University of Washington
Overview
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SOM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers, bringing important new therapies to our patients in compliance with evolving regulatory requirements. The Budget Analyst position reports to the CTO Manager of Trial Start-up and Special Projects and is responsible for developing and negotiating budgets and payment terms of clinical trial agreements for clinical trials and clinical research studies across multiple therapeutic areas. This role involves drafting budgets and negotiating with industry sponsors on complex clinical trial protocols while adhering to aggressive trial start-up timeline goals. Collaboration in a fast-paced group environment is crucial. Responsibilities
Clinical Trial Budget Analysis and Negotiation (90%): Perform comprehensive and independent analysis of clinical trial protocols and related documents (budget, contract, informed consent, pharmacy and lab manuals, etc.). Review study calendars, research coding, and CMS-aligned coverage analysis; analyze audit-ready study billing grids; develop and negotiate comprehensive budgets and payment terms with industry sponsors. Operate in support of institutional and multi-institutional clinical trial systems; conduct protocol complexity analysis to drive proper costing and effort application; validate financial systems design and workflows to optimize performance. Provide training and education on budgeting and billing policies to CTO colleagues, investigators, research staff, and practice site staff; offer excellent customer service and guidance to study teams; track projects across CTO production databases and maintain study files per policies and UW retention. Assist in interpreting internal/external research policies, determining applicable review requirements, and facilitating timely budget approvals. CTO Projects (10%): Contribute to CTO metrics and analytics; support development of standardized budgeting procedures and tools; contribute to CTO website content, training materials, and SOPs; participate in internal and interdepartmental project teams as assigned; escalate client issues to CTO leadership; perform other duties as needed. Minimum Qualifications
Bachelor’s degree in science, business, healthcare administration or related field and at least three years’ experience with clinical trial budget development and negotiation, coverage analysis, study coordination or management, health system operations, or related research/healthcare experience. Equivalent education and/or experience will be considered. Additional Requirements
Ability to contribute positively in a group setting; working knowledge of Medicare Clinical Trials Policy and other Federal, State, and institutional clinical research regulations; exceptional customer service skills. Strong written and oral communication skills; ability to convey complex policy/financial/scientific information clearly to diverse audiences; ability to teach and mentor others in group and individual settings; able to prioritize and organize work in a fast-paced, high-volume environment; proficiency in Microsoft Excel and Access. Desired Qualifications
Master’s degree in business or healthcare administration or related field. Experience with OnCore or another CTMS system; coverage analysis certification or ACRP/SOCRA credentialing (CCRC, CCRP); experience with an intake ticketing system. Accounting and finance experience; prior experience as a research study coordinator or fiscal specialist in a healthcare setting. Compensation, Benefits and Position Details
Pay Range Minimum: $70,308.00 annual Pay Range Maximum: $105,468.00 annual Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular?: This is a regular position FTE (Full-Time Equivalent): 100.00% About UW and Our Commitment
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees enjoy outstanding benefits and opportunities for professional growth in a diverse and welcoming environment. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of substantiated findings or current investigations related to sexual misconduct as part of Washington state law.
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The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SOM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers, bringing important new therapies to our patients in compliance with evolving regulatory requirements. The Budget Analyst position reports to the CTO Manager of Trial Start-up and Special Projects and is responsible for developing and negotiating budgets and payment terms of clinical trial agreements for clinical trials and clinical research studies across multiple therapeutic areas. This role involves drafting budgets and negotiating with industry sponsors on complex clinical trial protocols while adhering to aggressive trial start-up timeline goals. Collaboration in a fast-paced group environment is crucial. Responsibilities
Clinical Trial Budget Analysis and Negotiation (90%): Perform comprehensive and independent analysis of clinical trial protocols and related documents (budget, contract, informed consent, pharmacy and lab manuals, etc.). Review study calendars, research coding, and CMS-aligned coverage analysis; analyze audit-ready study billing grids; develop and negotiate comprehensive budgets and payment terms with industry sponsors. Operate in support of institutional and multi-institutional clinical trial systems; conduct protocol complexity analysis to drive proper costing and effort application; validate financial systems design and workflows to optimize performance. Provide training and education on budgeting and billing policies to CTO colleagues, investigators, research staff, and practice site staff; offer excellent customer service and guidance to study teams; track projects across CTO production databases and maintain study files per policies and UW retention. Assist in interpreting internal/external research policies, determining applicable review requirements, and facilitating timely budget approvals. CTO Projects (10%): Contribute to CTO metrics and analytics; support development of standardized budgeting procedures and tools; contribute to CTO website content, training materials, and SOPs; participate in internal and interdepartmental project teams as assigned; escalate client issues to CTO leadership; perform other duties as needed. Minimum Qualifications
Bachelor’s degree in science, business, healthcare administration or related field and at least three years’ experience with clinical trial budget development and negotiation, coverage analysis, study coordination or management, health system operations, or related research/healthcare experience. Equivalent education and/or experience will be considered. Additional Requirements
Ability to contribute positively in a group setting; working knowledge of Medicare Clinical Trials Policy and other Federal, State, and institutional clinical research regulations; exceptional customer service skills. Strong written and oral communication skills; ability to convey complex policy/financial/scientific information clearly to diverse audiences; ability to teach and mentor others in group and individual settings; able to prioritize and organize work in a fast-paced, high-volume environment; proficiency in Microsoft Excel and Access. Desired Qualifications
Master’s degree in business or healthcare administration or related field. Experience with OnCore or another CTMS system; coverage analysis certification or ACRP/SOCRA credentialing (CCRC, CCRP); experience with an intake ticketing system. Accounting and finance experience; prior experience as a research study coordinator or fiscal specialist in a healthcare setting. Compensation, Benefits and Position Details
Pay Range Minimum: $70,308.00 annual Pay Range Maximum: $105,468.00 annual Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular?: This is a regular position FTE (Full-Time Equivalent): 100.00% About UW and Our Commitment
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees enjoy outstanding benefits and opportunities for professional growth in a diverse and welcoming environment. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of substantiated findings or current investigations related to sexual misconduct as part of Washington state law.
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