse team to ensure smooth daily operations. Manage the agenda, materials, and action items for key internal meetings. Assist the Managing Director in preparing materials for reporting and project updates.
Key Competencies:
Dual expertise in both business operations/project controls and hands-on administrative support. Expertise in managing complex calendars, booking multi-leg travel, and processing expense reports. Strong understanding of the real estate development and construction lifecycle. Advanced proficiency with construction management software and the Microsoft Office Suite (Outlook, Excel, PowerPoint). A "systems-thinker" with a talent for process optimization combined with an exceptional eye for detail. Outstanding organizational and time-management skills, with a proven ability to manage a wide range of tasks and competing priorities. Excellent communication and interpersonal skills, with a customer service-oriented approach to supporting the team. Ability to roll up the sleeves and get the job done.
Qualifications:
5+ years of relevant experience in a role that combines operations, project coordination, or project controls with significant administrative or executive support duties. Experience within real estate development, construction, engineering, or a similar fast-paced, project-based industry is required. Bachelor's degree in Business, Finance, Construction Management, or a related field is preferred but not required. Knowledge of design and construction processes Travel management Calendar management Ability to handle sensitive information (credit card access) Experience working with C-Suite/executive team Event planning experience
AREP offers a competitive benefits package that includes medical, dental, and vision coverage for you and your eligible family members, a Flexible Spending Account (FSA), life and supplemental life insurance and short and long-term disability insurance. Our package includes Paid Time Off, Parental Leave, 401(k) plan with employer match, Employee Assistance Program and Employee Discount Program.
AREP is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws.
If you require special accommodation, please email HR@Americanrepartners.com. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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Executive Coordinator
role at
American Real Estate Partners (AREP) 3 days ago Be among the first 25 applicants Join to apply for the
Executive Coordinator
role at
American Real Estate Partners (AREP) Get AI-powered advice on this job and more exclusive features. Headquartered in the Greater Washington area, American Real Estate Partners (AREP) is a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, AREP has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.
PowerHouse Data Centers, a wholly owned division of AREP, is a developer and owner of next-generation data centers and provides technical real estate solutions for hyperscalers across the country. Backed by strategic joint venture partnerships, PowerHouse leverages its proven leadership and best-in-class technical expertise to deliver innovative real estate solutions.
Job Description:
The
Executive Coordinator
is the organizational anchor for the PowerHouse Development & Construction team. This unique, hybrid role is responsible ensuring the team's day-to-day administrative needs are met seamlessly. Reporting directly to the Vice President, Office Operations, you will manage the business of the project delivery group while also providing hands-on support that enables the team to focus on their critical project milestones. The ideal candidate is a highly organized, "roll-up-your-sleeves" professional who excels at both high-level process management and detailed administrative execution in a fast-paced environment.
Essential Duties & Responsibilities:
Manage and coordinate complex travel arrangements for the Managing Director and other team members, including flights, hotels, and ground transportation. Prepare and submit accurate and timely expense reports on behalf of the team's leadership and other members as required. Assist with the administrative review and coding of project-related invoices to facilitate timely approval and payment. Organize, schedule, and coordinate logistics for internal and external team meetings; responsibilities include sending invitations, reserving conference rooms, and arranging for catering, A/V equipment, and materials. Plan and execute logistics for key team events, workshops, and major project milestone celebrations. Provide general administrative support to the PowerHouse team to ensure smooth daily operations. Manage the agenda, materials, and action items for key internal meetings. Assist the Managing Director in preparing materials for reporting and project updates.
Key Competencies:
Dual expertise in both business operations/project controls and hands-on administrative support. Expertise in managing complex calendars, booking multi-leg travel, and processing expense reports. Strong understanding of the real estate development and construction lifecycle. Advanced proficiency with construction management software and the Microsoft Office Suite (Outlook, Excel, PowerPoint). A "systems-thinker" with a talent for process optimization combined with an exceptional eye for detail. Outstanding organizational and time-management skills, with a proven ability to manage a wide range of tasks and competing priorities. Excellent communication and interpersonal skills, with a customer service-oriented approach to supporting the team. Ability to roll up the sleeves and get the job done.
Qualifications:
5+ years of relevant experience in a role that combines operations, project coordination, or project controls with significant administrative or executive support duties. Experience within real estate development, construction, engineering, or a similar fast-paced, project-based industry is required. Bachelor's degree in Business, Finance, Construction Management, or a related field is preferred but not required. Knowledge of design and construction processes Travel management Calendar management Ability to handle sensitive information (credit card access) Experience working with C-Suite/executive team Event planning experience
AREP offers a competitive benefits package that includes medical, dental, and vision coverage for you and your eligible family members, a Flexible Spending Account (FSA), life and supplemental life insurance and short and long-term disability insurance. Our package includes Paid Time Off, Parental Leave, 401(k) plan with employer match, Employee Assistance Program and Employee Discount Program.
AREP is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws.
If you require special accommodation, please email HR@Americanrepartners.com. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Marketing and Sales Referrals increase your chances of interviewing at American Real Estate Partners (AREP) by 2x Get notified about new Executive Coordinator jobs in
McLean, VA . Washington, DC $55,000.00-$60,000.00 2 weeks ago Washington, DC $92,000.00-$120,000.00 3 days ago Washington, DC $58,000.00-$63,000.00 5 days ago Washington, DC $50,000.00-$55,000.00 1 week ago Administrative Assistant - Genealogy Office
Washington, DC $45,000.00-$60,000.00 1 week ago Washington DC-Baltimore Area $65,000.00-$70,000.00 2 weeks ago Washington, DC $100,000.00-$130,000.00 2 days ago Executive Administrative Coordinator - Specific Locations
McLean, VA $64,200.00-$116,400.00 3 days ago Executive Assistant & Office Operations Coordinator
McLean, VA $77,000.00-$115,000.00 2 weeks ago Washington, DC $70,000.00-$95,000.00 2 weeks ago Washington, DC $70,000.00-$85,000.00 1 week ago Executive Administrative Coordinator - Specific Locations
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Washington DC-Baltimore Area $100,000.00-$120,000.00 1 week ago Executive Assistant and Office Administrator
Bethesda, MD $80,000.00-$120,000.00 2 days ago Washington DC-Baltimore Area $90,000.00-$110,000.00 2 days ago Washington, DC $57,164.00-$74,318.00 1 week ago Washington, DC $125,000.00-$150,000.00 5 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr